FINAL Lincoln County Master Gardeners Association Executive Board Meeting-OSU EXTENSION OFFICE April 14th,2014 Board Members Present: Mary Jane Bonelitz, Cathi Block, Emily Blume, Robyn Hansen, Claudette Schroeder, Jill Johnson, Liz Olsen, Sonja Lovas. Others Present: Dawn Henton, Donna Davis, Betty Orr, Pam McElroy. Call To Order The meeting was called to order at 9:30 a.m. by President Mary Jane Bonelitz. Approval of Minutes for Board Meeting 3-10-14 Corrections Financial Report Corrections CD #6728 1-14-14 minutes should read $10,018.93 2-10-14 & 3-10-14 minutes should read $10,022.52 The minutes were approved as corrected. Approval of the General Meeting Minutes 3-27-14. No corrections were identified. The minutes were approved as documented. Financial Reports For March 2014 CD 6728 $ 10,022.30 CD 8906 $ 10,002.52 Checking $ 9,709.50 Savings $ 10,051.69 Total $41,449.41 March financial reports were accepted as submitted. Mary Jane reported that she reviewed the actual bank statements and that Emily’s reporting is accurate. GOALS RETAIN MEMBERSHIP Passport: Deferred What Do We Get For Our Dues?: Deferred Computer/Tablet/Microscope Update-Mary Jane: Jeff was thanked again for his time and expertise with this project. All items are here. The keyboard needs to be synced to the tablet and a skin protector is needed. Mary Jane will obtain a skin protector and work on syncing the keyboard to the tablet. It was decided to set up the microscope in the office rather than keep it in a locked drawer so that it will be seen and used. . PROVIDE MENTORSHIP OPPORTUNITIES Seeding workshops-Claudette: Are going well except for a low turnout, they have started transplanting. Propagation Workshops-Cathi: Sessions will be set up June through August. Apprentice Coordinator Role at the Plant Sale-Cathi: Cathi, Mary Jane and Liz met to determine the Coordinators role description. A list of requirements and expectations was distributed. Other suggestions to add to the list were: to have a map of the different sections with who is in charge of each section written on it, have an orientation (overview of the sale) for all apprentices at the beginning of each shift after which apprentices will be escorted to their stations, and keep person in charge of each section informed of changes. There will be a pre-sale meeting on 5-22-14 at 10:00 a.m. . INCREASE EDUCATIONAL OPPORTUNITIES Activity update-Cathi: Nothing new to report, other than a green house round table might be added for January next year. Kathy B. has compiled an e-mail list of those who have attended round tables to notify participants of up coming round tables. Follow-up: Claudette to contact OCCC President about horticulture classes. ENHANCE PUBLICITY Flyer Distribution-Cathi: The distribution list continues to be updated as new locations are identified. How To Do Videos Online: Cathi & Sonja There are professionally done videos available online-U Tube etc. but, are not from this area. No Action Taken. Relationship With Local Media-Sonja The list of Master Gardener events made the Lincoln City Newsguard. SUPPORT & PROMOTE DEMO/SPONSORED GARDENS Tri fold Brochure-Mary Jane: Mark Dixon is trying to locate previous but, it will be out of date. He did offer his help in creating a new one. Cathi will contact Mark for brochure examples. Newport Arbor Update –Jill & Cathi: John White is on vacation the entire month of May. Cathi will meet with him at the end of this month. Composting Signs-Mary Jane, Cathi & Robyn: Yachats Community & Demonstration Garden declined to have signage. Robyn met with another handy man to obtain a second bid for the structure to hang the signs. He has not responded with the bid. Mary Jane distributed a breakdown budget sheet showing signage & installation bids & total costs depending on bids awarded. It was recommended by Russ Engle, Head of OCCC Maintenance, to replace the current plywood sheet being used to post signs with pressure treated plywood, rather than have a new structure built. Russ has given his permission for the signage project. It was requested by Liz that we obtain written permission from the OCCC President to approve the signage projects. Mary Jane volunteered to obtain the written permission. A motion was made by Cathi to approve up to $1,316.00 for compost signage at Newport and Lincoln City demonstration gardens. The motion passed unanimously. Donna volunteered her husband to complete the Lincoln City sign structure by replacing the old plywood. YBLH Signs: Mary Jane will contact D-Lake Signs about artwork for Lincoln City signage and inform Liz so duplicates can be made for both locations. OMGA MARCH MEETING-Sonja The focus was on the Mini College. The time was changed to be on a weekend based on survey results to allow more people to attend. If attending the hands on workshops, there is an additional cost for class materials. Classes are limited in size so will be first come, first serve registration. Post cards are available for advertising. The 2017 International Master Gardeners Conference that will be held in Portland needs volunteers and donations. It was requested that chapters donate $250.00 or donate items for the silent auction with an equivalent value of $250.00. Board members had questions about the Friday and Saturday schedule of events. Sonja will obtain schedule clarification. Mary Jane has completed the application to send a friend to Mini College. AUDIT REPORT FOLLOW-UP All identified concerns of the 2013 Audit Report have been satisfied Travel Policy-Sonja: The 2014 LCMGA Travel Expense Guidelines (Adopted from the OSU travel expenses) was reviewed. Mary Jane volunteered to retype the document to edit out information that does not apply to LCMGA. Insurance-Mary Jane: Riders have been sent to OCCC, the Presbyterian Church and in Yachats Demonstration/Community Gardens. DIGITAL MICROSCOPE Blank slides are needed. NOMINATING COMMITTEE FOR STATE AND COUNTY MASTER GARDENER AND BEHIND THE SCENES MASTER GARDENER OF THE OF THE YEAR. Pam, Anna Russo, Betty Orr and Melinda Robinson are the members. OCEANVIEW ADAPTIVE GARDEN & CONTRACTS-Pam & Liz Pam McElroy& Anita Albrecht. conducted the Flower Pot Extravaganza with 35 participants Pam would like to apply for the Karl Carlson Memorial Fund which is awarded at the Mini College, the grant is a maximum of $250.00. A motion was made by Cathi for Pam to submit the application. The motion passed unanimously. Contracts-Liz Communication is needed between Oceanview, the corporation and Pam about their vision before a contract can be written. SPRING GARDEN SALE UPDATE-Cathi, Jill Eighty pounds of potatoes have been purchased from Grandpa’s Feed Store with a savings of over $50.00. The tallying section needs more volunteers. The garage sale booth has lots of items. T-SHIRTS-Betty Orr & Mary Jane The pricing sheet was distributed & options discussed along with different designs. It was decided to have three different designs for the board to examine to replace the crab: octopus, sea otter & sea star Betty will work with Mark Dixon for mock-up designs that the Board will vote on electronically by 5-1-14. Colors: three to four that most people can wear such as teal, turquoise, lavender, and purple. Betty will also investigate volume discount prices with Custom Idea Screen Printing. Bottle Top Sprinkler Heads to sell at the T-Shirt Table during the plant sale Cathi will work with Kathi B. to order more bottle top sprinkler heads and IdentiPens. YBLH-SIGNAGE, SHED, COORDINATORS, GREENHOUSE UPDATE-Liz The greenhouse is in place at the school, the shed is at the light house. There is an OSU Master Gardener banner that is showing signs of wear. Liz requested that signage be added to YBLG. Mary Jane volunteered to research the cost of duplicating the signs at the Lincoln City Demonstration Garden. Along with Liz Olsen, Anita Albrecht will be coordinator & mentor assisted by Judie Rickus at YBLH. Ginger Hodges will be the greenhouse coordinator and will be setting up the watering schedule. OTHER BUSINESS PH STRIPS & SOIL TESTING IN THE OFFICE-Liz There was an article in the newspaper advertising soil sample testing being available at the Extension Office. No requests so far. Soil testing is actually not available to be done in the office because of the amount of time it takes for the test. If requests come in, accept the sample & explain to the customer we can only do Ph testing and will get the results back to them. Liz will research costs for strips, paper cups, distilled water, and other necessary supplies to have in the office and plant sale. MICHELLE OSTERHOUDT Michelle has accepted a new position with 4H and STEAM Program. Kathy B’s. job duties will be changing plus, she will be training a new person which means her time will be limited with the Master Gardener Program at this time. CLAUDETTE Carl & Cora Lee Palmer would like to donate two Earth Machine Barrels they have designed and created to the plant sale raffle. It was decided that further investigation is needed before a decision can be made. Meeting adjourned at 12:10 p.m. by Mary Jane NEXT BOARD MEETING May 12TH 9:30 a.m. to 12:00 p.m. OSU EXTENSION OFFICE Submitted by Robyn Hansen, LCMGA Secretary