SHARED GOVERNANCE COMMITTEE
SELF EVALUATION FORM
Budget and Planning Committee
Evaluation for Academic Year 2011-2012
1.
Please indicate the dates of each of your meetings in the past year. Are the minutes of these
meetings all posted on your website?
Meetings:
Minutes Posted
August 4, 2011
Yes
September 1, 2011
Yes
October 6, 2011
Yes
November 3, 2011
Yes
December 1, 2011
Yes
January 12, 2012
Yes
January 26, 2012
Yes
February 9, 2012
Yes
March 29, 2012
Not yet approved
2. What would you consider to be the main accomplishments/tasks that your committee achieved
this academic year?
 For our second year, the committee processed the resource requests through our
ranking process.
 Members of the Budget and Planning committee met several times with some members
of the Facilities Committee as a task force. This Facilities task force helped prioritize the
remaining construction projects planned under the College’s construction bond money
and organize which projects would be requested to be excluded from the District’s
recent construction moratorium.
 Members of the committee also created a Budget Task Force to deal with the sizeable
budget cuts expected in fiscal year 2012-2013 and how to best prepare for those cuts.
 The committee discussed ways to refine and improve our resource requests process.
3. What prioritized goals for this year were you unable to complete or are still in progress?
For the current academic year, the committee had planned to hear from specially
funded programs at the College in order to learn more information on their purposes
and services. This information is good for the Committee to understand as they made
their prioritization lists and helps members make better informed planning decisions.
Due to complications from the budget process and several tasks force which were
formed, the committee was unable to have members of the programs present at the
meeting.
4. Please list your prioritized goals for the next academic year.
The committee’s highest priority for next year is to carry out the prioritization process
for resource requests for 2013-2014. Other goals include hearing from specially funded
programs at the College (see above for justification), consider ways in which to increase
and/or promote revenue enhancement on the college campus, and to collaborate with
the Enrollment Management and Information Technology Committees regarding issues
which affect both committees.
5. Does your charter accurately reflect the committee’s focus? If not, please explain.
Yes. The charter is still a valid reflection of our focus.
6. Is membership tenure reflected accurately on the website?
Yes. The membership is reflected accurately.
7. Is your membership adequate to meet the work challenges of the committee?
Yes. We have not had the status resolved of Angela Aghajanian, an unclassified staff
member who has wanted to serve on the committee but has nobody to appoint her.
We would like to have her be able to join the committee as a participating member
instead of as a guest.
8. Please list the dates that one or both of the co-chairs of your committee attended the SGTF
monthly meetings.
Tobin Sparfeld has attended nearly all of the College Council meetings. Alma JohnsonHawkins has also attended most of the College Council meetings during her tenure as
co-chair.
9. Do you have any suggestions for the SGTF that could improve our Shared Governance process or
make it more efficient?
None.
10. What progress have you made on the SGTF recommendations from your previous selfevaluation?
The recommendations from the SGTF committee were the following:
1. Conduct an annual review of prioritization processes
2. Include EPC, SSS, and Administrative Services when establishing Op plan timelines
3. Clarify role, responsibility, and membership of the Budget and Planning task force
(revenue enhancement task force)
4. Continue to explore ways to communicate to units the results of allocation requests
The committee did conduct an annual review of the prioritization process and discussed
ways to administer the program more effectively, both for this year and for next year.
The committee made sure to communicate and include others regarding the Op plan
timeline. The revenue enhancement task force has not been formed. It may be created
next academic year, at which time its role, responsibility and membership should be
established. The committee discussed ways to communicate the results of allocation
requests, though no explicit steps were created.