Citizens’ Oversight Committee
Minutes
April 10, 2007, 4:00 p.m.
SS A&B, Kentfield Campus
Approved
Committee Members Present:
Richard Biegel
Joan Capurro
Roberta Michels
Ted Bright
Julie Grantz
Perry Newman
Committee Members Absent:
Dr. William Levinson, Chair
Ross Millerick, Co-Chair
R.J. de Recat
Others in Attendance:
Al Harrison
Melinda Molloy
Anita Martinez
Nancy McCarthy (4:37 p.m.)
Bill Scott
Klif Knoles (4:10 p.m.)
Dr. Lawrence Witter
Elizabeth Greenberg
Dr. Frances White
Rich Graziano
Yulian Ligioso
V-Anne Chernock
Nanda Schorske
1. Open Meeting
Following a roll call, Perry Newman declared the meeting open at 4:04 p.m. At the start of the
meeting a quorum had not been established and a vote was not taken to approve the agenda.
2. Membership
Dr. White welcomed committee members and thanked Perry Newman for chairing the meeting. She
reminded the committee that several committee members are up for reappointment. The Board of
Trustees would be announcing the new appointments at the Board meeting on April 17, 2007.
3. Comments from the Audience on Items not on the Agenda
None.
4. Minutes
M/s (Knoles/Bright) to approve the minutes of the January 30, 2007 meeting. The motion passed
unanimously.
5. Quarterly Report
Mr. Rich Graziano of Swinerton Consulting & Management reviewed the Quarterly Report, through
December 31, 2006. This report will be available on the website, along with a program summary and
project budgets.
Mr. Graziano invited the committee to reference the project summary on pages 7-18 of the quarterly
report. He noted that this information is a condensed and simplified version of what the charts on the
pages following contain.
A handout was passed around on the highlights of the Quarter ending March 31, 2007, as the full
report had not been approved by the Board of Trustees. Mr. Graziano reported that the P.E. Complex
is currently in advanced document phase.
6. Auditors Report
Al Harrison, Vice President of College Operations, introduced Jeff Jenson, Vice President of PerrySmith Accountants, LLP. Mr. Jenson reported on the independent audit on applying agreed-upon
procedures that Perry-Smith Accountants, LLP was contracted to perform.
During this audit accountants at Perry-Smith Accountants, LLP selected a sample representative of
the 169 warrants issued From July 1, 2006 – December 31, 2006 to check for mathematical accuracy
and proper representation of Bond expenditures. Mr. Jenson reported that his firm has concluded
that the representative sample of 50 expenditures accurately represented a valid Bond expenditure;
expenses were properly charged in the location indicated; expenses were properly coded; and were
determined to represent constructing, rehabilitation, or replacement of school facilities. They also
determined that the expenditures were mathematically accurate.
7. Annual Report
V-Anne Chernock, Director of Modernization presented the Citizen’s Oversight Committee Report to
the Board of Trustees, to the committee. She informed the committee of the steps for approval of
this document: first the Citizen’s Oversight Committee must approve the document; next, it will be
presented and subsequently approved by the Board of Trustees; once it receives Board of Trustee
approval the report will become a public document.
The committee members expressed that they were very pleased with the format of the report, noting
that it was very easy to read and did not contain hard-to-read charts. Some members expressed
concern as to whether or not utilities were involved in the bond. Director Chernock informed the
committee that items such as boilers and other similar upgrades were included in the Measure C
funds.
M/S (Beigle/Michels) to approve the Citizen’s Oversight Committee Report to the Board of Trustees.
The motion passed unanimously.
8. Bond Spending Plan
V-Anne Chernock, Director of Modernization presented the Revised Bond Spending plan, approved
by the Board of Trustees on February 13, 2007. She informed the committee that the Board of
Trustees had given a directive that all buildings must be LEED Certified and that the Modernization
team is planning for at least Silver Certification on all buildings. The Board of Trustees gave a
second directive and that is to use photovolatics to cover 50% of the energy costs of the P.E.
Complex.
9. Review
V-Anne Chernock, Director of Modernization, gave a review of progress made since College of
Marin began its modernization program. She passed out a budget summary for the Bond. She noted
that 5 of the infrastructure projects have been completed and are notated in grey.
10. Next Meeting Agenda & Date (4:00 p.m., Tuesday, October, 2, 2007)
a. Attendance
b. Review quarterly reports 1/1/07-3/31/07 & 4/1/07-6/30/07 – Rich Graziano
c. General Policy on Bond Investment – What is the Treasurer doing with the money?
10. Adjourn 5:12 p.m.
6129360724.10.2007
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