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Group Charter
1.
What is the purpose of this group, i.e., why do we exist?
The Joint Health Care Committee combines the creative energies of Employees and Management to
explore and develop an in depth understanding of the University health plan and employee health issues.
It makes informed recommendations to the Employees and Management that contribute to improving the
quality, efficiency and cost effectiveness of the health plan and to improving the lives of University
employees and all plan participants.
2.
What is the name of the group?
Joint Health Care Committee (JHCC)
3.
What are our intended outcomes, i.e., what are we trying to achieve?
 Recommendations at that lead to highest quality lowest cost health care
4.
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Committee members act as ambassadors to bring recommendations back to their
constituent groups and solicit input on those recommendations

Integration of best practices into the health care plan
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To be effective in the decision making process
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To educate and involve plan members to improve their own health and help control
cost

Knowing the end result of our deliberations and recommendations

Understanding each others needs

Long term view of plan design, cost and expectations
Group Roles in meetings:
a. Leader: John Riley
b. Facilitator: John Riley
c. Timekeeper: John Riley
d. Minute Taker: Cyndee West
e. Group Members: Group of 10 with 5 alternates plus 3 staff
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5.
Meetings:
a. How often? Monthly
b. How long? 2 hrs
On what day? Second Wednesday
At what time? Based on teaching schedule
c. How many members are needed to hold a meeting? 7 committee members
d. Where will the minutes be kept? On HR
website
Who will get copies? All via email
f. How will decisions be made? All decisions made by vote, needs 75% of the vote to pass. See
following process to get item on agenda for vote:
1. Agenda item to Cyndee (clear question)
2. Cyndee to discuss item with Committee Chair
3. Cyndee posts item on next agenda
4. Item gets discuss at meeting
5. Cyndee will post item for vote at future meeting
6. After vote result of the vote is communicated to the CHRO
7. CHRO will reply with final disposition
f.
Who has final approval power on any issues?
No one has that power within this group
g.
How do we build our agenda?
1. Email potential agenda item, with expected outcome to Cyndee with clearly labeled attachments
if needed
2. Build draft agenda
3. Draft agenda reviewed with Chair
4. Publish final agenda, emailed to all committee and posted on website with clearly labeled
attachments
h.
Will non-group members be invited to participate? Yes, by invitation for their presentation only
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What are the group rules?
•
Be willing to support our purpose, policies and visions.
•
Always take responsibility for your actions and the results you create.
•
If a problem arises, first look to the system for corrections and then communicate your solution to
the person who can act on it.
•
Keep your agreements.
–
Make only agreements that you are willing and able to keep.
– Communicate any potential broken agreement at the first appropriate
opportunity.
– Acknowledge and rectify any broken agreement at the first appropriate
opportunity.
•
Always tell your truth with compassion for others.
•
Listen actively and acknowledge whatever is being communicated as true for the speaker at that moment.
•
Prepare for each meeting by reading the materials provided prior to the meeting.
6.
Calendar Items
1. Budgeting- Face to face, October- 2 day meeting
2. Regular meetings- Teleconference, monthly
3. Open enrollment- Face to Face third week of October, second week of February as needed- See Mike’s
overview schedule
4. Calendar development for next fiscal year- Teleconference, July
7.
How are members replaced? Decided by each member organization.
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©2006 – v1.0