SAMPLE OFFER LETTER FOR NON-EXTENDED TERM TRACK ACADEMIC
PROFESSIONAL APPOINTMENT
Offer letters may be personalized for the individual appointee. Italics in this template reflect
portions of the letter that will need individualized information. Do not delete information that is
not italicized. NOTE: Offer letters should not contain specific information about workload
(e.g., specific course titles, percentages of effort) as this may vary depending on changing
needs of department, college or university.
Date
Dear XXX:
It is my pleasure to offer you a (full-time, part-time) (benefited, non-benefited) appointment as an
Academic Professional (Lecturer, Research Scientist, Extension Educator, Post Doc) at the rank
of (assistant, associate, senior, Post Docs do not have a rank) in the (Department, Division,
School, Program) at the University of Wyoming. Your salary for this appointment is (salary
rate) per (annum, month, hour, period, other). The term of this appointment is (appointment
start date) to (appointment end date [no later than the end of the current fiscal year]). Please
note that although non-extended term track Academic Professional appointments may be
renewed annually, such reappointments at will and are contingent upon college or department
need, adequate funding for the position, and satisfactory job performance. No automatic
extension is implied as a consequence of this letter.
Responsibilities associated with this appointment include (specify here: e.g., teaching [insert
number] courses in [insert Academic Unit], research/creative activity, undergraduate and
graduate student advising, and service in accordance with the policy of the College and
University. If appropriate include additional expectations/instructional duties here, e.g.,
…include but are not limited to: lectures, grading, # of office hours per week [in accordance
with university and/or college expectations], online availability if course is delivered online,
etc.). Allocation of effort may be revised during the term of your employment. We can discuss
your job duties in further detail upon your acceptance of the position.
This offer is dependent upon the approval of the Vice President for Academic Affairs. All
appointments and reappointments of Academic Professionals are governed by University
Regulations, as may be amended from time to time, which can be found at http://www.uwyo.edu/
generalcounsel/current-uw-regulations-and-presidential-directives/ index.html, and the policies
set forth in University Regulations 5-1, Academic Personnel and 5-408, Guidelines for
Establishing
Academic
Professionals,
which
can
be
found
at
www.uwyo.edu/generalcounsel/Current-UW-Regulations-and-Presidential-Directives/
5academic-personnel.html. I encourage you to review these regulations.
You can find supplemental information for prospective academic personnel on the Office of
Academic Affairs website (www.uwyo.edu/acadaffairs/faculty-resources/). This site contains
Last updated: 5/25/2016
information critical to your employment. By following the link for prospective faculty you can
find information on employee benefits, background checks, and other topics of importance to
your future at UW.
If you agree to accept this offer and its conditions, please returned a signed copy of this offer
letter no later than XXX in order for this offer to remain in effect. Please call me at (307) 766XXXX if you need further clarification on any part of this offer.
Sincerely,
Department Head
xc: XXX
I hereby accept the above appointment and verify that I have reviewed University Regulations 51 and 5-408.
______________________________
Signature
_________________
Date
Last updated: 5/25/2016