Division Election/Appointment Process
Last updated: Oct 29, 2015
Approved by IIE TVPs: October 12, 2012
Background on Elections
 Many of IIE’s divisions annually elect their board of directors, while others appoint new members to the
board of directors.
o The positions and their terms for each division are defined in their by-laws
 The purpose of this document is to define the election and appointment process and procedures. These
policies and procedures must be followed by all divisions each year for all offices held.
Process for Division Officer Elections/Appointments
Each division has a specific time frame for officer elections/appointments. Terms either start April 1 or June 1
each year. The IIE staff contact for administering this process is Elaine Schwartz, eschwartz@iienet.org.
Task
Organize nominating
committee
Call for nominations
Generate list of
potential candidates (if
not holding a call for
nominations)
Candidate selection
Description
Past-president
typically chairs and
forms the nominating
committee (although
another board
member may be
designated to perform
this task).
Nominating
committee chair gives
to Elaine to publicize
and begins individual
solicitation of
candidates
Alternately, pastpresident can
generate a list of
potential candidates
and solicit them to
complete nomination
form
Nominating
committee reviews
nominations and
determines slate of
candidates
Time needed
Applies to:
4 weeks to form
Elected/appointed
committee and review
the standard
nomination form and
standard call for
nominations, included
in this packet.
2 weeks from time
Elaine receives it to
email broadcast date.
Open for 4 weeks
from email broadcast.
Elected/appointed
2 weeks
Elected/appointed
2 weeks
Elected/appointed
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Board votes
Provide names to
Elaine to prepare
ballot
Election opens
Election closes
Candidates notified
Board notified of
results
Division members
notified of results
Elections complete
Board votes to accept
or reject the
nominating
committee’s
selection(s)
Elaine prepares
electronic ballot,
prepares email
notification for
members
Election notice sent, 1
week later a reminder
is sent
Elaine validates
election results and
notifies nominating
committee chair and
president
President notifies
candidates. Contact
those elected first,
then those not elected
in case any elected
decline to serve. If
someone declines, the
candidate receiving
the next highest
number of votes (in
the case of elections)
is selected.
President notifies the
board once all
candidates have been
notified.
President notifies
Elaine that all
candidates have been
notified and prepares
an announcement to
send to Elaine to send
to members.
1 month before term
start
1 week
Appointed
2 weeks to schedule
and prepare
Elected
Election is open for 2
weeks
Elected
1 week (At most. This
is usually done within
1 day of election
close.)
Elected
1 week to actually
connect with the
candidates
Elected/appointed
1 day
Elected/appointed
2 weeks from time
Elaine receives the
announcement from
the President
Elected/appointed
Elected:
20 weeks total time
Appointed:
16 weeks total time
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Rules for Division Officer Elections
Divisions may have specific rules for their own elections that are specified in their by-laws. However, the
following rules apply to all divisions:
1. For elections of all open officer positions, including President-elect, there must be multiple candidates for
each officer position. For elections of open director positions, there must be more candidates than open
director positions. For example, if there are three open (non-officer) director positions, there must be at
least four candidates for director.
2. Candidates for President-elect must have served as a board member in the past 5 years.
3. Candidates can only run for office in one society/division at a time and can only serve on one
society/division board at a time.
4. The standard nomination form must be used by all divisions.
Refer to division by-laws for additional information and guidelines. It is important to ensure that the current
practice of the division aligns with the Division Election/Appointment Process as well as the division’s by-laws. If
not, the election/appointment process should be altered to match the by-laws and process described herein, or
the division should modify the by-laws so that the by-laws then align with the desired practice.
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Standard Call for Nominations
*Note to division leaders: underlined areas must be filled in to reflect your division information.
Call for Nominations for the (name of division) Board of Directors
Nomination Deadline: (date)
(Name of division) continues to grow and has many new initiatives underway to further improve the way we
serve our members and add value for their professional careers. Therefore, we are looking for motivated,
enthusiastic volunteers to continue our significant progress of the past few years. Take advantage of this
excellent opportunity to serve your (division) in a significant way. If not you, then perhaps someone you know is
qualified to take a leadership position on the (name of division) Board.
Participating in a leadership role for the (division) is a challenging, yet at the same time, very rewarding
experience. You'll have the opportunity to work with a strong Board consisting of industrial engineers from
business and academia in shaping new directions for (name of division). Please, take a few minutes to consider
submitting your name or that of a colleague.
We are filling (number) director positions (who will serve a (define term) year term). Please see the (name of
division) Bylaws for the duties of each position. (Note: please state what positions are open: Secretary, Presidentelect, general Board Member, etc.)
Terms will begin on (choose 1: April 1 or June 1). Board members are expected to attend the IIE Annual
conference and to participate in the Town Hall meeting held during this conference. Board members are
expected to be an active participant in monthly board conference calls and to participate in various initiatives,
some of which are led by committees working in partnership with the full Board.
All nominees must be current, regular members of (name of division). Students are not eligible.
To submit a nomination, complete the nomination form and send to Elaine Schwartz (eschwartz@iienet.org) by
(date).
Contact (nominating committee chair name), Nominating Committee chair, if you have questions about the
positions and responsibilities. Please consider giving back to your (division).
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Standard Board Nomination Form
*Note to division leaders: underlined areas must be filled in to reflect your division information.
Thank you for your interest in running for the (name of division) Board of Directors.
Expectations of Board Members
Board members are expected to attend the IIE Annual Conference and to participate in the Town Hall meeting
held during this conference.
Board members are expected to be an active participant in monthly board conference calls and to participate in
various committees. Please see the (name of division) Bylaws for the duties of each position. All nominees must
be current, regular members of (name of division). Students are not eligible.
Please complete this form and e-mail it to (nominating committee chair) by (date) when finished.
Candidate Information
Name:
Employer:
Job Title:
Business Address:
City, State ZIP:
Phone:
E-mail:
-------------------------------------------------------------------------------Personal Profile for Consideration by the Nominating Committee
Board Position you are seeking: Director | President-elect
Professional Experience (List in order of company name, position, and employment dates beginning with most
recent.)
Education (List in order of school name, degree, and date of graduation beginning with bachelors degree.)
IIE / (name of division) Member since:
IIE Activity (List in order of leadership position, dates of service; then committee positions and dates of service
beginning with the most recent.)
Other Professional Society Activity (List in order of name of association, dates of membership; then leadership
and committee position, and dates of service.)
-------------------------------------------------------------------------------Objectives (If elected -- 50 words max.)
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