LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
INJURY & ILLNESS PREVENTION PROGRAM
CONTENTS







Purpose
Safety Policy, Programs, & Procedures
Communication of Safety Issues
Safety Training
Enforcement of Safe Work Practices
Hazard Recognition & Control
Injury Reporting & Investigation






Record Keeping
Division of Responsibilities
Appendix A: Board Safety Policy
Appendix B: Safety Training Log
Appendix C: Safety Action Log
Appendix D: Supervisor Injury Report
PURPOSE
The purpose of this program is to establish a system for ensuring a safe and healthful campus
environment in accordance with State regulation 8 CCR §3203.
SAFETY POLICY, PROGRAMS, AND PROCEDURES
On (in adoption process), the Governing Board of the Long Beach Community College District
adopted a formal Injury and Illness Prevention Program policy, which is included in Appendix
A. In order to fulfill the intent of the Board policy and comply with State occupational health
and safety regulations, the District Risk Services office maintains a system of health and safety
programs and procedures, which are described below.
Health & Safety Programs Manual
Health and safety programs identify hazards, establish procedural requirements, and assign
responsibilities for the purpose of minimizing the risk of injury to students, employees, and
other members of the campus community. The Risk Services office, in consultation with
campus management and staff, is responsible for developing these programs and maintaining
copies in the campus business offices and the Risk Services office. Supervisors are responsible
for being aware of and implementing the programs relevant to the operations they oversee,
with technical assistance provided by the Risk Services office. Risk Services is responsible for
notifying supervisors of changes to programs via the Long Beach Community College District
Manager’s Association (LBCCDMA) email list.
06/30/12
1
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
Safety Manuals
The Risk Services office maintains a safety manual covering the primary work environments
within the District. This manual consists of various Safe Work Practices (SWPs), which are
written documents that establish specific procedures that employees must follow in order to
minimize the potential for injury.
Supervisors are responsible for developing, communicating, and enforcing SWPs as necessary
in order to implement the provisions of the health and safety programs and ensure a safe
work environment. The manuals maintained by Risk Services are intended to assist
supervisors in fulfilling this responsibility by providing SWPs on general topics, however
supervisors may need to supplement the manuals with procedures specific to a given work
area. Supervisors are responsible for maintaining an updated copy of the appropriate safety
manual for review by affected employees. Copies of the manuals are maintained by Risk
Services and hard copies are provided by the Risk Services office upon request. In addition,
Risk Services is responsible for notifying supervisors of changes to the manuals via the
LBCCDMA email list.
Employees are responsible for complying with the provisions of the SWPs as contained in the
safety manual and as communicated by their supervisor.
Risk Services Programs & Procedures Manual
The Risk Services office maintains additional programs and procedures specific to Risk Services
operations that are designed to reduce workplace hazards and ensure District compliance with
Federal, State, and local regulations.
COMMUNICATION OF SAFETY ISSUES
District to Employees
The District communicates information regarding safety issues to employees through:
1)
2)
3)
4)
5)
supervisor instructions, both oral and written;
safety training sessions;
safety bulletins developed and posted by the Risk Services office;
various written communications; and
Various safety committee activities.
Employees to the District
Employees may communicate their concerns regarding safety issues to the District by:
1) informing their supervisor;
2) contacting the Risk Services office;
06/30/12
2
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
3) contacting a member of the campus safety committee; or
4) leaving an anonymous note in the campus safety suggestion box.
SAFETY TRAINING
General
All District employees are required to receive safety training that addresses the hazards they
are exposed to in the workplace and the safe work practices they are required to follow.
Employees must be trained in the hazards of a work operation before being allowed to
participate in the operation. Training must also be provided as specified in the health & safety
programs discussed above, whenever a new hazard is introduced or discovered, and at an
interval appropriate to ensure that safe work practices are followed.
Supervisors are responsible for ensuring that employees are appropriately trained and must be
trained in the same subjects as employees under their immediate direction and control. The
Risk Services office supports supervisors in fulfilling this responsibility by sponsoring periodic
training sessions to address various safety issues.
A sample safety training log is included in Appendix B.
Training on the Injury & Illness Prevention Plan
All employees must be trained in the provisions of this program at the start of employment
with the District and once a year thereafter. At a minimum, the training shall include:




the District health & safety programs and enforcement of safe work practices;
how to report and receive information regarding safety concerns, including how to
contact the Risk Services office, campus safety committee, and the location of the
campus safety suggestion box;
rights protected by law (i.e., right to report safety concerns without reprisal and right to
notify Cal-OSHA about safety hazards); and
how to report workplace injuries.
ENFORCEMENT OF SAFE WORK PRACTICES
Supervisors are responsible for ensuring that employees comply with the provisions of the safe
work practices contained in the safety manual. At a minimum, supervisors must enforce these
procedures by:
1) taking appropriate progressive disciplinary actions against employees who do not
comply with safe work practices in accordance with current District disciplinary
procedures; and
2) including compliance with safe work practices as a factor in employee performance
appraisals.
06/30/12
3
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
HAZARD RECOGNITION & CONTROL
General
The District proactively identifies and corrects workplace hazards through the efforts of
supervisors, the Risk Services office, and campus safety committees. Hazardous conditions
must be corrected in a timely manner appropriate to their severity. When imminent hazards
exist, employees must be removed from exposure until the condition has been corrected.
Supervisor Activities
Each supervisor must ensure that safety inspections of all work areas under their control are
performed and that hazardous conditions are corrected:
1) whenever a new hazard is introduced or discovered;
2) at an interval appropriate to ensure that safe work conditions are maintained; and
3) on at least an annual basis.
Supervisors must also address employee safety concerns as they are raised. Inspections and
employee safety concerns may be documented. A sample safety action log incorporating
documentation is included in Appendix C. This form should also be used to document the
resolution of employee safety concerns.
Risk Services Activities
The Risk Services office identifies and corrects workplace hazards by:
1) responding to employee and supervisor service requests;
2) developing and implementing health and safety programs; and
3) conducting periodic inspections of selected work areas.
In addition, the Risk Services office provides resources to assist supervisors in completing
periodic safety inspections (e.g., checklists, inspection forms, technical support). Hazard
recognition and control activities performed by the Risk Services office may be documented.
Campus Safety Committee Activities
The campus safety committees identify and correct workplace hazards by:
1) responding to employee safety concerns as expressed to any committee member;
2) maintaining and soliciting a hazard reporting mechanism which includes, at a minimum,
an anonymous safety suggestion box that is checked on a monthly interval; and
3) various other activities as determined by the committee (e.g., inspections and training).
06/30/12
4
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
In fulfilling the above obligations, safety committees must:
1) be comprised of members from the classified, academic, and management or
supervisory job classifications, and the student body;
2) meet at least once each academic session (i.e., spring, summer, and fall);
3) address safety issues brought before the committee or refer them to an appropriate
party (i.e., supervisor or Risk Services office);
4) prepare and retain for one year a record of issues discussed (i.e., minutes); and
5) make committee records available to employees upon request.
INJURY REPORTING & INVESTIGATION
All employees are responsible for reporting injuries to their supervisor, campus Personnel
office, or District Workers’ Compensation office as soon as possible after knowledge of injury.
In addition, supervisors must complete a Supervisor Injury Report (see Appendix D) and
submit it to the Risk Services office within five working days of knowledge of the injury. The
Risk Services office reviews the Supervisor Injury Report and conducts additional investigation
as appropriate.
RECORD KEEPING
We are a local governmental entity (county, city, district, or and any public or quasi-public
corporation or public agency) and we are not required to keep written records of the steps
taken to implement and maintain our IIPP Program (T8CCR 3203(b) Exemption 4).
06/30/12
5
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
DIVISION OF RESPONSIBILITIES
ALL EMPLOYEES





Follow appropriate safe work practices.
Report safety concerns to supervisors, the Risk Services office, or campus safety committee.
Attend safety meetings and training sessions as scheduled.
Nominate peers for safety incentive program as appropriate.
Report injuries to supervisors, the campus Personnel office, or the District Workers’ Compensation office.
RISK SERVICES OFFICE








Develop and maintain a Health
& Safety Programs Manual.
Develop and maintain safety
manuals.
Develop and maintain an Risk
Services Programs &
Procedures Manual.
Develop and post safety
bulletins.
Support supervisors in the
provision of safety training.
Respond to employee and
supervisor service requests.
Conduct safety inspections of
selected areas.
Review Supervisor Injury
Reports and follow-up as
necessary.
SUPERVISORS









06/30/12
Implement health & safety
programs and contained in the
Health & Safety Programs
Manual and Supervisor Safety
Manual.
Develop, communicate, and
enforce SWPs as appropriate.
Maintain a copy of the
appropriate safety manual for
review by employees.
Communicate information
regarding safety issues to
employees.
Provide employee safety
training.
Enforce SWPs through
disciplinary actions and
performance evaluations.
Perform safety inspections as
appropriate.
Address and document
employee safety concerns.
Submit a Supervisor Injury
Report to Risk Services for all
injuries within 5 days of
knowledge.
SAFETY COMMITTEES






Respond to employee safety
concerns.
Maintain a balanced
membership.
Maintain a hazard reporting
mechanism, including an
anonymous notification box.
Address safety issues brought
to the committee.
Meet at least once per
academic session.
Prepare and retain meeting
minutes.
6
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
APPENDIX A
BOARD SAFETY POLICY
_________________________________________________________________
DATE
INJURY AND ILLNESS PREVENTION PROGRAM
It is the policy of the Long Beach Community College District (LBCCCD) to have a safe and
healthful work place for its students, faculty, administrators, staff and visitors. To that end, LBCC
is adopting an Injury and Illness Prevention Program (IIPP).
The District and its management are dedicated to providing a safe and healthy work place. The
prevention of accidents is considered to be an integral part of the District's operation and all
reasonable efforts will be made to assure a safe environment and to remain compliant with federal,
state, and local safety regulations.
Employees are expected to obey safety rules, follow established safe work practices, exercise
caution in all their work activities and to immediately report any unsafe conditions to their
supervisor. Employees at all levels of the organization who are responsible for correcting unsafe
conditions will do so.
06/30/12
7
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
APPENDIX B
SAFETY TRAINING LOG
_________________________________________________________________
(See next page)
06/30/12
8
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
(Insert Safety Training Log)
06/30/12
9
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
APPENDIX C
SAFETY ACTION LOG
_________________________________________________________________
(See next page)
06/30/12
10
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
(Insert Safety Action Log)
06/30/12
11
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
(Insert Safety Action Log continuation sheet)
06/30/12
12
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
APPENDIX D
SUPERVISOR INJURY REPORT
_________________________________________________________________
Reports may be submitted to the Risk Services office by:
1) Completing the report on the following pages and submitting via fax or District mail; or
2) Completing and submitting the report electronically via the Risk Services website at
www.lbcc.edu/Risk Services (RECOMMENDED).
Risk Services will verify electronic submissions via a phone call.
06/30/12
13
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
(Insert Supervisor Injury Report)
06/30/12
14
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
(Insert Injury Report page 2)
06/30/12
15
LONG BEACH COMMUNITY COLLEGE DISTRICT
INJURY & ILLNESS PREVENTION PROGRAM
PROGRAM NOTES
_________________________________________________________________
PROGRAM HISTORY
02/1991
Program created.
01/11/07 Program Substantially revised
01/12/09 Revision
06/30/12 Revision and Update
06/30/12
16