4-H Leader’s Association Meeting
August 15, 2012
Meeting Minutes
Members in Attendance
Leslie Arcularius
Teresa Whitman
Hallie Nelson
Laurie Nelson
Virginia Prosenick
Erin Douglas
Lori Mayea
Kristy Reese
Deborah Marcus
John Marcus
Jamie Davis
Holly Vore
Debbie Kirkland
Julie Threet
Lois Miles
Junior Leaders
Amanda Arcularius
Alejandrea Villagomez
Brittnee Kezer
Bailey Threet
Anna Fledderjohann
Maudey Vore
Krysta Colahan
The minutes were reviewed and approved.
Report from Treasurer
Teresa Whitman presented the Treasurer’s report. The budget for next year was presented and approved with
no modifications. The new budget year starts on Sept. 1.
Reports from Committee
Scholarship Committee
Teresa Whitman reported that the committee met last night and awarded $6,200 in Jama Harms scholarships.
She will send out notifications by August 17, 2012. The Jama Harms Scholarship fund made $3,372.15 last
year and efforts are being made to increase income.
Sale Committee
Erin Douglas requested volunteers to help with the buyer thank you note collection tables. The hours will be
3:30 to 6:00 on Sunday evening. Leaders, Junior Leaders and parents would be welcome.
Fairgrounds
Jamie reported that there will be fire crews stationed at the fairgrounds until August 24 but clubs are still able to
do community service there. We will also be doing a 4H member grounds clean up Sunday morning of fair at
8:30. The extension office will supply gloves and bags.
4H Supporter Appreciation Breakfast
The breakfast will be located at the South Valley Bank parking lot this year. Big Sage Beef will be the host
club. The Search and Rescue kitchen will be there to prepare the food. Two members of each club are
requested to help serve the breakfast.
North Lake Appreciation Dinner
North Lake Appreciation Dinner is scheduled for August 25th, 6:30 pm, at the school in North Lake. The dinner
is in conjunction with the Friends of North Lake FFA.
Ribbon Committee
Hallie reported that the banners for the Grand Champion/Reserve Grand Champion winners have been ordered.
Sponsors for the banners are needed with the cost to sponsor a banner being $10. The banners cost $20 to
purchase. These banners will be hung above the pens of the Grand/Reserve Champion winners of market and
showmanship classes for beef, sheep, swine, goats, poultry and rabbits.
In addition, this year each class champion/reserve champion will get the champion/reserve ribbon.
Old Business
Horse Show
Laurie reported that the Horse Show was held the first weekend in August and was very successful. Hannah
Peterson, Amanda Arcularius, and Halie Pennington qualified for State Fair.
New Business
Record Books
Jamie explained the record book score card for this year. There will be no score number given. Instead, record
books will just be given a ribbon of appropriate color. Score cards will be folded over and within the record
books, not shared with the public as in the past.
Recognition Ceremony
Anna Fledderjohann is organizing the ceremony as a junior leader project. County medal applications are due,
and Teresa has ordered the county and junior leader medals.
Stan Walters Memorial Friends of 4-H Award
Nominations were accepted. Charlie Tracy was added to the list of individuals. Don Liddycoat and Ag and Auto
were nominated as businesses.
Stall Assignments
Stall assignments will be posted by Tuesday of Fair week, both online and in the barns.
Food Booth
The schedule for the food booth was in the newsletter. The contractor is asking for two adults (one being a
leader) and four kids.
Parade Float
Anna Fledderjohann and other junior leaders are designing and building the float this year. It will be on a big rig
trailer, and John Marcus will pull it in the parade. The float will be decorated with signs recognizing static
exhibits at the fair. Anna presented a supplies bill for $155.42, and the members approved $160.
Fair Volunteers
An iPad with a ShowWorks app will be used at the hog ring. There will be two new people, and they would like
at least two others to be present to learn the new system. They also request someone to take down the exhibit
building at 3:00 p.m. on Monday. Erin Douglas requested a couple more helpers in the sale barn to assist the
kids with thank you notes.
Premium Payouts
Premium money will be dispensed from 12:00-3:00 p.m. on both Sunday and Monday. This is a change from
previous years.
Grand Champion Awards
Jamie stated that we need two more $20 sponsors for grand champion sweatshirts. Colors will be burnt orange
and white, and navy blue and white. If 4-H members receive more than two sweatshirts, they can receive a $20
Bender’s gift certificate.
2012-13 Leaders
4-H leaders are needed for the Lego and Arts & Crafts projects.
Looking ahead to the 2012-13 4-H Year
Starting summer of 2013, Laurie will be full-time. Bry may retire next year, and Laurie will train the new office
coordinator, then move into the Livestock/Ag in the Classroom and be more proactive in assisting leaders.
Announcements/Programs
At the state level in the shooting sports project, eight members qualified and competed. EJ Albertson qualified
as an alternate for the Oregon state team and may go to nationals.
Amanda Arcularius and Anna Fledderjohann gave a presentation about their participation at Summer
Conference.
The next meeting will be January 16, 2013 at the Paisley Meeting Hall. We will have officer elections.