CXC Response to Jan 2004 CUC Report
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1,2: relate to peer review (Belinda)
3: high-risk science category: will discuss and
consider for Cycle 7
4: Metrics: regular (Paul G.) and joint (Belinda)
5: Software commonality: contacted ADEC and
added scripting languages to fall agenda to open
discussions
6: Bakeout: (Paul P.)
7: Calibration: Summary document will be kept
current, prioritised plan (Larry)
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
CXC Response to Jan 2004 CUC Report
 8: PSF: Memo summarizing PSF status (linked to
Agenda, Diab)
 9: CAL priorities accounting for staff reductions
(Larry)
 10: LETG/HRC-S wavelength scale
– Work continues on non-linear, empirical λ-scale
adjustment
– Re-assment of priorities will be made following
completion
 11: Presentations:
– E&PO (Kathy)
– Chandra/XMM-Newton X-calibration (Herman)
– Constrained Observations (Pat)
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Joint Time Programs
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Joint Programs: Approval Statistics
Cycles 5+6, All 5 facilities
Cycles 3+4 (3 and 2 facilities)
NOAO % jumps due to large projects
Cycle 6: 91 joint, 11 requested
2/3 facilities
HST Only: Cycles 3-6
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Joint Programs: Publications
Papers and Citations
Chandra Exp. Time Distribution
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
CXC User Interactions
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Website: information, documentation, software etc.
Helpdesk search, submission, answer questions
USINT: observation planning
Electronic Bulletins and Announcements: as needed,
approximately monthly
 Newsletter: annual (electronic and hardcopy)
 AAS Exhibit: twice a year
 Workshops:
– CIAO : 5 to date, ~25 people per workshop
– Calibration: annual since 2002, ~80 (30% external)
 Electronic announcements of data readiness
 Archive access and download
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Helpdesk Operation
 CDO IT Specialists serve as “hotseat” every 3rd week:
acknowledges, answers/assigns/requests expert input
for each ticket
 CIAO IT Specialist handles detailed CIAO questions
 CXC scientists serve as experts, but do not general
communicate directly with the Users
 Commercial software keeps track of ticket status,
allows sophisticated searches and handles email
response
 User interface via web/email, encourages search first,
ask later!
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Topic Distribution of Helpdesk Tickets
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Helpdesk Performance Statistics
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Observation Planning (Uplink): USINT
 Procedures – posted on web page
– All Observers/PIs contacted to confirm observational
parameters
– Self-checking by GTOs and CXC staff for Cycle 5 worked
well, will expand to GOs in Cycle6/7 (development needed)
– Allowed changes are made at CXC and confirmed with
Observer/PI
– Restricted changes (e.g. instrument, coordinates, constraints)
must be justified and approved by CDO. CDO review
includes check for conflicts with other Chandra programs
– Person-load: 10 FTEs (16 CXC scientists):
> 10 hours/week for 1st 2 months
> 10 hours/month for rest of year
– Interactions include (no metrics): verification, minor
pointing/offsets, active CCDs, splitting exposures, updated
constraints/preferences, ACIS-I↔ACIS-S
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Other Interactions
 Visitors: Not many official visitors here to
reduce/analyze data (1 in 2003)
 Collaborative visits: many people pass through to
collaborate with individual CXC staff members, give
lunch talks, spend research leave here etc..
 Contact Scientists: no requests for a long time
 Chandra Users (chandra-users): closed Majordomo list;
is used but rate much slower than early in the mission
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Workshops for Chandra Observers
 Calibration: held annually in October
– 2002, 2003: 85 attendees (30% external)
 CIAO: held as needed
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25 participants per workshop
2 days of presentations and hands-on experience with CIAO
Ratio expert/beginner is increasing, now run parallel sessions
1 per year: 5 to date:
> 2001: January, April, November
> 2002: May
> 2003: October (w/CAL workshop)
 Science Workshops: planning to hold 1 or 2 workshops per
year to promote awareness of Chandra accomplishments and
prospects in certain areas: Galaxies Viewed with Chandra
7-9 July 2004
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Cycle 6 Peer Review: 15-17 June 2004
 New for this cycle:
– “Boss”
– Location: Hilton Logan Airport
– Reviewers Website: update and track status, travel requirements
etc., accessed by all SAO departments
– Registration/reception Monday evening (14th June)
– Internet connection throughout review floor
– Reports website at review (will expand to use throughout
process)
– BPP (Big Project Panel) reading period, 17th June am.
– Collection and shredding of hardcopy and CDRoms at review
– Re-organisation of Galaxies into: Populations; Diffuse emission
– Internal LAN allowed CDO to access panel room spreadsheets
– Conflict file: 1 per proposal, plus help file provided
CUC, 29 June 2004
Belinda Wilkes, Assistant Director
Cycle 6 Review: 15-17 June 2004
 112 reviewers in 13 topical panels, 3 pundits + 13 panel
chairs in BPP (and all came!)
 17% women, **% non-US, including 2 Japanese
 Proposal Statistics:
– 789 proposals (203 non-US) for 2614 targets, 110Msec: 6.5
oversubscription
CUC, 29 June 2004
Belinda Wilkes, Assistant Director