FINAL
Lincoln County Master Gardeners Association
Executive Board Meeting-OSU EXTENSION OFFICE
April 14th,2014
Board Members Present:
Mary Jane Bonelitz, Cathi Block, Emily Blume, Robyn Hansen, Claudette Schroeder, Jill Johnson,
Liz Olsen, Sonja Lovas.
Others Present:
Dawn Henton, Donna Davis, Betty Orr, Pam McElroy.
Call To Order
The meeting was called to order at 9:30 a.m. by President Mary Jane Bonelitz.
Approval of Minutes for Board Meeting 3-10-14
Corrections
Financial Report Corrections CD #6728
1-14-14 minutes should read $10,018.93
2-10-14 & 3-10-14 minutes should read $10,022.52
The minutes were approved as corrected.
Approval of the General Meeting Minutes 3-27-14.
No corrections were identified. The minutes were approved as documented.
Financial Reports For March 2014
CD 6728
$ 10,022.30
CD 8906
$ 10,002.52
Checking
$ 9,709.50
Savings
$ 10,051.69
Total
$41,449.41
March financial reports were accepted as submitted.
Mary Jane reported that she reviewed the actual bank statements and that Emily’s reporting is
accurate.
GOALS
RETAIN MEMBERSHIP
Passport: Deferred
What Do We Get For Our Dues?: Deferred
Computer/Tablet/Microscope Update-Mary Jane:
Jeff was thanked again for his time and expertise with this project. All items are here. The
keyboard needs to be synced to the tablet and a skin protector is needed. Mary Jane will obtain a
skin protector and work on syncing the keyboard to the tablet. It was decided to set up the
microscope in the office rather than keep it in a locked drawer so that it will be seen and used.
.
PROVIDE MENTORSHIP OPPORTUNITIES
Seeding workshops-Claudette:
Are going well except for a low turnout, they have started transplanting.
Propagation Workshops-Cathi:
Sessions will be set up June through August.
Apprentice Coordinator Role at the Plant Sale-Cathi:
Cathi, Mary Jane and Liz met to determine the Coordinators role description. A list of
requirements and expectations was distributed. Other suggestions to add to the list were:
to have a map of the different sections with who is in charge of each section written on it,
have an orientation (overview of the sale) for all apprentices at the beginning of each shift
after which apprentices will be escorted to their stations, and keep person in charge of each
section informed of changes. There will be a pre-sale meeting on 5-22-14 at 10:00 a.m.
.
INCREASE EDUCATIONAL OPPORTUNITIES
Activity update-Cathi:
Nothing new to report, other than a green house round table might be added for January next year.
Kathy B. has compiled an e-mail list of those who have attended round tables to notify participants
of up coming round tables.
Follow-up: Claudette to contact OCCC President about horticulture classes.
ENHANCE PUBLICITY
Flyer Distribution-Cathi:
The distribution list continues to be updated as new locations are identified.
How To Do Videos Online: Cathi & Sonja
There are professionally done videos available online-U Tube etc. but, are not from this
area. No Action Taken.
Relationship With Local Media-Sonja
The list of Master Gardener events made the Lincoln City Newsguard.
SUPPORT & PROMOTE DEMO/SPONSORED GARDENS
Tri fold Brochure-Mary Jane: Mark Dixon is trying to locate previous but, it will be out of
date. He did offer his help in creating a new one. Cathi will contact Mark for brochure
examples.
Newport Arbor Update –Jill & Cathi:
John White is on vacation the entire month of May. Cathi will meet with him at the end of
this month.
Composting Signs-Mary Jane, Cathi & Robyn:
Yachats Community & Demonstration Garden declined to have signage. Robyn met with
another handy man to obtain a second bid for the structure to hang the signs. He has not
responded with the bid. Mary Jane distributed a breakdown budget sheet showing signage
& installation bids & total costs depending on bids awarded. It was recommended by Russ
Engle, Head of OCCC Maintenance, to replace the current plywood sheet being used to
post signs with pressure treated plywood, rather than have a new structure built. Russ has
given his permission for the signage project. It was requested by Liz that we obtain written
permission from the OCCC President to approve the signage projects. Mary Jane
volunteered to obtain the written permission. A motion was made by Cathi to
approve up to $1,316.00 for compost signage at Newport and Lincoln City
demonstration gardens. The motion passed unanimously. Donna volunteered her
husband to complete the Lincoln City sign structure by replacing the old plywood.
YBLH Signs: Mary Jane will contact D-Lake Signs about artwork for Lincoln City
signage and inform Liz so duplicates can be made for both locations.
OMGA MARCH MEETING-Sonja
The focus was on the Mini College. The time was changed to be on a weekend based on
survey results to allow more people to attend. If attending the hands on workshops, there is
an additional cost for class materials. Classes are limited in size so will be first come, first
serve registration. Post cards are available for advertising. The 2017 International Master
Gardeners Conference that will be held in Portland needs volunteers and donations. It was
requested that chapters donate $250.00 or donate items for the silent auction with an
equivalent value of $250.00. Board members had questions about the Friday and Saturday
schedule of events. Sonja will obtain schedule clarification. Mary Jane has completed
the application to send a friend to Mini College.
AUDIT REPORT FOLLOW-UP
All identified concerns of the 2013 Audit Report have been satisfied
Travel Policy-Sonja:
The 2014 LCMGA Travel Expense Guidelines (Adopted from the OSU travel expenses)
was reviewed. Mary Jane volunteered to retype the document to edit out information
that does not apply to LCMGA.
Insurance-Mary Jane:
Riders have been sent to OCCC, the Presbyterian Church and in Yachats
Demonstration/Community Gardens.
DIGITAL MICROSCOPE
Blank slides are needed.
NOMINATING COMMITTEE FOR STATE AND COUNTY MASTER GARDENER
AND BEHIND THE SCENES MASTER GARDENER OF THE OF THE YEAR.
Pam, Anna Russo, Betty Orr and Melinda Robinson are the members.
OCEANVIEW ADAPTIVE GARDEN & CONTRACTS-Pam & Liz
Pam McElroy& Anita Albrecht. conducted the Flower Pot Extravaganza with 35
participants
Pam would like to apply for the Karl Carlson Memorial Fund which is awarded at the
Mini College, the grant is a maximum of $250.00. A motion was made by Cathi for
Pam to submit the application. The motion passed unanimously.
Contracts-Liz
Communication is needed between Oceanview, the corporation and Pam about their vision
before a contract can be written.
SPRING GARDEN SALE UPDATE-Cathi, Jill
Eighty pounds of potatoes have been purchased from Grandpa’s Feed Store with a savings
of over $50.00. The tallying section needs more volunteers. The garage sale booth has lots
of items.
T-SHIRTS-Betty Orr & Mary Jane
The pricing sheet was distributed & options discussed along with different designs. It was
decided to have three different designs for the board to examine to replace the crab:
octopus, sea otter & sea star Betty will work with Mark Dixon for mock-up designs that
the Board will vote on electronically by 5-1-14. Colors: three to four that most people
can wear such as teal, turquoise, lavender, and purple. Betty will also investigate volume
discount prices with Custom Idea Screen Printing.
Bottle Top Sprinkler Heads to sell at the T-Shirt Table during the plant sale
Cathi will work with Kathi B. to order more bottle top sprinkler heads and IdentiPens.
YBLH-SIGNAGE, SHED, COORDINATORS, GREENHOUSE UPDATE-Liz
The greenhouse is in place at the school, the shed is at the light house. There is an OSU
Master Gardener banner that is showing signs of wear. Liz requested that signage be added
to YBLG. Mary Jane volunteered to research the cost of duplicating the signs at the
Lincoln City Demonstration Garden. Along with Liz Olsen, Anita Albrecht will be
coordinator & mentor assisted by Judie Rickus at YBLH. Ginger Hodges will be the
greenhouse coordinator and will be setting up the watering schedule.
OTHER BUSINESS
PH STRIPS & SOIL TESTING IN THE OFFICE-Liz
There was an article in the newspaper advertising soil sample testing being available at the
Extension Office. No requests so far. Soil testing is actually not available to be done in the
office because of the amount of time it takes for the test. If requests come in, accept the
sample & explain to the customer we can only do Ph testing and will get the results back to
them. Liz will research costs for strips, paper cups, distilled water, and other
necessary supplies to have in the office and plant sale.
MICHELLE OSTERHOUDT
Michelle has accepted a new position with 4H and STEAM Program. Kathy B’s. job duties
will be changing plus, she will be training a new person which means her time will be
limited with the Master Gardener Program at this time.
CLAUDETTE
Carl & Cora Lee Palmer would like to donate two Earth Machine Barrels they have
designed and created to the plant sale raffle. It was decided that further investigation is
needed before a decision can be made.
Meeting adjourned at 12:10 p.m. by Mary Jane
NEXT BOARD MEETING May 12TH 9:30 a.m. to 12:00 p.m.
OSU EXTENSION OFFICE
Submitted by Robyn Hansen, LCMGA Secretary