Budget and Planning Committee
Minutes
March 13, 2008
Present: Karen Hoefel, Alma Johnson-Hawkins, Leslie Milke, Frances Nguyen, Luz Nunez,
Maury Pearl, Gary Prostak, Sandy Thomsen, Debby Wong,
Absent: Jerry Garcia, Lilamani De Silva, Marco Cardenas, Joe Ramirez
Guests: Young Ji Lee
I. Meeting called to order at 12:37
II.
Leslie welcomed new classified representative Luz Nunez.
III. Approved minutes from December 13, 2007 and February 14, 2008 meetings
with corrections.
IV. Leslie will submit corrected minutes to Frances for posting to website.
V. Young Ji Lee, Director of Title V Cooperative Grant with LMU School of
Education presented information about the 5 year grant.
A. Increase articulation with 4 year colleges, primarily LMU. The four
areas of focus are:
Year 1—Liberal Studies
Year 2—Math
Year 3—English
Year 4—Social Sciences
B. Teacher Prep—Offers support to students interested in becoming K12 teachers. Activities include workshops, counseling, university
presentations, mentoring and credit courses PD 20 and Education 203.
C. Strengthening Institutional Programs and Services, primarily Student
Services. Activities in this area include 1) Staff training for student
services 2) Outreach 3) Upgrade computers in outreach and transfer
center 4) Purchase imaging software for Admissions and Records
including software license fee for the duration of the grant.
D. Technology—Focus is on staff training. Workshop suggestions come
from the Staff Development Committee, David Jordan and Curtis
Stage. Young thought that the Grant could support the need for staff
development activities and training for all support staff.
Some of the activities funded from this portion of the grant are: 1)
Digital Portfolio training in room 233, the new Mac Lab.
2) Registration for technology conference
In addition to the 4 areas of focus, the 3 ½ million dollar grant supports the
program administrators, outreach personnel and workshop instructors.
The annual budget preparation and expenditure plan for Title V is based on
grant proposal plans for each year.
VI. Discussion following the Title V presentation resulted in the following
concerns: 1) Need to develop a college process for approving new grant
applications 2) Need to develop transparent process for requesting funds from
all funding sources that is integrated into the college planning and budget
allocation processes. Requesting funds directly from grants bypasses the
college planning processes
Two recommendations for College Council Approval.
A. New grant proposals go through EPC and B&P for approval.
B. Each grant presents expenditure plan to B&P annually beginning
2008-2009.
VII. Unit Assessment Review –B&P committee members will join EPC members to
review and validate unit assessments. Maury invited B&P members to the
March 17 and April 7 EPC meetings to begin the process.
VIII. College financial projection for 2007-08 update—Karen distributed 2007-08
and 2008-09 projected revenue and expenditure planning scenarios that
included projections based on a 3% budget cut and a 5% budget cut. 2007-08
projected balance with savings reductions is <$678,870>.
IX.
Block Grant Requests—The validated unit assessments and plans for academic
programs is the method that will be used to prioritize Block Grant funds. Units
that have not been asked to develop a unit plan will request instructional
equipment and library materials through a different planning and request
process this year. Leslie will notify the Library, Learning Center, Student
Services and Administrative Services of the process by which they may request
block grant funds.