University Policy Committee
September 25, 2012
Mendenhall Student Center
Members Present: Chris Locklear, Patricia Simpson, Steve Duncan, Ann Marie Holder, Nonie
Garcia (for John Toller), Mark Sprague, Mariana Walker, John Chinn, Nick Floyd, Paul
Gemperline, Stacie Tronto, Erin Eatman and Yolonda Newsome.
I.
Welcome and Approval of Minutes
Chris Locklear called the meeting to order. The minutes of the July 31, 2012 meeting
were approved by consent.
II.
Old Business
A.
UPC Membership
Chris Locklear said that during a recent Executive Council meeting, they
discussed the process to nominate a new representative to the UPC. The process
is that a memo comes from the Vice Chancellor to the Chancellor with the
recommendation and an endorsement line from the Chancellor. A revised
membership roster will be distributed prior to the next meeting.
III.
B.
Governing Regulations Updates
Also during that Executive Council meeting, a few minor edits were presented in
order to reflect the current organizational structure.
C.
Repealed Items
A discussion was had about how to manage repealed items in the UPM. The
model from NC State is an option. The consensus was to follow up with the
Ssharepoint/website administrators and possibly have a demo ready for the
November meeting. Questions were raised about how these items would be
archived and how to recreate the items if they were lost.
D.
Items Removed from the Faculty Manual
The committee approved removing the following items from the faculty manual:
 VIII.VIA-F – Responsibilities of Administrative Officers – University
Advancement (Patricia Simpson)
New Business
A.
Process for Expediting Pending PRRs
The Executive Council endorsed the expedited process to convert PRRs that are
only format changes (no content changes) to the UPM.
Next steps:
1.
Erin Eatman will send each PRR rep a file with all pending PRRs in the
SharePoint drive at this time;
2.
The PRR reps should confer with the applicable Issuing Authority and
secure documented approval (backup documentation) of the VC/EC
member agreeing to expedite the item;
3.
By November 2, submit the file back to Erin with a clear indication of
which items are ready for the expedited review and that you have VC/EC
level endorsement;
4.
Erin will compile the lists and submit to the Office of University Attorney;
5.
Office of University Attorney will begin the expedited transition of items
and will specifically note that the item was transitioned as part of this
expedited process.
There will be an update at the November 27th meeting.
Note: All PRR reps need to ensure that they are referencing the PRR 4.3.2 of the
Governing Regulation – not the old policy.
IV.
Standing Items
A.
PRR Proposals
1. Summer Study Abroad Programs – Office of Continuing Studies; Academic
Affairs, International Affairs (Chris Locklear for Austin Bunch).
2. Facility / Campus Use and Consumption of Alcohol – Student Affairs (Nancy
Mize)
B.
PRR Divisional Updates
Very brief divisional updates were given.
V.
Next Steps
None reported
VI.
Adjourn
The meeting concluded at 12:00 noon. The NEXT MEETING will be November 27, 2012
in MSC 221.