Letter 3: Planning and Conducting Meetings
Dear Leader:
This guide is to help you identify and think about the key ideas in Welcome to the World of 4-H
Segment 3: Planning and Conducting Meetings. Read this guide before viewing the video/DVD. There
are two parts to this guide. Part 1 is for you to use and keep. Part 2 is a response sheet to be returned to
your Extension unit office. In Part 1, note the key ideas as you watch the video.
Part 1: Video/DVD Home Study Guide
1. What is the purpose of the first meeting?
2. What are some of the questions you will need to answer before the first meeting?
3. What can you plan to help members get acquainted at the first meeting?
4. List some ways that parents can be involved.
5. List some goals that your club might consider.
6. List a general agenda for a 4-H club meeting.
Volunteers Are Valued Partners in Extension!
University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating
Revised August 1999
Adapted from Wood, M.L., and Hiller, J.H. (1991). Letters to New 4-H Leaders Video/Audio Home Study Guide. University of Idaho
Cooperative Extension Service, Moscow, ID.
Issued in furtherance of Cooperative Extension Work, Acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of
Agriculture, DENNIS R. CAMPION, Director, University of Illinois Extension. University of Illinois Extension provides equal
opportunities in programs and employment. The 4-H Name and Emblem are Protected Under 18 U.S.C. 707.
Letter 3: Planning and Conducting Meetings
Part 2 (mail back response sheet)
This is your opportunity to apply the ideas presented in the video/DVD. When completed, return Part 2 to
your mentor or Extension office. This provides the office with a record of your completion and lets
Extension know what help you may need.
1. What topics have you planned to discuss at the first meeting?
2. Based on the leaders' interests and what you know about your club members' interests, list some projects
in which your members may enroll.
3. List some of your goals for the club and describe one or two of the activities the club could plan to reach
these goals.
Note: After your program planning is completed, be sure to provide a copy of the program to your Extension
unit office.