2012-2013 Narrative Evaluation of Shared Governance Committees
Based on the external evaluations, it is clear that our committees are quite effective.
These committees met regularly during the year, meetings on most committees were
well attended, they had agenda items that were consistent with their charters and the
College Strategic Master Plan, and they made recommendations to College Council that
resulted in decisions based on shared governance. Some committees functioned
primarily as forums for information, discussion, and planning. Several of these
committees were involved in planning college-wide activities such as training
workshops, student events, and campus policies; while they reported regularly to
College Council, they did not bring action items forward. All committees have made it a
priority in working on accomplishing their goals as set in last year’s evaluation
recommendations. All committees have been commended for the excellent work that
took place this past year (see below).
Shared Governance Committees still need to work on several items as a whole
(some of these carry over from 2011/12):
1. Keep membership current and recruit members on or before Flex Day in the Fall
semester.
2. Post all meeting documentation such as agendas and minutes online in a timely
manner.
3. Make sure that meetings are attended by members(including ASO) on regular basis
and a strict 3 absence policy be enforced by committee co-chairs.
2013-2014 Suggestions to Improve our Committees
1. Consider increasing term limits for Chairs/Co-Chairs to provide a better consistency.
2. Provide mentoring from outgoing Co-Chair to incoming Co-Chair
General Improvements Made from 2012 of Shared Governance Committees:
1. Committee Reports to College Council and self evaluations should be posted on the
SGTF site.
2. All websites for each committee should be consistent.
3. All Agendas and Meeting Minutes should be a template that all committees use.
4. SGTF provide training workshops to new members.
Summary of External Evaluations of Los Angeles Mission College Shared
Governance Committees
Committee
Number of
Meetings
Fall 2012 to
Spring 2013
Average
Number of
Members
per
Meeting
Average
Number of
Attendees
per
Meeting
Regular
Reports
to College
Council
Recommendation
or Action Items to
College Council
Budget and
Planning
9
12
12
yes
some
Educational
Planning
11
12
12
yes
yes
Student
Support
Services
8
9
9
yes
some
Technology
8
7
9
yes
some
Professional 8
and Staff
Development
9
10
yes
yes
Facilities
Planning
11
11
yes
some
11
The Budget and Planning Committee
They met 10 times in 2012/13 and reported regularly to College Council. the
committee is planning on reviewing the program review process as it is connected to
the campus budget. They plan on training all VP’s in prioritizing the over base
request. They would also like to improve communication with all faculty and staff
what the committee is doing as well as considering the recommendations made by
the Accreditation team that visited in March.
The Educational Planning Committee (EPC)
EPC met 11 times in 2012/13 and presented reports to College Council at each of
those meetings. There were many accomplishments for the EPC in the year. They
did a re-design of the Program Review system for academic programs, including
screens for new data, clarification of questions, rescheduling (to begin in spring
2014). They Examined the ILO’s and their assessment process.
They implemented action-item and attendance tracking systems and
reviewed and approved DE proposal to switch to Etudes from Moodle as the LMS.
The Facilities Committee
The Facilities committee met 11 times in 2012/13 and presented reports and
attended each College Council meeting. The committee worked diligently on
providing the college president with a prioritized list of all Bond building projects and
to ensure all BUGS were able to add input to their respective building projects.
Closely worked with the WEC on employee issues with facilities, moved in to new
building at East Campus, monitored all bond work and reported issues to CC, and
elevated issues with campus buildings
The Professional and Staff Development Committee
This Committee works on big campus events such as Flex Day, the Faculty
Academy and Holiday Luncheon. Flex Day was held in the Culinary Arts Institute
and was highly attended. We hosted the Faculty Academy in Fall 2012 and more
than 30 other workshops were coordinated through the committee in the last year.
On top of that, we helped coordinate Flex Day for faculty, and the staff appreciation
day as well. We assisted in the Health Week at LAMC, April 8-11. On April 16 & 17,
David Johnson came with a message about Spreading Love – more than 200 people
attended his events. On May 7, we helped coordinate the Armenian Cultural
Celebration.
Student Support Services
This committee met 7 times in 2012/13 and its co-chair attended every College
Council meeting and gave a report. The Committee should be congratulated for
creating a final draft of the Student Services Master Plan. Recommendations for
next year include finalizing that plan, defining the scope of its responsibility (this may
require dialogue in College Council or other committees) as well as taking steps to
address the membership attendance challenges which took place this year. SSS
needs to make sure that the site is updated with current Committee Agendas and
Minutes.
Technology Committee
This committee met 8 times during the year and posted all of its agendas and
minutes on the website. The Technology Committee reviewed and updated the Tech
Master Plan goals for the upcoming year. The members reviewed all the ongoing
and pending technology projects on campus and made sure that the committee gave
its input to IT. The Committee recommended that the college move forward with a
more robust emergency response system and to update and implement the Campus
Calendar for event listings on the website. The Committee made sure that the new
email system was east to locate on our campus website for students by advising IT
to put it in a link navigation on the “Students” page. The Committee gave ASO
workshops for students on how to use the new Microsoft system for email, which
includes other resources for students like Word and PowerPoint in the “cloud”.
In conclusion, the Los Angeles Mission College shared governance committees met
and reported to College Council on a regular basis. Some of the committees such as
Budget and Planning and Educational Planning made recommendations to College
Council, which resulted in actions taken. Other committees served mainly as
information or planning bodies and did not submit formal recommendations to College
Council. While faculty, staff, and administrator participation in the shared governance
committees was very good, most committees had limited student representation. The
Shared Governance Task Force will continue to monitor the effectiveness of each
committee on an ongoing basis. Self-evaluations will take place every spring semester,
and external evaluations will occur each fall. These evaluations will serve as the basis
for recommendations for improvement of the shared governance process.