FINAL
Lincoln County Master Gardeners Association
Executive Board Meeting-OSU EXTENSION OFFICE
May 12th, 2014
Board Members Present:
Mary Jane Bonelitz, Cathi Block, Emily Blume, Robyn Hansen, Claudette Schroeder, Jill Johnson,
Liz Olsen, Sonja Lovas.
Others Present:
Dawn Henton, Donna Davis, Betty Orr, Pam McElroy, Margy Barss.
Call To Order
The meeting was called to order at 9:30 a.m. by President Mary Jane Bonelitz.
JOHN WILSON
It was announced that John passed away unexpectedly. A moment of silence was
taken to reflect on memories of him. A card signed by all Board members and
attending members will be sent to his wife. The Board approved $100.00 to purchase
a memorial brick in his name to be placed at OCCC.
Approval of Minutes for Board Meeting 4-14-14
No corrections were identified. The minutes were approved as documented.
Financial Reports For April 2014
CD 6728
$ 10,027.23
CD 8906
$ 10,002.52
Checking
$ 7,313.56
Savings
$ 10,052.34
Total
$37,395.65
April financial reports were accepted as submitted.
Mary Jane reported that she reviewed the actual bank statements and that Emily’s reporting is
accurate. Mary Jane also requested that Emily itemize equipment expenditures.
GOALS
RETAIN MEMBERSHIP
Passport: Deferred
What Do We Get For Our Dues?
The board and attending members brainstormed the following list:
Orange Nursery Discount Card that very few nurseries honor, great potlucks, access to the LCMGA
library, continuing horticultural education, pre-sale at the plant sale on Friday for those who worked
that day, camaradie, connection to OSU, having the Coastal Currents mailed if requested, affiliation
with OMGA, prestige, Veteran’s badge with additional title bars (if applicable) attached, support of
local projects, support for demonstration gardens, united vision for all Master Gardeners in the
county, educating the community through the Help Desk, Farmer’s Markets and Round Tables,
Send a Friend Scholarship, altruistic
To be continued at the next meeting.
Help Desk Supplies Update-Mary Jane:
The skin for the tablet has been obtained and installed.
PROVIDE MENTORSHIP OPPORTUNITIES
Seeding workshops-Claudette:
Are going well except for a low turnout, they are still transplanting. They have lots of plants. The
workshops are over for the season.
Apprentice Coordinator at the Plant Sale-Mary Jane:
Everything is set to go. Details will be discussed at the pre-plant sale.
INCREASE EDUCATIONAL OPPORTUNITIES
Activity update-Cathi:
Nothing new to report, other than they obtained the highest number of responses for other round
table topics and greenhouses were the most popular. Betty complimented Mary Jane and Jill for
their container gardening presentation.
Horticultural classes at OCCC: Deferred until the new President is oriented.
Mini College Send a Friend-Mary Jane:
There will be an article in the next Coastal Currents promoting it.
Celtic Festival-Liz:
There were only two volunteers & Liz informed the festival coordinator that we would not be able
to participate. The Festival Coordinator still wanted our presence so there will be a static display
instead.
Siletz Health Fair-Liz:
Master Gardeners will participate again this year. The Tribe has been very generous with their
grants to Extension and YBLG. We will have MG chapter display, Healthy Gardening Tips, Safety
in Edible Gardens, Pesticide Safety and other handouts ie plant sale and mini college flyers.
ENHANCE PUBLICITY
Publicity Update-Sonja:
PSA’s have been sent out to radio stations, garden clubs and newspapers. Sonja received
only one e-mail response that was an auto response. She will send out a plant sale
reminder. For the News Guard video; it would have to be redone for the plant sale. We
need to know what information Jeremy Ruark needs in order for him to redo it. The News
Times and News Guard will be invited to the Plant Sale to take pictures. Mary Jane will
contact Jeremy Ruark for what information he needs to redo the video.
Plant Expo-Pam:
The Expo will be scaled down from past years-fewer vendors, admission by donation rather
than an entrance fee. The date is June 14th, 9:00 to 4:00. LCMGA volunteers will be
needed.
Marion County Plant Sale Book Mark-Mary Jane:
The colorful, eye-catching bookmark was passed around. It was discussed that LCMGA
may want to pursue this in the future.
SUPPORT & PROMOTE DEMO/SPONSORED GARDENS
Vinyl Banners-Mary Jane via electronic vote:
On 4-19-14 Mary Jane made a motion by e-mail that LCMGA purchase two vinyl
banners from DeLake Signs for $79.00 each. One would say “Lincoln County Master
Gardener Association”. The second would say “Lincoln County Master Gardener
Association” at the top and “SPRING PLANT SALE” in large letters across the main
portion. Mary Jane also moved that no date be on the signs so they may be used year
after year.
The motions passed with a majority electronic vote. Affirmative votes were from
Mary Jane Bonelitz, Robyn Hansen, Cathi Block, Sonja Lovas and Jill Johnson.
Tri fold Brochure-Cathi & Jill:
No new information to share. They have not had any contact from the Dixon’s. The
project will need to start from scratch to create a new brochure. Mary Jane will join the
team and contact Mark as she has frequent e-mail contact with him. Mary Jane will
also contact Jeff Olsen in regard to distributing the skills checklist data to find out if
there is anyone with graphics experience.
Newport Arbor Update –Jill & Cathi:
John White Construction has started work on the arbor.
Composting Signs-Mary Jane, & Robyn:
The hard and flash drives have crashed at DeLake Signs. There reportedly are no back up
or recovery discs etc. Two of the four signs were completed before the crash. Mary Jane
will decide whether to continue with DeLake Signs or start over with Newport Signs.
OCEANVIEW ADAPTIVE GARDEN
The Karl Carlson Grant application has been completed and requires Mary Jane’s
signature. Discussion regarding contracts is deferred until further information is available
regarding the mission and buy in from the corporation who owns Oceanlake..
SPRING GARDEN SALE UPDATE-Cathi, Jill, Jackie:
Bob Deming who has previously supplied boxes has lost his contact source for them. It
will be announced in e-mails for volunteers to bring boxes & what kind. More lavender
tags for the herb section may be needed. Cathi will contact Anna to find out if she has
enough. There will be a pre plant sale meeting on 6-22-14 at the Extension Office from
10:00 to Noon for all lead people and other members who would like to attend. Emily
will be obtaining the cash boxes for the Spring Garden Sale. All sales prior to May
31st will be cash in the exact amount or check.
T-SHIRTS-Betty Orr:
On 4-30-14 Mary Jane Bonelitz made a motion via e-mail based on an electronic vote
for design choice-Octo Guy or Sally Sea Otter and three colors that: “Betty Orr
proceed with the creation of a new t-shirt design with the sizes purchased based on the
original purchase of the “Crabby” t-shirt. The design will be further developed by
the artist that works with the t-shirt shop. The motion passed with six electronically
voting members of the board, with one member not voting.
The winning design by majority electronic vote was Octo Guy and the color choices of
gray, light green and lavender. One hundred shirts from sizes small to 4X have been
ordered. Betty was thanked for her time and hard work. It was decided to retail the shirts
at $15.00 each based on taking an average of the total cost of the shirts-different sizes had
different costs. They will be available to volunteers on Friday 5-30-14 for purchase by
check.
TRAVEL EXPENSE POLICY-Mary Jane & Sonja:
The retyped policy was reviewed; there were no additional comments.
OTHER BUSINESS
BULB SALE
Betty Bahn, Dawn Henton & Anita Allbrecht have ordered the bulbs. They cannot be sold
at the Farmers Markets. They may be able to be sold at the Bonne Sante Health Fair which
is sponsored and held at the 60+ Senior Center. The date is 9-20-14 and is a Newport
Farmer’s Market day. Flyers will be handed out there.
CLAUDETTE
Claudette thanked everyone for their cards and prayers when she had eye surgery.
Meeting adjourned at 11:33 a.m. by Mary Jane
NEXT BOARD MEETING : June 9TH, 2014 9:30 a.m. to 12:00 p.m.
OSU EXTENSION OFFICE
Submitted by Robyn Hansen, LCMGA Secretary