Hiring Process and
Changes in Employment
Documents
Presented by
Office of Human Resources
August 13th, 2008
Hiring Process
• Civil Service Hiring Process
 Position Control Form - Approval Process
 Civil Service Request
 Position Description Questionnaire – Regardless if the position is represented or non
represented
• Professional/Administrative Hiring Process




Position Control Form – Approval Process
Position Description Questionnaire – PDQ Ranking process
Recruitment Routing Slip – Additional advertising available through HR
PAPE Form (if new position) – Required by SUCSS (State University Civil Service
System)
Forms can be found at: http://www.siue.edu/PERSONNEL/Forms/index.html
I-9
 Required by the USCIS (U.S Citizenship and
Immigration Services)
 When should an I-9 be completed by?
 Documents accepted to complete an I-9
 Employees must show up in HR with a memo from the
hiring department
 What constitutes “break in employment”?
*See Copy of Acceptable Identification
Employment Forms Required
• Position Control Form
• Administrative & Professional Staff Appointment Approval Form
• Request To Hire or Change The Status of Civil Service Personnel
Form
• Assistantship Appointment Form
• Faculty Appointment Approval Form
• Job Change Request Form (Admin., Prof., Fac., & Grad. Asst.)
• ALL NEW FORMS FOR FY09 CAN BE FOUND AT:
http://www.siue.edu/humanresources/forms/
New: Statement of Economic Interests
• What criteria are used to determine who must complete a
Statement of Economic Interests form?
– Persons who are or who function as the head of a department or other
administrative unit
– Those who have supervisory authority over, or direct responsibility for
the formulation, negotiation, issuance or execution of contracts entered
into by the State in the amount of $5,000 or more.
– Those who have supervisory responsibility for 20 or more employees.
– Those individuals who are a Principal Investigator (PI) or Co-PI on a
grant
http://www.siu.edu/~ethics/econint.htm
Department Responsibilities
• New Information that needs to be
provided.
– Budget Purpose Number
– Budget Profile Code
– Reserve Position Number - (Banner “Reports To”)
– Organizational Code (DDU)
– Position Number
Where to find Information?
• The following can be found using the
Position Control Crosswalk provided at:
www.siue.edu/AIS/FORMS/Crosswalk.xls
• Budget Purpose Number
• Reserve Position Number
 This is the Banner “Reports To” column
• Organization Code (DDU)
Crosswalk for Position Control Form
FAS
ACCOUNT
AIS
BUDGET
PURPOS
E
276001
072700
276503
172000
276504
AIS UNIT
Organization
No. / DDU
Banner
"Reports To"
OFFICE OF THE PRESIDENT
00001
997997
ZSR997
UNIVERSITY INTERNAL AUDIT
10001
998998
ZSL998
172001
GENERAL COUNSEL
10011
998998
ZSL992
270362
721001
ACADEMIC COMPUTING AND LABS
70250
641413
ZSR413
270101
721003
ACCOUNTING (ACADEMIC)-SALARIES
70350
655535
ZSR525
270001
721004
ADMINISTRATIVE ACCOUNTING
70450
722210
ZSR155
270421
721005
ADMINISTRATIVE SERVICES
70650
725336
ZSR336
270041
721008
ALUMNI AFFAIRS
70850
210060
ZSR055
270177
721009
ANTHROPOLOGY
70950
653790
ZSR667
270136
721010
ART AND DESIGN
71050
653670
ZSR667
270008
721013
BURSAR
71500
722225
ZSR155
270324
721014
CAREER DEVELOPMENT CENTER
71750
650441
ZSR412
270207
721015
CHEMISTRY
71850
653760
ZSR667
270254
721016
CIVIL ENGINEERING
71900
670635
ZSR625
270435
721018
COLLEGE OF ARTS & SCIENCES-DEAN'S OFFICE
71150
653667
ZSR667
270437
721019
COLLEGE OF ARTS & SCIENCES-GENERAL ADMINISTRATION
71150
653667
ZSR667
270110
721021
MANAGEMENT INFORMATION SYSTEMS-SALARIES
71950
655570
ZSR525
270298
721024
COMPUTER SCIENCE
72000
670653
ZSR625
270253
721025
CONSTRUCTION
72050
670637
ZSR625
270424
721027
COUNSELING SERVICES
72150
840482
ZSR477
270276
721029
CURRICULUM AND INSTRUCTION
72250
665590
ZSR580
270006
721030
UNIVERSITY RELATIONS NON-RECURRING SALARIES
72400
210055
ZSR055
270013
721031
OFFICE OF UNIVERSITY RELATIONS
72400
210055
ZSR055
270436
721032
DISABILITY SUPPORT SERVICES
72450
840483
ZSR477
270007
721033
DISBURSEMENTS
72500
722230
ZSR155
BP DESC
www.siue.edu/AIS/FORMS/Crosswalk.xls
Where to find information?
• Budget Profile Code – Select appropriate Budget Profile Code
based on “Description” and “When to Use.”
Budget Profile
Codes
Description
When To Use:
Z011
Recurring
A permanent/recurring position
Z022
Non-Recurring
A term appointment
Z033
Graduate Assistant
A Graduate Assistantship appointment
Z044
Summer July-August
A Summer Session contract for the first part of the Fiscal
Year
Z055
Applied Music
A contract in the music department
Z066
Pay Adjustments
N/A
Z070
Self-Lapsing
A position with "Reports to" value of ZSLxxx
Z077
Excellence in UG
Education
A contract for an EUE Award
Z088
Summer May-June
A Summer Session contract for the last part of the Fiscal
Year
Z099
Reserve Position
Budget Office Use only
New Administrative Staff Position
Example Hiring Situation
• New Employee:
– John Smith
• New Position:
– Director of Special Events
• Hiring Department:
– Office of the Bursar
• Interviewer’s Name: (Only Civil Service)
– Kris Wilson
• Account Number:
– 270008
– 414684
• (In this example, the person is being paid from 2 different accounts.)
Go To Position Control Crosswalk
• Search Crosswalk for each account
needed.
• Budget Profile Code can be obtained from
this presentation.
How to find Information
• The account number is provided by your fiscal officer.
– Note: Employees may be paid from multiple accounts.
• Save the Position Control Crosswalk on your computer…
– Click on the “Edit” tab in the upper left corner of the screen.
– Next, click on the “Find…” tab.
– Then, in the dialogue box, type the account number, and press
“Find Next.” (This will highlight the information needed)
– Note: This will need to be done for each separate account.
Crosswalk for Position Control Form
FAS
ACCOUNT
AIS
BUDGET
PURPOS
E
276001
072700
276503
172000
276504
AIS UNIT
Organization
No. / DDU
Banner
"Reports To"
OFFICE OF THE PRESIDENT
00001
997997
ZSR997
UNIVERSITY INTERNAL AUDIT
10001
998998
ZSL998
172001
GENERAL COUNSEL
10011
998998
ZSL992
270362
721001
ACADEMIC COMPUTING AND LABS
70250
641413
ZSR413
270101
721003
ACCOUNTING (ACADEMIC)-SALARIES
70350
655535
ZSR525
270001
721004
ADMINISTRATIVE ACCOUNTING
70450
722210
ZSR155
270421
721005
ADMINISTRATIVE SERVICES
70650
725336
ZSR336
270041
721008
ALUMNI AFFAIRS
70850
210060
ZSR055
270177
721009
ANTHROPOLOGY
70950
653790
ZSR667
270136
721010
ART AND DESIGN
71050
653670
ZSR667
270008
721013
BURSAR
71500
722225
ZSR155
270324
721014
CAREER DEVELOPMENT CENTER
71750
650441
ZSR412
270207
721015
CHEMISTRY
71850
653760
ZSR667
270254
721016
CIVIL ENGINEERING
71900
670635
ZSR625
270435
721018
COLLEGE OF ARTS & SCIENCES-DEAN'S OFFICE
71150
653667
ZSR667
270437
721019
COLLEGE OF ARTS & SCIENCES-GENERAL ADMINISTRATION
71150
653667
ZSR667
270110
721021
MANAGEMENT INFORMATION SYSTEMS-SALARIES
71950
655570
ZSR525
270298
721024
COMPUTER SCIENCE
72000
670653
ZSR625
270253
721025
CONSTRUCTION
72050
670637
ZSR625
270424
721027
COUNSELING SERVICES
72150
840482
ZSR477
270276
721029
CURRICULUM AND INSTRUCTION
72250
665590
ZSR580
270006
721030
UNIVERSITY RELATIONS NON-RECURRING SALARIES
72400
210055
ZSR055
270013
721031
OFFICE OF UNIVERSITY RELATIONS
72400
210055
ZSR055
270436
721032
DISABILITY SUPPORT SERVICES
72450
840483
ZSR477
270007
721033
DISBURSEMENTS
72500
722230
ZSR155
BP DESC
www.siue.edu/AIS/FORMS/Crosswalk.xls
Southern Illinois University Edwardsville
Offices of Human Resources
Position Control
Use this form to request approval to create a new position, fill a vacant position, or cancel an existing position. Upon
approval by the Chancellor’s Office, a copy of the position form will be returned to the functional area for distribution to
the hiring department. The position number must be recorded on the appointment form submitted to HR for the
creation of employment and payroll records.
I. Type of Request (please check one)
Create a new position (please also complete next line)
PDQ ranked date
or
PDQ NA
Cancel an existing position
Change an existing position from part time to full time
Fill an existing position
II. Position Characteristics
Classification:
Administrative Staff
Appointment
Continuing
Type for
Term
Classification
Effective Date
Once a position is approved, It
will contain a Position Number.
Professional Staff
Civil Service
Regular (Cont)
Durational (Term)
Continuing (Accrues Seniority)
Temporary
Extra Help
Exempt
Non-exempt
Position is within two reporting lines of the chancellor:
Position will carry faculty rank:
yes
no
Position Title Director of Special Events
Hiring Dept
Office of the Bursar
Interviewer’s Name
(Civil Srvc Posns)
Kris Wilson
To be completed by HR staff:
Position Class Code:
E-Class
SALARY: Group
Table
Barg
Probationary
6 mos
Unit
Period
12 mos
Position Number
yes
no
Appt % (100.00=full-time)
Organization (Div, Dept, Unit codes)
Phone
xt 1000
100.00
722225
Bldg & Rm
Job Progression
CS Sys ID
Step
PDQ
Ranking
Grade
Sp Ex Code
(APS only)
Position Control
Form
PDQ
Revw Type
N
0 (zero)
This info can be obtained from
the crosswalk provided.
III. Incumbent Information
Current or Previous incumbent
none
Last Day Assigned to Position
n/a
On Leave; expected to return to work on
Promoted to (title)
Transfer to Department
Terminated
Budget type:
Position type:
III. Position Funding
AIS Account for Labor Distribution
Reserve Information
Permanent
Single
Funded Period
Temporary
Pooled
Salary Funds Required
000.00%
Budget
Profile
Reserve
Posn No.
Date from
(xx/xx/xx)
Date to
(xx/xx/xx)
Current FY
Cost
Expected
full FY Cost
721013
60
Z011
ZSR155
8/1/08
con't
37000
40000
742242
40
Z011
------
--------
--------
18000
20000
Description
Budget
Purpose
1
Bursar
2
Bursar
3
Z
4
Z
Comments:
Submitted by
Vice Chancellor
Title
Chancellor’s Representative
Denied
URL: http://www.siue.edu/PERSONNEL/Employment/PositionControl.dot
Date
Date
Approved
Date
5/08
This info can be obtained
from Budget Profile Code
Chart (shown before).
Administrative & Professional Staff
Appointment Approval Form
• Carry the information from the Position
Control Form over to the Appointment
Approval Form.
ADMINISTRATIVE & PROFESSIONAL STAFF
APPOINTMENT APPROVAL FORM
This will become the formal notice of appointment upon completion of all approvals listed.
Legal Name:
Soc. Sec. No.:
John Smith
Alton
E St Louis
Campus:
Edwardsville
Springfield
Position
TITLE
Director of Special Event
No.
Personnel
Bulletin No.:
New
Renewal
POSITION/JOB INFORMATION
Box:
Full-Time
Semi-Mo
Salary
Base
(whole no.)
$5000
$5000
$
$
FY
Previous
Incumbent:
09
Actual
Asgn.
Salary
(round up to
next whole
dollar)
$3000
$2000
800-xxxxx
n/a
Phone
w/Prefix:
Bldg. & Rm. No.:
Appt. Percent:
(4 decimal
places max.
(.3333=33.33)
.60.00
40.00
Banner ID :
555-55-5555
Account Title
Bursar
Bursar Expenditure Acct.
Org/
DDU
722225
722225
AIS
Budget
Purpose
721013
742242
$
$
Administrative &
Professional Staff
Appointment
Approval Form
APPOINTMENT TYPE & APPOINTMENT PERIOD:
Professional Staff (Bargaining):
Regular
Durational
Beginning
(term/yr or mo/day/yr)
(term/yr or mo/day/yr – durational appts only)
through
If regular, appointment period will be from:
(mo/day)
through
(mo/day) each year.
(A regular appointment is subject to termination only as provided in the applicable collective bargaining agreement. A durational appointment may be used only for
replacement of a regular appointee on leave or for a specific project of a limited duration.)
Administrative Staff:
Continuing
Term
If fiscal, appointment period will be from:
Beginning
8/01/08
through
con't
(mo/day)
New Information:
(term/yr or mo/day/yr)
(term/yr or mo/day/yr – term appts only)
through
(mo/day) each year.
(A continuing appointment is renewed automatically each year unless the appointee is given notice as specified in the applicable personnel policies. A term
appointment is written for a specified period of time and may be renewed; notice of non-renewal, other than the terminal date of this appointment as stated herein, is
not required and shall not be given.)
CONDITIONS OF APPOINTMENT/DESCRIPTION OF RESPONSIBILITIES: (Include position description. Attach separate statement if
necessary)
•Budget Purpose Number
•Organization Code (DDU)
•Statement of Economic Interest
Check if applicable
If related by blood or marriage to any member of the Board of Trustees, please state relationship:
READ BEFORE SIGNING: The applicant agrees that if appointed his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies, regulations, including those of SIUE, from time to time issued pursuant thereto, all of which will be as much a part of the applicant's
employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any change of assignment
or renewal of the appointment. It is a condition of employment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy
and any contractual obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced,
developed, actually or constructively reduced to practice or perfected during the term of employment.
Appointee’s Signature
Date
As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee
will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:
Chair/Supervisor Signature & Date
Dean/Dir./Fiscal Officer Signature & Date
Vice Chancellor Signature & Date
Chair/Supervisor Signature & Date
Dean/Dir./Fiscal Officer Signature & Date
Vice Chancellor Signature & Date
ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:
Date
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.
CHANCELLOR
Date approved/ratified by President:
http://www.siue.edu/PERSONNEL/Employment/apsappt.dot
Date
Date ratified by Board of Trustees:
06/08
Civil Service and Assistantships
• Complete same process for…
– Civil Service Hire/Change Form
– Assistantship Approval Form
– Faculty Approval Form
– Job Change Request Form
• New Information Provided by Department
– Budget Purpose Number
– Organization Code (DDU)
REQUEST TO HIRE or CHANGE THE STATUS of
CIVIL SERVICE PERSONNEL
Offices of Human Resources
SOUTHERN ILLINOIS UNIVERSITY Edwardsville
REQUEST TO HIRE CIVIL SERVICE PERSONNEL
1.
Application is hereby made for the appointment of
to the classification (Civil Service class title)
number
N1234
in
2.
Employee’s Soc Sec No.:
3.
The employee is to be paid :
(employee's name)
Pamela Beasley
Office Administrator
in the Civil Service System
Office of Information Technology
Employee’s Banner ID:
555-55-5555
$$1,293
,
a semi-monthly salary OR
Department.
800-xxxxx
$
,
an hourly rate
from the accounts as specified below:
AIS Acct Title:
4.
Information Technology
721080
Labor Dist: %:
Budget Purpose:
Labor Dist: %:
AIS Acct Title:
Budget Purpose:
Labor Dist: %:
100.0
This employee’s appointment type is :
Continuing
AND
5.
Budget Purpose:
AIS Acct Title:
Civil Service
Request to Hire
Form
Temporary (not to exceed 3 mos.
Full-time OR
Part-time at
The effective date for this appointment is
100.0
8/1/08
and the position no. for NBAJOBS is
Extra Help (intermittent work)
% (4 decimal places max on part-time, e.g., .3333=33.33)
. The department organization no. is
.
Previous incumbent::
Interviewer’s name*:
Creed Branton
Phone:
*Required prior to submitting this request to HR.
REQUEST TO CHANGE THE STATUS OF CIVIL SERVICE PERSONNEL
6.
650-3814
Location:
Soc Sec No.
CURRENT STATUS
CHANGED TO (NEW) STATUS
Class (Title)
Class (Title)
Appointment type
Continuing
Temporary (not to exceed 3 mos.)
Extra Help (intermittent work)
AND
Full-time OR
Effective Date
Appointment type
Continuing
Temporary (not to exceed 3 mos.)
Extra Help (intermittent work)
AND
Full-time OR
% (e.g., .3333=33.33)
Semi-mo salary $
Civil Service system No.:
NBAJOBS position no:
Dept. Organization Code:
1. AIS Acct Title:
Budget Purpose:
2. AIS Acct Title:
Budget Purpose:
3. AIS Acct Title:
Budget Purpose:
OR Hrly rate
N
Labor Dist %:
Labor Dist %:
Labor Dist %:
$
Part-time at
Semi-mo salary
$
Civil Service system No.:
NBAJOBS position no:
Dept. Organization Code:
1. AIS Acct Title:
Budget Purpose:
2. AIS Acct Title:
Budget Purpose:
3. AIS Acct Title:
Budget Purpose:
1068
Banner ID
•Budget Purpose Number
•Organization Code (DDU)
•Previous Incumbent
% (e.g., 3333=33.33)
OR Hrly rate
N
$
•Statement of Econ Interest
Labor Dist %:
Labor Dist %:
Labor Dist %:
Signature of Fiscal Officer
Date:
Signature of Dean or Director
Date:
Signature of Chancellor or Vice Chancellor
Date:
As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the
employee will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
HUMAN RESOURCES OFFICER:
URL: www.siue.edu/PERSONNEL/Employment/CSHireChangeStatus.dot
.
New Information:
Employee Name
Part-time at
641160
Michael Scott
6/08
Note: Don’t forget to include
interviewer’s name.
REQUEST TO HIRE or CHANGE THE STATUS of
CIVIL SERVICE PERSONNEL
Offices of Human Resources
SOUTHERN ILLINOIS UNIVERSITY Edwardsville
REQUEST TO HIRE CIVIL SERVICE PERSONNEL
1.
(employee's name)
Application is hereby made for the appointment of
to the classification (Civil Service class title)
number
N
in the Civil Service System
in
2.
Employee’s Soc Sec No.:
3.
The employee is to be paid :
Department.
Employee’s Banner ID:
$
,
a semi-monthly salary OR
$
,
an hourly rate
from the accounts as specified below:
4.
AIS Acct Title:
Budget Purpose:
Labor Dist: %:
AIS Acct Title:
Budget Purpose:
Labor Dist: %:
AIS Acct Title:
Budget Purpose:
Labor Dist: %:
This employee’s appointment type is :
Continuing
AND
5.
Change the Status of
Civil Service
Personnel Form
Temporary (not to exceed 3 mos.
Full-time OR
Part-time at
Extra Help (intermittent work)
% (4 decimal places max on part-time, e.g., .3333=33.33)
The effective date for this appointment is
. The department organization no. is
and the position no. for NBAJOBS is
.
Interviewer’s name*:
Phone:
*Required prior to submitting this request to HR.
REQUEST TO CHANGE THE STATUS OF CIVIL SERVICE PERSONNEL
6.
Employee Name
Soc Sec No.
Stanley Hudson
555-55-5555
CURRENT STATUS
CHANGED TO (NEW) STATUS
Class (Title)
Class (Title)
Grounds Worker
Part-time at
50.00
Location:
Banner ID
800-xxxxx
Grounds Worker
Effective Date
8/01/08
Appointment type
Continuing
Temporary (not to exceed 3 mos.)
Extra Help (intermittent work)
AND
Full-time OR
Appointment type
Continuing
Temporary (not to exceed 3 mos.)
Extra Help (intermittent work)
AND
Full-time OR
% (e.g., .3333=33.33)
Semi-mo salary $
OR Hrly rate
Civil Service system No.:
N1234
NBAJOBS position no:
Dept. Organization Code:
724260
1. AIS Acct Title:
Facilities Management
Budget Purpose:
Labor Dist %:
733309
2. AIS Acct Title:
Budget Purpose:
Labor Dist %:
3. AIS Acct Title:
Budget Purpose:
Labor Dist %:
.
Previous incumbent::
$16.96
100.0
Part-time at
% (e.g., 3333=33.33)
Semi-mo salary
OR Hrly rate
$
Civil Service system No.:
N1234
NBAJOBS position no:
Dept. Organization Code:
724260
1. AIS Acct Title:
Facilities Management
Budget Purpose:
Labor Dist %:
733309
2. AIS Acct Title:
Budget Purpose:
Labor Dist %:
3. AIS Acct Title:
Budget Purpose:
Labor Dist %:
Signature of Fiscal Officer
Date:
Signature of Dean or Director
Date:
$16.96
New Information:
100.0
•Organizational Code (DDU)
•Budget Purpose Number
Signature of Chancellor or Vice Chancellor
Date:
As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the
employee will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
HUMAN RESOURCES OFFICER:
URL: www.siue.edu/PERSONNEL/Employment/CSHireChangeStatus.dot
*In this example, the employee is
being changed from a part-time
employee to a continuing full-time
employee.
6/08
ASSISTANTSHIP APPOINTMENT
Posting No:
Graduate School
Southern Illinois University Edwardsville
Sample
Name
NOTE; INITIAL APPOINTMENT REQUIRES A PERSONAL AND PROFESSIONAL DATA FORM, STATE AND FEDERAL W-4 CARDS, LOAN DEFAULT
STATEMENT, DRAFT COMPLIANCE FORM, EFT FORM (optional), AND (if this is a teaching assignment) THE ORAL ENGLISH PROFICIENCY CERTIFICATION
(Please Type:
Name
Last
Employment location information:
First
M.I.)
3762
Phone No.
Social Security #
000-00-xxxx
Student ID #
800######
Alumni
Bldg.
Room No. 3128
Box#
1457
Contingent upon the approval of the Graduate Dean and the Chancellor of Southern Illinois University Edwardsville, upon admission to the Graduate School and
continued maintenance of good academic standing in an approved course load each term, you are hereby offered a term appointment under the following conditions.
1. ASSISTANTSHIP CATEGORY (Check One)
General
Research
Teaching
% of
Time
Full-time
Salary
Base
Monthly
Salary
Payment
Semimonthly
Payment
Name of Account
to be Charged
50.00
$1,000.00
$500.00
$250.00
270303
Position
Number
Org/ DDU
AIS Budget
Purpose No. to
be Charged
653820
721101
Assistantship
Approval
Form
Supervisor’s statement of specific duties and responsibilities:
This position will provide functional support to the department chair.
Name of Appointee’s Supervisor
2. Period of Appointment:
Academic Basis for:
Other:
Fiscal Basis for:
New Information:
Randy Watson
Fall (8/16 – 12/31) 2008
, (Year)
Dates: beginning
3. Present Status:
Admitted to Graduate
Public Administration
School,
Undergraduate approved pending degree completion
yr, Spring (1/1 – 5/15)
through
yr, Summer (5/16 – 8/15)
, (Year)
yr.
through
Dept., beginning with
Fall/2008 (term/year), for
MPA
•Organization Code (DDU)
degree.
4. Show dates of any prior SIUE Assistantships: During Academic Year(s)
5. If related by blood or marriage to any member or the Board of Trustees, please state relationship
READ BEFORE SIGNING
The appointee agrees that, if appointed, his/her terms and conditions of assistantship appointment will include the laws of Illinois, including Board of
Trustees legislation, and all policies and regulations including those of SIUE, from time to time and pursuant thereto, all of which will be as much a part of the
applicant’s assistantship appointment as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any
changes of assignments or renewal of the appointment.
It is a condition of appointment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy and any contractual
obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced, developed actually or
constructively reduced to practice or perfected during the term of employment.
I have read the Conditions of Assistantship Appointment and accept the position under these terms and subject to stated above contingencies:
Signature of Student
RECOMMENDATION
Date
APPROVED:
APPROVED:
Dean/Director/Fiscal Officer
Date
Provost and Vice Chancellor for Academic Affairs
Date
Dean/Director/Fiscal Officer
Date
Vice Chancellor
Date
Graduate School
BUDGET INFORMATION: Source of Funds
Original – Graduate School / Payroll / Institutional Research & Studies / Dean or Director / Appointee Copy
1005-29
rev. 6/08 by ccj
•Budget Purpose Number
Date
JOB CHANGE REQUEST FORM
Administrative & Professional Staff, Faculty, & Graduate Assistants
(For changes other than labor re-distributions and extensions of appointment periods)
“Acting” positions may not be given an appointment period which exceeds one year.
Legal Name:
Soc Sec No:
John Smith
Banner ID:
555-55-555
POSITION/JOB INFORMATION
POSITION
TITLE or RANK
No.
800-xxxxx
CURRENT STATUS:
Full-Time
Semi-Mo
Salary
Base
(whole no.)
Appt. Percent
4 decimal
places max.
(.3333=33.33)
$3000
100.0
Professor
Actual
Asgn.
Salary
(round up to
next whole
dollar)
$3000
$
$
$
$
$
$
Account Title
Biological Sciences
Org/
DDU
AIS
Budget
Purpose
653755
72117
New Information:
CHANGE STATUS TO:
Professor
$3000
$3000
$
$
$
$
$
$
EFFECTIVE DATE(S) FOR CHANGE: Beginning
TYPE OF APPOINTMENT:
100.0
Environmental Science FUR
653765
729084
5/15/09
or
Continuing
Academic:
Faculty Continuing
Faculty Term
Grad Asst (term only)
Fiscal:
Faculty Continuing
Faculty Term
Grad Asst (term only)
Administrative Staff Continuing
Administrative Staff Term
Admin/Professional Staff:
•Budget Purpose Number
•Organization Code (DDU)
Ending
8/15/08
Job Change
Request Form
Professional Staff Regular (IEA/NEA)
Professional Staff Durational (IEA/NEA)
COMMENTS & JUSTIFICATION:
•Statement of Economic
Interest
 Check if applicable
This extra service is over and above services required by the current budgeted contract. It will not affect performance under such contract.
READ BEFORE SIGNING: The applicant agrees that if appointed, his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies and regulations, including those of SIUE, from time to time issued pursuant thereto, and any applicable collective bargaining agreement, all of
which will be as much a part of the applicant's employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue
to govern in any change of assignment or renewal of the appointment.
Signature of Staff Member
Please sign and make a file copy before forwarding.
Date
As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee will be
required to complete a Statement of Economic Interest. URL for filing info., including criteria: http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:
Chair/Supervisor
Date
Dean/Dir./Fiscal Officer
Date
Vice Chancellor
Date
Chair/Supervisor
Date
Dean/Dir./Fiscal Officer
Date
Vice Chancellor
Date
ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:
Date:
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.
Chancellor
Date
Date approved/ratified by President
URL: http://www.siue.edu/PERSONNEL/Employment/jobchange.dot
Date ratified by Board of Trustees
06/08
FACULTY APPOINTMENT APPROVAL FORM
This will become the formal notice of appointment upon completion of all approvals listed.
Legal Name:
Soc. Sec. No.:
John Smith
Alton
E St Louis
Campus:
Edwardsville
Springfield
Position
TITLE or RANK
Professor
No.
Personnel
Bulletin No.:
New
Renewal
POSITION/JOB INFORMATION
Box
Full-Time
Semi-Mo
Salary
Base
(whole no.)
$3000
$
$
$
FY
555-55-5555
09-114
Bldg. & Rm. No.
1608
Actual
Asgn. Salary
(round up to
next whole
dollar)
$3000
$
$
$
Appt. Percent:
(4 decimal
places max.
(.3333=33.33)
100.0
Banner ID:
Previous
Incumbent:
Dave Thomas
Phone
w/Prefix:
SL 2222
Account Title
Biological Sciences
800-xxxxx
650-5056
Org/
DDU
653755
AIS
Budget
Purpose
721177
Faculty
Appointment
Approval Form
APPOINTMENT TYPE & APPOINTMENT PERIOD:
Continuing:
Academic
Fiscal*
Beginning
*If fiscal, normal fiscal year will be from:
Summer Academic**
Beginning
8/16/08
(term/yr or mo/day/yr)
(mo/day)
through
(mo/day/yr)
through
(mo/day) each year.
(mo/day/yr)
(A continuing appointment is renewed automatically each year, excluding Summer, unless the appointee is given notice as specified in the applicable personnel
policies. Summer appointments assigned to continuing, tenure-track faculty do not count toward tenure.) **Subject to July 1 salary increase when applicable unless
otherwise noted below as a condition of appointment.
Term:
Academic
Fiscal
Summer Academic**
Beginning
through
(term/yr or mo/day/yr)
(term/yr or mo/day/yr)
(A term appointment is written for a specified period of time and may be renewed. Notice of non-renewal, other than the terminal date of this appointment as stated
herein, is not required and shall not be given.) **Subject to July 1 salary increase when applicable unless otherwise noted below as a condition of appointment.
CONDITIONS OF APPOINTMENT/DESCRIPTION OF RESPONSIBILITIES: (Include position description. Attach a separate statement if
necessary)
New Information:
•Budget Purpose Number
•Organization Code (DDU)
•Statement of Economic
Interest
If related by blood or marriage to any member of the Board of Trustees, please state relationship:
READ BEFORE SIGNING: The applicant agrees that if appointed his or her conditions of employment will include the laws of Illinois, including Board of Trustees
legislation, and all policies, regulations, including those of SIUE, from time to time issued pursuant thereto, all of which will be as much a part of the applicant's
employment contract as if set out in full therein, and that such terms and conditions as from time to time amended will continue to govern in any change of assignment
or renewal of the appointment. It is a condition of employment that each appointee agrees to abide by the provisions of the University Patent and (or) Copyright Policy
and any contractual obligations of the University to others with reference to discoveries, inventions, improvements, composition or creations made, produced,
developed, actually or constructively reduced to practice or perfected during the term of employment.
Appointee’s Signature
Date
As defined by the Office of the Secretary of State and based on the responsibilities assigned to this position, the employee
will be required to complete a Statement of Economic Interest. URL for filing information, including criteria:
http://www.siu.edu/~ethics/econint.htm
RECOMMENDATION:
Chair/Supervisor Signature & Date
Dean/Dir./Fiscal Officer Signature & Date
Vice Chancellor Signature & Date
Chair/Supervisor Signature & Date
Dean/Dir./Fiscal Officer Signature & Date
Vice Chancellor Signature & Date
ACCEPTED BY DIRECTOR OF HUMAN RESOURCES:
Date
APPOINTMENT: Subject to the requirements of the Board of Trustees' Policy on Personnel Approval, you are hereby appointed to the position described above.
CHANCELLOR
Date approved/ratified by President:
http: www.siue.edu/PERSONNEL/Employment/facappt.dot
Date
Date ratified by Board of Trustees:
6/08
Check if applicable
Helpful Links
PowerPoint Presentation:
http://www.siue.edu/humanresources/employment/pdf/HiringProcess_DocumentChan
gesFY09.ppt
Forms:
http://www.siue.edu/humanresources/forms/
Statement of Economic Interest:
http://www.siu.edu/~ethics/econint.htm
AIS Crosswalk:
http://www.siue.edu/AIS/FORMS/Crosswalk.xls
Adm/Prof Staff Appointment form:
http://www.siue.edu/humanresources/forms/pdf/apsappt.dot
Job Change Request form: http://www.siue.edu/humanresources/forms/pdfjobchange.dot
PDQ:
http://www.siue.edu/humanresources/employment/pdf/PDQ/Grade.xls
Position Control form: http://www.siue.edu/humanresources/forms/pdf/PositionControl.dot
Civil Service Request/Change of Status:
http://www.siue.edu/humanresources/forms/pdf/CSHireChangeStatus.dot
Questions??