Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, February 18, 2010; *10:00 a.m. – 12:00 noon
University of Alaska Fairbanks
Fairbanks, Alaska
*Times for meetings are subject to modifications within the February 17-18, 2010 timeframe.
Committee Members:
Timothy Brady, Committee Chair
Carl Marrs, Committee Vice Chair
Mary K. Hughes
I.
Call to Order
II.
Adoption of Agenda
Robert Martin
Kirk Wickersham
Cynthia Henry, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as presented.
I.
II.
III.
IV.
V.
VI.
VII.
Call to Order
Adoption of Agenda
Full Board Consent Agenda
A.
Project Approval – UAF Life Sciences Facility
B.
Project Approval – UAF Critical Electrical Upgrade Phase 1B
New Business
A.
Schematic Design Approval – UAF Energy Technology Facility
Ongoing Issues
A.
Status Update on UAF Utilities Development Plan
B.
Status Update on UAA Community Campus Master Plans
C.
Status Update on UAF Campus Master Plan
D.
Status Update on UAA Sports Arena Design
E.
IT Report to include T Security
F.
Construction in Progress
Future Agenda Items
Adjourn
This motion is effective February 18, 2010."
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Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
III.
Full Board Consent Agenda
A.
Project Approval – UAF Life Sciences Facility
Reference 6
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the Board of
Regents approve the Formal Project Approval request for the University of
Alaska Fairbanks Life Sciences Classroom and Laboratory Facility as
presented in compliance with the Campus Master Plan, and authorizes the
University administration to proceed through Schematic Design not to
exceed a Total Project Cost of $108,600,000. This motion is effective
February 18, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval (FPA)
represents approval of the Project including the program justification and need,
scope, the Total Project Cost (TPC), and funding plan for the project. It also
represents authorization to complete the development of the project through the
schematic design, targeting the approved scope and budget, unless otherwise
designated by the approval authority.
An FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be included
in the university’s capital budget request, unless otherwise approved by the
Board. The level of approval required shall be based upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief Finance
Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
To meet the goals of the UAF Strategic Plan and Campus Master Plan, and to
maintain high standards of instruction, training and research, UAF must invest in
talented faculty and commit to the development of modern facilities. This growth
will allow UAF to form more attractive collaborative initiatives with business,
other research institutions, government agencies, and communities. These
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
collaborative efforts foster the sharing of resources, open new avenues for seeking
research and teaching grants, and for improving the overall academic setting at
UAF.
In March 2002, the UAF Biological and Computational Sciences (BiCS) concept
design was completed and included new space for research, teaching, virology,
animal quarters, and computational sciences. Since then, UAF has utilized a
combination of internal funds, UA Revenue Bonds, and a 2002 GO Bond to
construct three of the five functions in BiCS: Computational Sciences is housed
in the West Ridge Research Building, Animal Research is in the Biological
Research and Diagnostics Facility, and Virology is in the new State Public Health
Lab. UAF also utilized these funds to construct major utilities infrastructure such
as the West Ridge Utilidor Extension.
Project Scope
The UA FY11 capital request for the Life Sciences Classroom and Laboratory
Facility (formerly the Biological Sciences Facility or BIOS) will construct space
for the remaining research and teaching functions of BiCS and complete this
critically needed science facility initiative.
The new modern facility will satisfy several unmet space demands. First and
foremost, Life Sciences will generate new undergraduate classroom and class lab
space for the biology and wildlife degree programs. The new facility will allow
more access for undergraduate research. Placing classrooms in the same facility
with research units will enhance the student’s learning experience thus increasing
retention. Successful students in these degree programs go on to fill high demand
jobs in wildlife management, environmental permitting, climatology, and other
science related fields.
Life Sciences will also allow for the much needed expansion and modernization
of research space. UAF’s research programs in biology are an economic engine
for the campus and for UA as a whole. Current space limitations have begun to
restrict research grant receipts, and revenue is currently flat with the high
possibility of decline without new modern space.
Once complete, Life Sciences will provide multi-use teaching and research labs,
classrooms, and office space for life science research and academic purposes.
The research portion will provide nearly 60,000 gross square feet (gsf) of much
needed research lab space for biology programs. The teaching portion will
provide 40,000 gross square feet of academic classroom and lab space for biology
and wildlife degree programs.
Offices will be constructed within the
approximately 100,000 gsf building for faculty (principal investigators) with
research labs. Offices will also be provided for the department chair and
administrative staff of the biology and wildlife degree programs; making them
more accessible to the students they serve. Life Sciences will be constructed with
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
the most current, energy efficient and sustainable materials available to a project
in such a northern climate. Teaching labs will feature moveable and fixed
casework that will allow rooms to act as both classrooms and class labs, thus
increasing the utilization of the space. Research labs will follow the national
trend of being open and modular to adapt to changing research needs. Lab
support spaces will be created around the labs to house large equipment, fume
hoods, freezers, and more. A specialty lab will be created in the building to
support animal radiology with the possible installation of two (2) Magnetic
Resonance Imaging machines.
Additional work included in the project will provide new parking to accommodate
the current and additional staff, new site utilities such as storm and sanitary
wastewater collection, and extension of building heat and water from the West
Ridge utilidor to the building.
In the original BiCS concept, a satellite cooling and heading plant was envisioned.
However, in the 2006 Utilities Development Plan, a satellite plant was deemed
unnecessary if the two functions could be collocated or funded by the Life
Sciences project. Funding will be used to construct a new pathway for high
pressure steam to be delivered from the UAF Power Plant to Life Sciences and
effectively all of West Ridge. This steam line expansion, contained within a
portion of new and existing lower campus utilidor, eliminates the need for
satellite heating equipment. Within the building, an adequately sized steam
absorption chiller will be installed to provide cooling for Life Sciences and other
surrounding facilities.
Due to the site location along Sheenjek Drive, the new building will displace a
current greenhouse used for teaching and research by the School of Natural
Resources and Agricultural Science. UAF has determined a new greenhouse is
the most economical solution to replace the existing one. The new greenhouse
will be constructed south of the existing Arctic Health Research Building. The
new structure will feature approximately 5,000 square feet of new greenhouse
space and an additional 5,000 square foot basement.
The Life Sciences Facility will be constructed in one phase and one facility to
take advantage of the small site, to decrease cost of mobilization, and to ensure
the adjacencies of research and teaching labs. Project programming and
conceptual design has progressed under the previous BIOS planning project
approval and final site selection consistent with campus master plan has occurred.
Variance Report
There are no variances to report.
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Proposed Total Project Cost and Funding Source(s)
Funding for the project will come from the State of Alaska FY11 Capital Budget
Appropriations and from UA Revenue Bonds.
State of Alaska FY11 Appropriation Request
UA General Revenue Bond
Total
$87,975,000
$20,625,000
$108,600,000
The debt service for the UA bond will come from UAF indirect cost recovery as a
result of increased research activity.
UAF has identified $1.0M in FY10 Working Capital to be used immediately to
advance the design of the project to a Schematic Design level in anticipation of
significant funding by July 1, 2010. It is anticipated that the working capital will
become part of the general revenue bonds once they are approved and sold. On
the chance that anticipated funding for the project does not become available until
after December 2010, UAF will repay the working capital through FY11 general
funds. A complete business plan will be submitted with the Schematic Design
Approval request.
Estimated Annual Maintenance and Operating Costs (O&M)
M&O and M&R Rates are based on FY10 rates escalated to FY15
Utilities
$673,000
Custodial
$274,900
Trash/Grounds
$ 58,900
M&R
$651,600
Total O&M
$1,658,400
(first year is 40% full M&R, full M&R is $1,629 in FY18)
M&O and M&R proposed funding will be provided from UAF Operating
Receipts and future reallocated F&A funds.
Consultant(s)
Bezek, Durst, Seiser, Inc., based in Anchorage, was selected in 2002 to provide
design services for the project. They are teamed with Planning Design and
Construction, Inc., also based in Anchorage, and with Smith Group, Inc. and
Research Facility Design, Inc. who are science facility consultants based in
California.
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Other Cost Considerations
When complete, Life Sciences will attract an abundance of new students to the
UAF Campus West Ridge. The increase in student population on that part of
campus will lead to the need for additional parking, dining, and student life
services. Currently, UAF is developing a new Master Plan that will include
provisions for the student growth on West Ridge, and will possibly include a new
or repurposed building for a student gathering complete with dining. Future
Capital Improvement Plans will be modified to include funding for these auxiliary
needs.
Backfill Plan
With completion of the Life Sciences Facility, existing space will be opened up
for backfill. The preliminary backfill plan is being further developed in
conjunction with the 2010 campus master plan and will be presented with the
Schematic Design Approval request. Future R&R funding will be required to
renovate vacated spaces prior to backfill. These costs have been captured in the
UAF FY11-16 Capital Improvement Plan.
Schedule for Completion
Based on advance design funding in February 2010 and the remaining
construction funding being received on July 1, 2010, the proposed schedule is as
follows:
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design:
Schematic Design Approval
Design Development:
Construction Documents:
*PROPOSED CONSTRUCTION SCHEDULE
Construction Procurement Selection
Start of Construction
Work Package #1: Foundation
Work Package #2: Structure
Work Package #3: Build Out/Complete
Substantial Completion
Beneficial Occupancy
Complete
February 2010
February 2010 to May 2010
June 2010
June 2010 to October 2010
October 2010 to May 2011
May 2010
August 2010 (limited site work)
August 2010 to August 2011
January 2011 to January 2012
June 2011 to April 2014
February 2014
Summer Semester 2014
*The construction schedule will be updated at Schematic Design Approval.
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Procurement Methods for Construction
Due to the complexity and desired life span of the building, quantity of high level
research labs, and project size (dollars and space), UAF is carefully researching
the procurement methods for the facility to ensure the best value for the
University. A preferred procurement method will be identified during the
Schematic Design phase.
Affirmation
The Life Sciences Classroom and Laboratory Facility project complies with
Regents’ Policy, the campus master plan (including proposed 2010 UAF Master
Plan), preliminary administrative approval, and the project agreement.
Preliminary Administrative Approval
Project Agreement
August 15, 2006
December 6, 2006
Supporting Documents (See Reference 6)

One Page Budget

Site Plan

Building Concept Layouts

Building Concept Rendering

Building Program Space Summary

DRAFT Financial Plan
B.
Project Approval – UAF Critical Electrical Upgrade Phase 1B
Reference 7
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the Board of
Regents approve the Formal Project Approval request for the University of
Alaska Fairbanks University of Alaska Fairbanks Critical Electrical
Distribution Renewal Phase 1B as presented in compliance with the Campus
Master Plan, and authorizes the university administration to proceed
through Schematic Design not to exceed a Total Project Cost of $10,000,000.
This motion is effective February 18, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval (FPA)
represents approval of the Project including the program justification and need,
scope, the Total Project Cost (TPC), and funding plan for the project. It also
represents authorization to complete the development of the project through the
schematic design, targeting the approved scope and budget, unless otherwise
designated by the approval authority.
Facilities & Land Management Committee Agenda: Page 7 of 20
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
An FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be included
in the university’s capital budget request, unless otherwise approved by the
Board. The level of approval required shall be based upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief Finance
Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
Five major deficiencies of the UAF electrical distribution system were identified
in a report prepared by PDC Inc. Engineers in 2001. The report was
commissioned in response to the near catastrophic power plant failure
experienced in December 1998. The five deficiencies are:
1. The capacity of the connection to GVEA is undersized.
2. The UAF power plant switchboard short circuit rating is too small.
3. The location and configuration of the UAF power plant switchboard is not
appropriate and represents a major risk factor for the reliability of electricity
and steam.
4. The UAF electrical distribution system lacks redundancy that is typical for
electrical utilities.
5. Congestion in the utilidors is making expansion of the electrical distribution
system extremely difficult.
In order to address all of these problems, the report recommends that UAF move
the campus distribution function out of the power plant and onto a new
switchboard that is separate, but near the power plant. It was also recommended
to increase the distribution voltage from 4,160v to 12,470v. The recommended
changes would create increased reliability and capacity of the electrical
distribution system.
Deficiencies 1 and 2 were partially remediated with the completion of the new
connection to GVEA (Project No. 2004029 UTED) in September, 2005. This
project constructed a new substation for the connection to GVEA. The new
transformer in the substation is currently operating at 4,160v but can easily be
reconfigured to operate at the proposed higher voltage of 12,470v. The new
substation solves the short circuit rating deficiency (Item No. 2). The new
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
substation has the capacity to allow UAF to purchase enough power from GVEA
to supply current and future loads in the event of a UAF power plant failure, but
circuit breaker constraints in the UAF switchboard continue to limit the amount of
power that could be purchased from GVEA to levels under our current peak loads.
The completion of the project was an important first step in renewal of the UAF
electrical distribution system; however, if UAF were to experience a power plant
failure, it would not be able to purchase 100 percent of its power from GVEA.
This represents a serious risk to UAF.
The remainder of the work to implement the PDC recommendations can be done
in three (3) phases. Phase 1 is the construction of the switchboard, associated
utilidors and conversion of one feeder to 12,470v. This would completely
remediate Deficiencies No. 1 and 3 and partially remediate Deficiencies No. 4 and
5. Phases 2 and 3 are the progressive conversion of all of the distribution feeders
to 12,470v, and they would completely remediate Deficiencies No. 4 and 5. The
completion of all three phases of the project will provide UAF with an electrical
distribution system that is more reliable, compliant with current electrical codes
and utility standards, and is sized to accommodate future growth.
Although the project was originally planned for three phases, the allocation of
FY09 capital appropriations requires that Phase 1 be further split into two
additional phases, 1A and 1B. Only after both of these phases are completed will
there be a functioning electrical system for at least one feeder.
Phase 1A was completed in November, 2009. The scope for this phase consisted
of constructing 660 lineal feet of 8 ft. x8 ft. concrete utilidor and two large vaults
for cable splicing. The utilidors will provide the ability to connect the existing
electrical feeders to the new switchgear building that will be constructed in Phase
1B. The Phase 1A project scope also includes an overall concept design of all
phases of the project (1, 2, 3) and complete construction documents for Phase 1
(1A and 1B). The complete design was included in the Phase 1A scope to allow
an efficient flow of construction work as additional funding for the subsequent
phases was obtained.
The Phase 1A project is approximately $600,000 under budget after substantial
completion. UAF is planning to use these funds under the existing Phase 1A
authority to extend the utilidor construction and prepare the site for Phase 1B
construction. The CM@R contractor (Kiewit Building Group, Inc.) was selected
for all phases of the Critical Electrical Distribution Renewal in the original
solicitation. This was done to be able to efficiently and cost effectively add each
subsequent phase of work as funding becomes available. This early start work
will allow the seasonal Phase 1B work to be complete by November 2010 if the
FY11 funding is available in July 2010. The additional early start work will not
be contracted if it does not appear that the FY11 capital budget includes funding
for Phase 1B.
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Project Scope
The Phase 1B scope consists of constructing a new double breaker switchboard in
a new building that is separate from the existing Atkinson Power Plant but located
in close proximity to the plant and its associated utilidors. Phase 1B will also
upgrade one feeder from 4,160v to 12,470v. The primary elements of the project
are:






A 50 ft. x 110 ft. building with basement to house switchgear
12,470V double breaker switchgear
Two 4,160V-12, 470V transformers to connect to existing generators
150 lineal feet of utilidor to connect to Phase 1A utilidor
550 lineal feet of ductbank to connect new building to GVEA substation
Cable and switches needed to connect new switchgear to one existing
feeder
The building will be located on the same site as the proposed Energy Technology
Center (ETC), and its location is coordinated with the ETC. The switchgear
building will border a service courtyard where other outbuildings associated with
the ETC are located. This will allow a common access for both projects. The
exterior appearance of the ETC will be compatible with the exterior finishes
proposed for the ETC and its associated outbuildings.
The attached drawings show the site layout and general arrangement for the new
building.
Variance Report
None
Proposed Cost and Funding Source(s)
The proposed Project Budget is included as an attachment.
estimates will be available for the Schematic Design Approval.
Detailed cost
Funding is currently not available. Funding is anticipated in the FY11 capital
appropriation for R&R. There are no anticipated expenses for Phase 1B until full
funding is available in FY11 as the design and site preparation is funded in Phase
1A.
Estimated Maintenance and Operating Costs (M&R)
Utilities
$60,000
Trash/Grounds
$ 5,000
Total
$65,000
R&R (1.5% of facility value/yr): $45,000
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Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Consultant(s)
PDC Inc. Engineers was selected as the design consultant for the project in Phase
1A in accordance with University regulations and procedures. The solicitation
included the design scope for the entire project (Phases 1, 2, 3).
Other Cost Considerations
None
Backfill Plan
N/A
Schedule for Completion
DESIGN
(Note that Design services for phase 1B were contracted in Phase 1A)
Phase 1B Schematic Design:
November 1, 2009-January 14, 2010
Phase 1 B Design Development:
January 14 – February 18, 2010
Phase 1B Construction Documents:
February 18 – March 25, 2010
Schematic Design Approval
April 16, 2010
CM@R Contract Pricing:
CONSTRUCTION
Early Start Construction (using Phase1A funds)
Anticipated receipt of FY11 funds
Phase 1B construction
March 25 – April 23, 2010
April 23 – July 15, 2010
July 10, 2010
July 10, 2010 – December 2011
Procurement Method for Construction
In Phase 1A the procurement method for all phases was determined. Construction
Manager at Risk (CM@R) was recommended to allow smooth transition between
phases where funding would come to the project in increments. The smooth
transition also provides cost savings to the University as mobilization,
demobilization and the inherent inefficiencies of phased construction are
mitigated by having a single contractor. The solicitation for the CM@R
contractor was clear that the entire scope of work of the contract could include 3
phases of work, but funding was only available for half of the first phase. Kiewit
Building Group, Inc. was selected as the CM@R for this project in accordance
with Board Policy and Regulations.
Under the terms of the original solicitation, the university can award contracts for
phases subsequent to Phase 1A at their sole discretion.
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Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Affirmation
The Critical Electrical Distribution Renewal Phase 1B project complies with
Board Policy, the Campus Master Plan, and the Planning Approval.
Action Requested
Formal Project Approval by the Board of Regents to develop the project
documents through the Schematic Design.
Supporting Documents (Reference 7)

One Page Budget

Vicinity Plan

Site Plan

Building Floor Plan

Building Section
IV.
New Business
A.
Schematic Design Approval – UAF Energy Technology Facility
Reference 8
The President recommends that:
MOTION
“The Facilities and Land Management Committee approves the Schematic
Design Approval request for the University of Alaska Fairbanks Energy
Technology Facility Phase IA (High Bay Test Module and Site Preparation)
project as presented in compliance with the campus master plan, and
authorizes the university administration to complete construction documents
not to exceed a total project cost of $3,000,000. This motion is effective
February 18, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design Approval
(SDA) represents approval of the location of the facility, its relationship to other
facilities, the functional relationship of interior areas, and the basic design
including construction materials, mechanical, electrical, technology infrastructure,
and telecommunications systems, and any other changes to the project since
Formal Project Approval.
Unless otherwise designated by the approval authority or a Material Change in the
project is subsequently identified, SDA also represents approval of the proposed
cost of the next phase(s) of the project and authorization to complete the
Construction Documents process, to bid and award a contract within the approved
budget, and to proceed to completion of project construction. Provided, however,
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February 18, 2010
Fairbanks, Alaska
if a Material Change in the project is subsequently identified, such change will be
subject to the approval process described below.
Even though this request could have been approved by the F&LMC Chair, it is
presented for committee action due to the context of the larger project.



TPC > $4 million will require approval by the Facilities and Land
Management Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the chair of the
F&LMC.
TPC ≤ $2 million will require approval by the university’s Chief Finance
Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
The new Energy Technology Facility will attract and retain collaborative
initiatives with public and private entities, and will be the catalyst for power and
energy solutions in the State of Alaska. Solutions for energy production,
consumption, and distribution are critical right now especially in rural Alaska.
The new building and program will encourage undergraduate research
opportunities working together with the College of Engineering and Mines.
Undergraduate research is a key component to the recruitment and retention of
Alaska’s best and brightest students.
Phase 1A is part of the larger $29.6M project identified in the Long Range Capital
Plan in FY12.
Project Scope
The project site is across from the Lola Tilly Commons on Tanana Loop, and is
located near the heart of campus with good adjacencies to the academic core of
campus. The site is also located alongside the proposed site for the University
Fire Department Station. The building will be easily accessible by the public
from the proposed improved intersection of Tanana Loop and S. Chandalar Drive,
and it will enhance pedestrian access from West Valley High School and college
student housing south of campus.
The overall design goals for the main office and lab facility are energy and lifecycle sustainability, efficient space layout to maximize public interaction, and
sufficient laboratory space for current and projected research projects. The high
bay test module will be separate from the main facility, and will consist of four
open labs to be used for research activities such as alternative combustion
engine/generators, wind powered/diesel backup power generation, and biomass
fuel testing.
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February 18, 2010
Fairbanks, Alaska
UAF is planning to prepare the site and construct the high bay test module in
advance of the construction of the main facility starting in May 2010 as Phase 1A.
The test module building will be constructed of steel frame and insulated metal
panels. Building heat will be provided from the UAF Power Plant through steam
from electrical generation. Electrical power to the building will be fed from the
nearby high-voltage switch gear building.
Through advance construction, UAF can take advantage of a good construction
market to build a separate, distinct portion of the overall project that will provide
solutions for immediate space needs for energy research. Completing the entire
site preparation will allow for quicker completion of the main facility once State
funding is secured.
Variance Report
There are no cost variances for the project since Formal Project Approval. The
financing plan has been updated to reflect the advance construct portion of Phase
1A of the project. UAF intends to seek additional schematic design approval for
Phase 1B at a future date to be determined based on the schedule and availability
of the State of Alaska capital appropriation funding.
Proposed Total Project Cost and Funding Source(s)
The proposed Total Project Cost
Phase1A: High Bay Test Module and Site Preparation
Future Phase 1B: Main Facility
Total Project Cost (Phase 1A and Phase 1B)
$ 3,000,000
$26,600,000
$29,600,000
Funding, in the amount of $3.0M, for the 2010 Phase 1A construction will be
provided through the non-general fund sources (see below). A revised financing
plan is attached to this approval as a reference.
The fiscal planning for the entire facility has considered five key sources; state
funding support, UA revenue bonds with UAF funded debt service, corporate and
private develop efforts, and most recently, the federal stimulus grant opportunities
At this time the split of GF/NGF will be as follows:
FY12 State of Alaska Capital Appropriation
$15,300,000
FY10 to FY12 UA Non-General Fund (see below) $14,300,000
While State funding is needed for this project to be viable, UAF is expecting that
a minimum of $14.3M will be provided through non-general funds which may
include private donations from interested donors, alumni, and general industry, in
addition to the UA revenue bond funding. The debt service for the UA bond
would come from UAF indirect cost recovery as a result of increased research
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February 18, 2010
Fairbanks, Alaska
activity, redirecting existing lease payments, and, in the near term, reallocation of
UAF operating funds. The final split between private donations and UA revenue
bonds will be fully determined prior to the approval of the bond sale, which is
projected to occur in 2011. The approval of a revenue bond will be contingent
upon receipt of the proposed state funding.
Estimated Annual Maintenance and Operation Cost (O&M) for Phase 1A
Utilities
Custodial
Trash/Ground
M&R
Total
$31,500
$12,900
$ 2,800
$45,000 (full M&R)
$92,200
Costs are projected for Fiscal Year 2012.
Projected O&M cost for Phase 1B is presented in the proposed financing plan in
the attached references.
Consultant
The Fairbanks-based firm of Bettisworth North, Inc has been selected to provide
construction documents for the project. They are teamed with Anchorage/
Fairbanks based PDC. Inc. for engineering services and Seattle based ZGF, Inc.
for lab planning and design.
Other Cost Considerations
None at this time
Backfill Plan
None
Schedule for Completion
Phase 1 A: High Bay Test Modules and Site Prep
Conceptual Design
Formal Project Approval
Schematic Design
Schematic Design Approval
Construction Documents
BID & AWARD
Advertise and Bid
Construction Contract Award
Facilities & Land Management Committee Agenda: Page 15 of 20
Complete
September 2009
February 2010
February 2010
April 2010
April 2010
May 2010
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
CONSTRUCTION
Start of Construction
Date of Substantial Completion
Date of Beneficial Occupancy
May 2010
February 2011
March 2011
Future Phase 1B: Main Facility:
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design
Schematic Design Approval
Complete
September 2009
February 2010
TBD Based on Funding
CONSTRUCTION
Start of Construction
TBD Based on Funding
Procurement Method
The university intends to utilize Design-Bid-Build method to select a Contractor
for Phase 1A (High Bay Test Modules and Site Preparation). Procurement method
for phase 1B will be determined and submitted with approval request for that
project.
Affirmation
This project complies with Board Policy, the UAF Campus Master Plan
(including the proposed 2010 Master Plan), and the project agreement.
Formal Project Approval
Project Agreement
September 2009
March 2009
Action Requested
Schematic Design Approval by the Chair of the F&LM Committee
Supporting Documents (See Reference 8)

One Page Budget

Facility Floor Plan

Facility Site Plan

Facility Finance Plan
Facilities & Land Management Committee Agenda: Page 16 of 20
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
V.
Ongoing Issues
A.
Status Update on UAF Utilities Development Plan
Background
The Utility Development Plan (UDP), completed in October 2006, was a
comprehensive utilities planning effort involving the administrations of
University of Alaska (UA) and University of Alaska Fairbanks (UAF) in addition
to UAF’s Facilities Services. The plan contained recommendations for utilities to
support current and future campus needs with better reliability.
The plan identified the following fundamental issues:




Campus buildings and utility consumption growth beyond existing
capacity
Aging utility infrastructure
Fuel supply/price risks
UAF financial constraints
The recommendations from the 2006 report:

UAF must invest substantially in utility system capital asset renewal and
utility infrastructure improvements almost immediately, in order to
reliably serve all campus utility needs over the next twenty years.

The best long term utility strategy is renewal and expansion of the
Atkinson Power Plant using coal as the preferred fuel.
Subsequent to 2006, UAF found the only viable option to incorporate renewable
energy into the Utilities Development Plan was to use biomass in the proposed
high efficiency coal boiler.
Update on Items in the September 2009 Information Item:


The U.S. Department of Energy is currently performing a feasibility study
for a combined biomass and coal power plant for UAF. The study is also
investigating a biomass gasification system that could be used by the UAF
Alaska Center for Energy and Power for research purposes. The final
report has been delayed until March 2010. It was previously scheduled to
be delivered in December 2009.
The Board-approved FY11 R&R request contains three items related to
UAF Utilities:
Facilities & Land Management Committee Agenda: Page 17 of 20
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
Project
Cost
Critical Electrical
Distribution Renewal Phase
1B
$10.0M
Atkinson Heating Plant
Critical Utilities
Revitalization
Atkinson Heating Plant
Boiler and Turbine
Replacement
$20.5M
$5.0M
Comments
This project would construct a
new switchboard building that
connects to GVEA and UAF
generators. One feeder would
be converted to a higher voltage
and energized. The remainder
of the feeders will be converted
in subsequent phases.
There are 16 separate items that
would be addressed. The two
highest priority items are new
tubes for Boilers 1 and 2, and a
new domestic water aerator.
The initial phase for the $145M
project would be for design and
permitting.
New Items
Formation of the Heating Infrastructure Renewal (HIR) Working Group:
At the direction of the Vice Chancellor for Administrative Services a working
group has been established to re-evaluate the 2006 recommendations and consider
new options. The circumstances and economics for coal, natural gas, and other
alternative fuels have changed since 2006, and it is prudent to revisit our plan in
light of current conditions.
GLHN (the 2006 UDP consultant) has been hired to evaluate multiple options in
the order of magnitude level, and then to perform a detailed evaluation of two or
three viable options. The process will include solicitation of input from industry,
public, and the campus. Identifying alternatives, obtaining input, and selecting
preferred options should be complete by April 30, 2010. An interim report is
scheduled to be delivered the first week in May 2010. The in-depth review of
options should be conducted during the summer of 2010, with draft
recommendations available by August or September 2010.
The preferred result of this work group is a recommendation that allows UAF to
be prepared to efficiently and reliably heat and power the UAF campus for the
next 40 years.
The work done by the HIR Working Group should not affect the proposed utilities
related R&R work that is requested in the FY11 Capital Request.
Facilities & Land Management Committee Agenda: Page 18 of 20
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
B.
Status Update on UAA Community Campus Master Plans
Each of the Master Plans for the four UAA Community Colleges – Prince
William Sound, MatSu, Kenai, and Kodiak - are being updated by their respective
consulting firms to incorporate the 12 elements for Campus Master Plans listed in
Regents’ Policy 05.12.030.
The UAA Community Campus Directors will present these updated Campus
Master Plans for review at a special meeting with the Facilities and Land
Management Committee on February 23, 2010. Pending the results of this review,
the final plans will be presented for approval at a following board meeting.
The four UAA Community Campus Master Plans were still being finalized at the
time the narratives were submitted for the February 2010 board meeting and will
be posted electronically at least one week prior to the February 2010 board
meeting and then separately distributed by thumb drive or paper format at the
meeting on February 18.
C.
Status Update on UAF Campus Master Plan
The three primary themes that developed during earlier Master Planning efforts
(Emphasize Main Campus, Strengthen Campus Spine and Redevelop Existing
Clusters) were widely presented and discussed. The culmination of all comments
has resulted in a further development and improvement of the “Strengthen
Campus Spine” concept.
UAF has developed planning documents that
concentrate on Building Use, Open Space and Parking and Circulation.
The Master Planning Committee, sub-committees and Chancellor’s Cabinet have
been very involved in the development of the UAF Main Campus Master Plan
2010, as a short term, midterm and long term vision is articulated. Chancellor
Rogers’ guidance and vision during the development of this plan have been
invaluable.
The Building Use analysis has recognized a shortage of specific space needs
(research space, classrooms that fit the most common class population, library
space and student gathering space for example). All of the Building Use
development is based on UAF Main Campus existing data. UAF has also spent
considerable time developing concepts for future student housing.
UAF will be presenting the Executive Summary and Table of Contents of the
Campus Master Plan. Copies (electronic and printed) will be available at the
Board of Regents’ meeting.
Facilities & Land Management Committee Agenda: Page 19 of 20
Agenda
Facilities & Land Management Committee
February 18, 2010
Fairbanks, Alaska
The final draft of the UAF Campus Master Plan will be available before the April
2010 board meeting. UAF plans to seek approval of the UAF Main Campus
Master Plan at the June 2010 Board Meeting.
D.
Status Update on UAA Sports Arena Design
An update will be provided by Regent Carl Marrs.
E.
IT Report to include IT Security
Reference 9
CITO Smith will provide an update on security status with university systems and
update the committee on current issues of information technology across the
university including compliance with new federal regulations.
F.
Construction in Progress
Reference 10
Kit Duke, Chief Facilities Officer, and campus facilities representatives will
update the committee regarding the ongoing investment in capital facilities and
answer questions regarding the status report on active construction projects
approved by the Board of Regents, implementation of recommendations by the
external consultants, functional use survey, space utilization analysis, and other
recent activity of note.
This is an information and discussion item; no action is required.
VI.
Future Agenda Items
VII.
Adjourn
Facilities & Land Management Committee Agenda: Page 20 of 20