University Policy Committee
June 24, 2010
Present: C. Locklear, P. Rogers, J. Durham, J. Chinn, G. Vanderpool, R. Newton, J. Toller, D.
Payne, S. Tronto, N. Floyd, P. Hulsey, J. Eastwood, T. Smith, B. Clark, N. Mize, M. Walker and
Yolanda Newsome, ex-officio (PRR technician). Also present was Eric Alexander, Jo Lynn
Daughtry, and Brian Hall.
Call to Order
The meeting began with C. Locklear calling the meeting to order. C. Locklear called for a motion
to approve the minutes of the May 21, 2010 meeting. John Durham moved approval; Gary
Vanderpool seconded the motion. The minutes were approved with no negative votes.
University Policy Manual Demo
D. Payne introduced the University Policy Manual Demo Sight and informed the UPC of
changes. D. Payne asked each member to review the Policy Sources and Handbook and
decided if the links are still appropriate in their respective divisions.
D. Payne and Y. Newsome demonstrated how to load a PRR onto the PRR Website. Y.
Newsome will bring updates to the committee at each meeting concerning new PRRs that have
been added.
P. Rogers discussed the actual launching of the website. The Executive Council will get a demo
of the site first and then it will be launched to the entire campus.
E. Alexander reviewed the PRR Sharepoint Site.
PRR Divisional Updates
M. Walker - Copyright / Patenting Issues –The committee needs to meet with Faculty
Governance to determine if a policy, rule or regulation will be formed.
J. Toller - “Holiday” definition – D. Payne states that she doesn’t see the need to create at PRR
to define “holiday” because it is a Standard Operating Procedure.
C. Locklear - The training packet for Academic Affairs has gone through the Academic Affairs
Executive Committee.
C. Locklear - Update on the Faculty Spousal and Domestic Partner Hiring Regulation, the Faculty
Scholarly Reassignment, and the Faculty Workload Regulation.
J. Chinn - Conflict of Interest Policy will soon be submitted.
P. Rogers (& Dr. Hardy) - Conceptual Framework presented to Executive Council surrounding
how meeting space gets reserved campus-wide. The Executive Council supported the idea; it
has now been given to the University Space Committee to review and draft a response to
Chancellor Ballard. D. Payne mentioned that the Solicitation Policy needs to be included and
referenced in that discussion.
D. Payne – Auto Allowance Policy
Update on ECU homepage request – J. Durham reported that the Web Oversight Committee
has reviewed the request to add the PRR link on the homepage. They will not do it at this time,
but will revisit this request in a year or so. They will provide PRR quick links and add it in the
search features.
Divisional Inventories
The August meeting will be the deadline for Divisional Inventories.
New Business
Establishing 2010-2011 Transition Goals – P. Rogers, C. Locklear met to discuss. The consensus
was to move through the summer doing inventories. After doing inventory, C. Locklear and P.
Rogers will draft Transition Goal Plan for the committee to review.
The July University Policy Meeting is cancelled. The next meeting will be on August 31, 2010 at
11:00 in 221 MSC.
The meeting adjourned at 12:00 pm.