Evaluating IFO requests: In most cases, the approval of faculty requests for the use of IFO funds is straightforward. The requests are usually for travel reasonably related to faculty professional development or memberships or books that clearly have a professional development focus. The areas where requests are submitted which do not fall within the allowable PDP guidelines would include: 1) Request for multiple copies of the same book (e.g. for students in a class). Generally, this is not appropriate, as the funds are intended for the personal professional development of a faculty member. 2) Requests to cover travel expenses for students or others traveling to a meeting. We have allowed payment for a van to travel to a conference that the faculty member is attending, as he or she would have to travel to the conference anyway, and renting a BSU van costs less than paying someone for the use of their personal vehicle. 3) Requests for a cell phone. Cell phone purchases have specific system-wide process. If you get this request, check with Marie Bock regarding the rules and paperwork. 4) Requests for routine equipment. This would clearly include anything the University would normally provide- a computer, office equipment, etc. Other comments: Faculty should provide an explanation if they are going to be going to a conference and have more than a day for travel before and after the conference. One justification would include a reduced cost for airfare that makes up for the additional costs of food and lodging. Reimbursements. Generally, faculty should not request reimbursement for more than $50. This is based on a finding from a recent audit which indicated that we should rarely provide reimbursements. Instead, faculty should be advised to use either POs or a BSU purchasing cards whenever possible. In addition, we have been advised by auditors that we should not provide reimbursement for items shipped directly to a faculty member’s home- all items should be shipped directly to the University. In both these cases the faculty member should be advised of the audit findings, and asked to do things differently in the future. Below is the contract language from Article 19 regarding use of PDP funds. Subd. 3. Funds provided by this section (PST funds) shall be limited to paying for costs associated with the process of faculty development as described in Article 22. Purchase of activities, services or tangible assets should be consistent with the faculty member’s professional development plan or sabbatical plan. Examples of permissible uses include, but are not limited to, the cost of travel, housing, meals and registration associated with participation in professional conferences, workshops, and similar meetings and courses, professional memberships, professional books and journals, supplies and services including Internet access, online services including electronic subscriptions, software, multimedia, and fees associated with the publishing or presentation of scholarly and creative work including preparation services. PST purchases must be reasonably likely to enhance the faculty member’s effectiveness with respect to one or more of the five criteria set forth in Article 22; purchases of technology that satisfy the standards of this subdivision are permissible. Funds may not be used to purchase routine equipment. All tangible assets purchased with PST funds are the property of the University.