Campus Life Work Group Meeting Minutes
November 7, 2003
Attending: Art Costantino, Phyllis Lane, Bill Bruner, Dianne Conrad, Michel George,
Jodi Kirkwood, Erin Montgomery, Collin Orr, Janette Parent, Lori Ann Trimble,
Sandy Yannone, Bill Zaugg and AmyLyn Ribera
Location: L2218
Agenda:
1.
Introductions
2.
Review of Charge – Outcomes
We need to think primarily about a) needs & resources, and b) who are the students
and what are their needs? We should think about:
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We should try to get an evening/weekend student or faculty on this group
Revenue sources; state funds will not pay for non-academic spaces
Student fees
Nuances between daytime and evening/weekend students
Social spaces, lounges, big event spaces and gathering places
The scope of this group should be inclusive
The final report should include a needs assessment, our process and options
for addressing the needs
Look at the hours of operation for existing offices (computer center,
library, etc.)
The group should consult widely with the campus community
3.
Decision Making – our role in the process
This group will write a final report that is vetted by the Senior Staff before it is
given to the President. The President may choose to discuss the report with the
Board of Trustees, but he will make all decisions about what to implement.
4.
How we operate
a.
Meeting schedule
OK
b.
Documentation
AmyLyn Ribera will produce minutes from each meeting and post them
on a web page.
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5.
c.
Our decision-making process
1.
Clarification of issues
2.
Talking
3.
Decision by consensus or voting if necessary
d.
Subcommittees
Group to develop a needs assessment tool (Dianne Conrad, Art
Costantino, Mike Segawa & Janette Parent)
e.
Consultants
The group should consult with the College Budget Council, campus
food group & Enrollment Growth Planning group.
f.
Timeline
Final report by May 2004.
g.
Agenda
On the agenda, we should identify items as either information or
action items.
Background for our deliberations
a.
10-year capital plan
The Facilities budget is made up of Capital funds and Operating
funds. The Capital funds are used for three major purposes: minor
works: preservations, minor works: programs and major programs.
We current have a 10-year capital plan that outlines our major
projects for the next 10 years. The plan is:
2003–2005:
2005–2007:
2007-2009:
2009-2011:
2011-2013:
b.
Seminar II, Parkway (includes signage), Lab II –
3rd floor renovation and Phase I of the Library
Building renovation
Lab space renovation in Lab I and Phase II of
the Library Building remodel
CAB and COM renovations, and CRC pre-design
Continue Science lab renovations, and Seminar I
and CRC renovations
Complete Science lab and CRC renovations
Housing expansion
Housing will have paid off both its current bonds in 2007 and 2009.
That will free up a considerable amount of money to pay for deferred
maintenance and/or new construction. Housing may consider building
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c.
6.
spaces for new beds, but also social spaces and a dining hall. The
downside of building social spaces is that they are not revenue
generating. Housing’s new bond for construction would be financed
over 30 years.
What else?
1)
Trail report (on the web)
2)
Campus Master Plan (on the web)
3)
Building standards (occupancy rates, etc.)
4)
CAS standards
5)
Fiscal resource plan from self-study
Needs assessment – getting started
a.
Who will work on this?
Dianne Conrad, Art Costantino, Mike Segawa and Janette Parent
b.
Are there models out there?
Phyllis will talk with a colleague at Grand Valley. The group will do
some more brainstorming on this topic.
7.
Other business
The agenda for next week should include presentations on: enrollment plans (Steve
Hunter), S&A (Tom Mercado), CRC (Janette Parent) and food services (Collin Orr).
Next meeting:
November 21st from 1-3 p.m. in L2218.
attend.
Please note that Mike Segawa will not