Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, December 9, 2010; *3:00 p.m. to 5:00 p.m.
Room 204 Butrovich Building
University of Alaska Fairbanks
Fairbanks, Alaska
*Times for meetings are subject to modifications within the December 9-10, 2010 timeframe.
Committee Members:
Timothy Brady, Committee Chair
Carl Marrs, Committee Vice Chair
Mary K. Hughes
I.
Call to Order
II.
Adoption of Agenda
Robert Martin
Kirk Wickersham
Cynthia Henry, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as
presented.
I.
II.
III.
IV.
V.
Call to Order
Adoption of Agenda
Full Board Consent Agenda
A.
Total Project Cost Approval – UAF Energy Technology
Facility Phase 1A
B.
Formal Project Approval – UAA Prince William Sound
Community College Renewal and Wellness Center
C.
Formal Project Approval – UAS Auke Lake Way Project
New Business
A.
Formal Project Approval – UAA Mat-Su College Paramedic
Program/Classroom Addition
B.
Formal Project Approval – UAS Sitka Campus Career and
Technical Education Center Renovation
Ongoing Issues
A.
Report on FLM Chair Approvals for UAF Kuskokwim
Campus CANHR and UAF Arctic Health CANHR Projects
(Federal Stimulus Funded Projects)
B.
Status Report on 2010 UA Engineering Plan
C.
Status Report on UA Land Sales
D.
Construction in Progress
E.
IT Report to include IT Security
Facilities and Land Management Committee Agenda: Page 1 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
VI.
VII.
Future Agenda Items
Adjourn
This motion is effective December 9, 2010."
III.
Full Board Consent Agenda
A.
Total Project Cost Approval – UAF Energy Technology Facility Phase 1A
Reference 14
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the
Board of Regents approve the Project Change Approval request for
the University of Alaska Fairbanks Energy Technology Facility Phase
1A (High Bay Test Module and Site Preparation) as presented, and
authorizes the university administration to proceed, not to exceed a
total project cost of $4,700,000. This motion is effective December 9,
2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.047, approval levels required
for changes in the source of funds, increases in budget, or material in
project scope identified subsequent to schematic design approval shall be
determined by the chief finance officer based on the extent of the change
and other relevant circumstances. This determination requires judgment,
but will generally be based on the nature of the funding source, the
amount, and the budgetary or equivalent scope impact relative to the
approved budget at the schematic design approval stage, and assigned as
follows:




Changes with an estimated impact in excess of $1.0 million will
require approval by the board based on recommendations
from the regents’ committee responsible for facilities;
Changes with an estimated impact in excess of $0.4 million but not
more than $1.0 million will require approval by the regents’
committee responsible for facilities;
Changes with an estimated impact in excess of $0.2 million but not
more than $0.4 million will require approval by the chair of the
regents’ committee responsible for facilities;
Changes with an estimated impact in of $0.2 million or less will
require approval by the chief finance officer.
Facilities and Land Management Committee Agenda: Page 2 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
RATIONALE AND RECOMMENDATION
Background
In Fall 2008, the Energy Technology Facility (ETF) was one of the Board
of Regents’ FY10 capital budget priorities submitted to the Governor and
the Legislature. In April 2009, UAF received formal project approval
from the Board of Regents for ETF. The approval estimated a total project
cost of $29.6 million with a funding plan of $15.3 million from state funds
and $14.3 million from a combination of private giving, grants and UA
revenue bonds paid via ICR.
The facility will house UAF’s Alaska Center for Energy and Power
(ACEP). Since its inception in 2008, ACEP has seen significant success.
ACEP has garnered and facilitated nearly $8 million in research awards to
address rural energy solutions, geothermal energy options, wind-diesel
system testing, and a host of other energy research. Additionally, ACEP
was one of the Board of Regents’ highest program priorities in FY10 and
FY11, and the state invested $500,000 for operating the center.
In January 2010, UAF proposed accelerating the project using UAF’s
revenue commitment to meet the most time-critical research space
requirements for ACEP success. A plan was developed to phase the ETF
with the lab test module as Phase 1 and the main building as Phase 2.
This plan was developed after exploring the option of retrofitting the
existing, unheated warehouse space in the Mineral Industry Research Lab
(MIRL) building near the UAF power plant. It has a large, but unusable
open area. Although viable, pursuing the retro-fit would have cost up to
$2 million, a cost that would not be necessary with the construction of the
new ETF Test Module.
In addition to the urgent space need, there was added incentive to move
the ETF Test Module project quickly. A summer 2010 start date allowed
for cost savings on the Test Module site preparation by doing site work in
conjunction with the adjacent critical electrical switch-gear sub-station. In
February 2010 UAF received BOR F&LMC Schematic Design Approval
for the ETF Test Module and permission to borrow $3M. The $3M
estimate was based on initial concepts and scoping and assumed the main
building would be built shortly after the test module.
Starting in February 2010, UAF contracted the ETF test module design.
Because of the momentum on the facility and legislative interest, in May
2010, an $8 million state appropriation was granted for UAF for the
Energy Technology Facility and the engineering building design. This
Facilities and Land Management Committee Agenda: Page 3 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
appropriation provided $4 million of GF toward the ETF project and $4
million for the engineering addition design.
With early design information, the site preparation was completed in
conjunction with the switch-gear sub-station construction during summer
2010. In September 2010, the 65% design drawings for the ETF Test
Module completed, and new price estimates were developed. UAF
administration spent considerable time reviewing options to limit the cost
increase. Given the needs of the energy research program, the expected
delay in state funding for the ETF main building construction, the ability
to limit costs on the ETF main building, the FY11 legislative funding, and
UAF’s ability to fund with research ICR and potential private giving, the
administration requests a total project cost increase from $3 million to
$4.7 million for the ETF test module.
Table 1 in the reference section provides a summary of events related to
the Energy Technology Facility with financial estimates and approvals to
date. The variance section below provides details regarding specific
differences.
Project Scope
This project (Phase 1A) builds the high bay test module for the Alaska
Center for Energy and Power. The test module is needed as soon as
possible to house the current experiments in diesel generation,
hydrokinetics and wind/diesel power generation, and to provide space
anticipated projects including geothermal and biomass projects.
Variance Report
Schematic Design Approval for the Test Module was granted in the
amount of $3.0M in February 2010. Design work has proceeded in
anticipation of bidding and awarding the project this winter, with
construction beginning in May 2011. Additionally, the foundation design
and construction was coordinated with the on-going Critical Electric
Distribution Renewal project to ensure a coordinated final product of the
two projects.
The 65% design cost estimate has increased the total project cost for the
Test Module project from $3.0M to $4.7M. The increase in cost is due to
the ramifications of splitting the Energy Technology Facility into the Test
Module phase and the main ETF phase, and also the fact that, according to
current funding projections, the Test Module will be built as much as four
years ahead of the ETF main building.
Facilities and Land Management Committee Agenda: Page 4 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
This time span requires the Test Module to have additional elements
necessary for a stand-alone facility. Phasing the project now requires that
both buildings have stand alone utility infrastructure in order to be
operational, including a new section of utilidor to connect the Test Module
to the existing utilidor. The original concept design and estimate for the
project had the mechanical and electrical infrastructure housed in the main
ETF and did not take into account the cost of standalone utilities in the test
module in advance of the new building. This change will allow some
reduction to utility requirements in the main building, which is still to be
determined during the design. The total project cost of the Test Module
and main ETF of $29.6M will be revised after the main ETF is
substantially designed and when the construction date is known. Cost
inflation due to a three-year delay from the original estimate should be
anticipated; however, other changes are not expected to be significant.
Other cost increases to this project have come from the following areas:
the architectural finish has been changed from an industrial shop look to
an exterior intended to blend in with the envisioned architectural standards
being developed on campus; plumbing and an ADA accessible restroom
are now required, because the Test Module will be a stand-alone facility
for at least four years; and electrical power needs to be brought to the site
from a nearby electrical feeder that was unanticipated in the concept
phases.
Although the overall total project cost for the Test Module has increased,
other cost savings have been implemented. Coordination with the Critical
Electric project to reduce duplicate work saved approximately $70,000.
Optimization of systems created a bare-bones facility that meets the needs
of the Alaska Center for Energy and Power without compromising their
program to bring energy solutions to the entire state. The design is
flexible enough to allow for different energy generation experiments and
generic enough to avoid the need for specialized equipment.
The schedule for the construction of the Test Module has been modified
from the original Schematic Design Approval.
Construction was
originally set for Fall 2009 and Spring 2010. However, funding of the
Critical Electric project and alignment of the new sub-station utilidor
under the footprint of the new Test Module building required a delay in
the construction of the Test Module.
Total Project Cost and Funding Source(s)
Funding for the Test Module (Phase 1A) will be through a combination of
UA Receipts and FY11 State Capital Appropriations. In February 2010,
the board authorized UAF to borrow up to $3 million for Phase 1A, the
Facilities and Land Management Committee Agenda: Page 5 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
High Bay Test Module project. It was under this funding authority that
the design and test module site preparation was accomplished from
February to June 2010.
In June 2010, the board accepted the state capital appropriation of $8M for
UAF Engineering & Technology Project Design & Development with
$4M designated for UAF Engineering Planning & Design and $4M for
ETF Design and Development.
The funding plan for the test module construction includes FY11 state
capital appropriations ($4M) and university receipts ($0.7M). However,
UAF and SW Development are continuing the aggressive pursuit of
private giving and grant funding opportunities. To the extent these efforts
are successful for the test module, the resulting funding will offset the
state appropriations, which will then be applied to continue design work
for the ETF main building. The ETF main building is within the FPA
authority granted in September 2009 and will occur between July 2011
and March 2012.
Cost Description
ETF - Phase 1A -Test module
FY11 State Appropriations
University Receipts
Revenue/Authority Available
FY11 Appropriation
UA Receipt & Debt Financing Authority (Feb. 2010)
Amount
$4,700,000
$4,000,000
$700,000
$ 4,000,000
$ 3,000,000
ETF Test Module and Main Building Total Project Cost Finance Plan
State Appropriations
$ 15,300,000
UA Receipt & debt financing Authority (Feb. 2010)
$ 14,300,000
Schedule for Completion – ETF Phase 1A
DESIGN
Construction Documents
Bid Documents
BID & AWARD
Construction Award and Notice to Proceed
CONSTRUCTION
Begin Construction
Substantial Completion
Beneficial Occupancy
Facilities and Land Management Committee Agenda: Page 6 of 21
December 2011
January 2011
March 2011
April 2011
October 2011
November 2011
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Affirmation
Prior approvals:
Formal Project Agreement:
Formal Project Approval:
Schematic Design Approval for Phase 1A:
March 12, 2009
September 25, 2009
February 18, 2010
Action Requested
Approval by the Facilities and Land Management Committee for the Total
Project Cost Increase.
Supporting Documents
ETF Project Summary of Events
One Page Budget
Floor Plan Layout
Site Plan
B.
Formal Project Approval – UAA Prince William Sound Community
College Renewal and Wellness Center
Reference 15
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends that
the Board of Regents approve the Formal Project Approval request
for the University of Alaska Anchorage PWSCC Wellness
Center/Campus Renewal as presented in compliance with the campus
master plan, and authorizes the university administration to proceed
through Schematic Design not to exceed a total project cost of
$5,000,000. This motion is effective December 9, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
An FPA is required for all projects with an estimated TPC in excess of
$2.5 million in order for that project’s inclusion of construction funding to
be included in the university’s capital budget request, unless otherwise
approved by the Board.
Facilities and Land Management Committee Agenda: Page 7 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
The level of approval required shall be based upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
The Growden-Harrison building was originally built shortly after the 1964
earthquake as an Elementary school and has been added onto in a
piecemeal fashion in the following years. The facility has several issues
that include hazardous material abatement; inadequate lighting; lack of
ADA access; undersized and failing mechanical, electrical and plumbing
systems; building envelope damage and possible structural damage from
years of water intrusion from a faulty roof system. A Wellness Center is
housed in the original elementary school gym. Virtually no upgrades or
changes have been made to this portion of the building/campus since the
college took possession of the property in 1988. In addition to the
previously noted issues, inadequate electrical service allows only four of
the six available aerobic exercise machines to be operated. Other
deficiencies include: lack of separation between aerobics, dance and yoga
from the weight and cardio equipment; water damaged ceiling; aged
flooring and walls; and severely outdated shower/bathroom facilities
requiring frequent maintenance.
Academic programming is currently limited by the deficiencies outlined
above. Wellness and Physical Education are an integral part of the college
experience. College programming often includes components that ensure
education of the whole individual, blending academics with mental and
physical wellness. Without renovation, this programming will remain
limited. In addition to providing academic wellness coursework for
college students, the Wellness Center is the only health and fitness facility
in the City of Valdez and provides a focal point for the community in
terms of health and wellness. For PWSCC, renovation of this facility is
essential to fulfilling the mission of service to students and the
community.
Facilities and Land Management Committee Agenda: Page 8 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Project Scope
The project scope includes: upgrades and replacements to the building
electrical, heating and mechanical systems; repair and renewal of water
damaged interior finishes and exterior building envelope; abatement of
asbestos materials and mold; and reconfiguration of space as necessary to
make campus buildings more functional and energy efficient.
A renovated facility will inspire attentiveness to one’s health and wellness,
as the facility itself will evoke a sense of these. Modern equipment will be
capable of running as a result of a new infrastructure that is up-to-date and
adequate. Proper separation of activities and programs will be possible,
and shower and bathroom facilities will be up to modern standards. A
renovated Wellness Center will take several strides forward in serving the
students and community in and around Prince William Sound Community
College.
Variance Report
None
Proposed Total Project Cost and Funding Source(s)
FY11GO Bond
$5,000,000
Estimated Annual Maintenance and Operating Costs (O&M)
Increased operational costs resulting from increased usage should be offset
by energy efficiency improvements.
Consultant(s)
TBD
Other Cost Considerations
None
Backfill Plan
None required.
Schedule for Completion
DESIGN
Formal Project Approval
Schematic Design
Schematic Design Approval
Construction Documents
BID & AWARD
Advertise and Bid
Construction Contract Award
Facilities and Land Management Committee Agenda: Page 9 of 21
December 2010
May 2011
June 2011
November 2011
December 2012
February 2012
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
CONSTRUCTION
Start of Construction
Date of Beneficial Occupancy
April 2012
September 2012
Procurement Method for Construction
Design-Bid-Build
Affirmation
This project complies with Regents’ Policy, the campus master plan, and
the project agreement.
Action Requested
Approval to develop the project documents through schematic design.
Supporting Documents
Proposed Project Budget
C.
Formal Project Approval – UAS Auke Lake Way Project
Reference 16
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the
Board of Regents approve the Formal Project Approval request for
the University of Alaska Southeast, Auke Lake Way Corridor
Improvements & Reconstruction as presented in compliance with the
campus master plan, and authorizes the university administration to
proceed through Schematic Design not to exceed a Total Project Cost
of $4,300,000. This motion is effective December 9, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
The level of approval required shall be based upon TPC as follows:

TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
Facilities and Land Management Committee Agenda: Page 10 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska



TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
Background
The UAS Campus Facilities Master Plan, approved in 2003, analyzed
vehicular circulation and parking to determine opportunities to improve
campus arrival, mitigate pedestrian/vehicular conflicts, and expand or
remove roads where appropriate based on an overall campus plan.
The master plan noted that the existing campus entrance off Glacier
Highway by Auke Creek does not work well. There are difficult turns,
narrow driving lanes, no pedestrian facilities, sharp curves and awkward
alignment of the entry road/service road near Chapel-by-the-Lake. In
addition the road is not under the control of the University as it is a state
road right-of-way across a parcel of federal land. This right-of-way is
further limited by a steep embankment down to a salmon stream on one
side, and private land on the uphill side. Furthermore, that entry lacks a
sense of arrival and the road is too close to Hendrickson, Soboleff, and
Whitehead Buildings and the primary pedestrian walkway.
The master plan noted that the entry road from the Mendenhall Loop Road
provides a more appropriate approach to the campus, with adequate
driving lanes, good visibility and which terminates with an excellent view
of the campus, Auke Lake, and the Mendenhall Glacier, and immediate
access to the main parking lots. The master plan suggests this road as the
primary campus entrance and the elimination of through traffic from the
Glacier Highway entrance. The accelerating deterioration of the existing
roadway makes these changes a priority for capital investment.
Project Scope
This project will change the principal function of Auke Lake Way from a
through road to a pedestrian, service and emergency access route. This
change will have the advantages of reducing vehicle-pedestrian conflicts
within the central campus, replacing deteriorating paving, addressing
underlying drainage issues, providing better service and delivery vehicle
turnaround and drop-off zones, replacing all exterior building and
informational signage, replacing all site lighting, and providing paving and
drainage for the Chapel-by-the-Lake parking lot.
Facilities and Land Management Committee Agenda: Page 11 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Soils investigations have concluded that existing paving and sub-base
materials need to be removed and replaced. The existing roadway exhibits
“potholes, surface depressions, settlement, and moderate cracking”. Poor
drainage is partially responsible for some of the pavement failures and so
the slopes and drainage structures will be reconstructed to adequately
remove storm water from all of the new paved areas.
Through public vehicular traffic will be limited with the use of traffic
control gates. Service and emergency access will need to be provided
with electronic access to the service and fire lane.
The improvements will be constructed in phases. The first phase,
scheduled for construction in 2011 will include the area from the bus
circle in front of Egan Library to the Chapel-by-the-Lake parking lot in
front of Hendrickson Building. The scope will include exterior lighting of
the corridor, exterior signage and the reconstruction and improvement of
all landscaping that is impacted by the project.
In 2009 Saratoga Associates and R&M Engineering were engaged to
develop the concepts from the master plan to reconstruct Auke Lake Way.
The design has the following elements:
1.
2.
3.
4.
5.
6.
7.
Reconstruction of Auke Lake Way from Hendrickson to the Egan
bus circle to replace pavement, signage and lighting, and add
traffic control devices and provide for service and emergency
access;
Reconstruction of the Novatney parking area to a service turnaround including replacing existing pavement and sub-base,
replacing existing site lighting and signage;
Construction of a paved and lighted pedestrian connection from the
Hendrickson Building to the Auke Creek bridge path, eliminating
pedestrian use of the road;
Reconstruction, paving and drainage of the Chapel-by-the-Lake
parking lot as required by the parking agreement;
Construction of a roof structure atop the path between the main
parking lots and the Whitehead entrance;
Revised entry canopies at the intersections of the Novatney and
Whitehead exterior walkways.
Traffic and signage improvements at the Loop Road intersection.
Elements 1 and 4 from the above list are intended to be the first phase of
construction during the summer of 2011.
Facilities and Land Management Committee Agenda: Page 12 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Proposed Cost and Funding Source(s)
The project has been included in the UA capital budget request in FY11
and 12. Due to funding constraints the project in intended to be
implemented in phases. Phase 1 is funded with $825,000 of current year
R&R capital funds. Future phases are intended to be similarly funded.
Estimated Total Project Cost
The estimated total project cost is $4,300,000, see attached project budget.
Maintenance and Operating Costs (M&R)
Maintenance and operational costs will be slightly reduced due to less
patching and repairs of the existing paved areas and more energy efficient
site lighting fixtures.
Consultant(s)
The lead consultant, selected through the formal consultant selection
process, is the Juneau-based engineering firm of R&M Engineering, Inc.
R&M’s design team includes:
Landscape Architects:
Electrical Design:
Landscape Peer Review:
Corvus Design, Inc.
Morris Engineering Group
Saratoga Associates
Other Cost Considerations
N/A
Schedule for Completion
The total project is intended to be implemented in several phases. The
schedule for the first phase is as follows:
Final Design
Bidding & Award
Construction
Project Completion
Winter 2010-2011
Spring 2011
Summer 2011
Fall 2011
Action Requested
Approval to develop the project documents through schematic design.
Supporting Documents
One Page Budget
Vehicle circulation diagram (master plan)
Concept circulation plan
Pavement Inspection Report
Facilities and Land Management Committee Agenda: Page 13 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
IV.
New Business
A.
Formal Project Approval –
Program/Classroom Addition
UAA
Mat-Su
College
Paramedic
Reference 17
The President recommends that:
MOTION
“The Facilities and Land Management Committee approves the
Formal Project Approval request for the University of Alaska
Anchorage Mat-Su College Paramedic Program/Classroom Addition
as presented in compliance with the campus master plan, and
authorizes the university administration to proceed through
schematic design not to exceed a total project cost of $3,500,000. This
motion is effective December 9, 2010.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
An FPA is required for all projects with an estimated TPC in excess of
$2.5 million in order for that project’s inclusion of construction funding to
be included in the university’s capital budget request, unless otherwise
approved by the Board.
The level of approval required shall be based upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
Facilities and Land Management Committee Agenda: Page 14 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
RATIONALE AND RECOMMENDATION
Mat-Su College currently houses an associate's degree in the Nursing
program (administered by UAA) and an associate's degree in the
Paramedic Technology program. Existing laboratory space at the campus
is inadequate to support these programs. Additional space is required for
these programs to grow and succeed.
The nursing program is planning to add a second cohort of 8 more
students at this campus. There is currently one cohort of 8 nursing
students, there would soon be two cohorts of 8 each. Similarly, the next
cohort of paramedic students will grow to 16 students. The current labs are
insufficient for the two programs to grow and succeed.
Project Scope:
This project will provide an approximately 6400gsf addition to the east
side of Snodgrass Hall. The addition will include a paramedic lab, nursing
lab, additional classrooms and offices.
Variance Report
None
Proposed Total Project Cost and Funding Source(s)
FY 11 GO Bond
$3,500,000
(Packaged with MSC Valley Center for Art and Learning request of
$23,500,000)
Estimated Annual Maintenance and Operating Costs (O&M)
Maintenance and Repair
$36,750/year
Operating Costs
$29,400/year
Consultant(s)
TBD
Other Cost Considerations
None
Backfill Plan
Nursing will vacate a classroom in the Fred and Sara Machetanz Building.
This space will be converted into a general purpose classroom without any
additional remodeling planned at this time.
Facilities and Land Management Committee Agenda: Page 15 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Schedule for Completion
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design
Schematic Design Approval
Construction Documents
BID & AWARD
Advertise and Bid
Construction Contract Award
CONSTRUCTION
Start of Construction
Date of Beneficial Occupancy
June 2010
December 2010
May 2011
June 2011
November 2011
December 2011
February 2011
April 2012
April 2013
Procurement Method for Construction
Design-Bid-Build
Affirmation
This project complies with Regents’ Policy, the approved campus master
plan, and the Project Agreement.
Action Requested
Approval to develop the project documents through schematic design.
Supporting Documents
Proposed Project Budget
B.
Formal Project Approval – UAS Sitka Campus Career and Technical
Education Center Renovation
Reference 18
The President recommends that:
MOTION
“The Facilities and Land Management Committee approves the
Formal Project Approval request for the University of Alaska
Southeast Sitka Campus Career and Technical Education Center
Renovation as presented, and authorizes the university administration
to proceed through Schematic Design not to exceed a Total Project
Cost of $3,410,000. This motion is effective December 9, 2010.”
Facilities and Land Management Committee Agenda: Page 16 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be
included in the university’s capital budget request, unless otherwise
approved by the Board.
The level of approval required shall be based upon TPC as follows:

TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management Committee
(F&LMC).

TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.

TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.

TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONAL AND RECOMMENDATION
Background
The Sitka Campus of the University of Alaska Southeast (UAS) serves a
two-year community college role, providing education and training
opportunities to the residents of Sitka as well as students scattered all over
the State using a variety of cutting edge, web based distance education
technologies.
The campus is tasked with the primary responsibility of distance delivery
of the AA and AAS degrees, the pre-nursing lab-based science classes and
a Career and Technical Education (CTE) curriculum. The major objective
is to complete the renovation of the Campus Career and Technical
Education Wing, positioning the campus to contribute to the expected
growth in the renewable energy and energy efficiency industry that
prepares high school students for further training and work and provides
opportunities for adults to maintain job skills or acquire new ones.
Facilities and Land Management Committee Agenda: Page 17 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
When completed, the CTE will house and Energy Efficiency and
Renewable Energy Lab on the first floor and a Student Success Center on
the second floor complete with administrative areas, a testing center, a
faculty training area, a computer classroom and a multi-purpose
meeting/project demonstration area.
Project Scope
The Project Scope includes design, bid and award and construction
services to complete the renovation of the campus’ CTE wing.
Student Success Center to improve capacity to provide a comprehensive,
integrated support system for online and local students. The student
success center will house Elluminate cubicles for taping and delivery of
lessons.
Instructional Design Center to provide a dynamic environment to assist
faculty, adjunct faculty and staff with their teaching, technology
integration, and professional development needs for traditional, online and
blended teaching and delivery of curriculum.
Computer classroom specifically designed as a multi-purpose,
multimedia networked learning environment for 15 students. It will be
designed to support a variety of needs such as a traditional computer lab;
lecture and presentation room; internet web-based learning center and a
curriculum & student portfolio production room.
Construction Technology Laboratory to support Building Energy
Retrofit (BERT) Curriculum. This energy efficiency renewable energy lab
will be a flexible space designed to provide basic skills instruction and
training for students interested in Green collar jobs in addition to
traditional building skills.
Records Storage to provide safe, clean and secure storage for student and
business records, completing a partially finished 2nd floor storage area.
CTE Lecture/Exhibit Hall (Multipurpose Room): Capacity for 60
persons to include a demonstration area to accommodate more than just
traditional students and programs. This space will provide access for night
and weekend use, as well as serve as a center for scientific seminars,
industrial demonstrations and cultural activities.
Art Room improvements in ventilation, lighting and storage.
Facilities and Land Management Committee Agenda: Page 18 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
Other: improve egress, improve way finding, insulation for utility areas
and open project areas.
Proposed Cost and Funding Source(s)
This project is intended to be funded by two sources:
Title III Grant Funding: The United States Department of Education, in
accordance with PL102-324 Higher Education Authorization Act of 1965
awarded a discretionary grant to be awarded in two periods: 10/01/2010 ~
9/30/2011 and 10/01 2011 ~ 9/30/2012. The project would be completed
by September 30, 2012.
Title III Grant
UAS FY11 R&R capital allocation
$ 2,573,079
$ 830,931
Estimated Total Project Cost
The total estimated project cost is $3,410,000
Maintenance and Operating Costs (M&O)
The facilities maintenance and operating costs should be minimally
impacted. The impact will be reviewed during the schematic and design
phases of the project.
Consultant(s)
The prime consultant is NorthWind Architects, a Juneau based
architectural firm. Evelyn Rousso is the Project Architect. The design
team is also made up of the disciplines:
Structural Engineering:
Mechanical Engineering:
Electrical Engineering:
Cost Estimating
Other Cost Considerations
N/A
Schedule for Completion
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design
Design Development
100% Construction Documents
Chris Gianotti, PND Engineers
Doug Murray, Murray & Associates
Ben Haight, Haight & Associates
Jay Lavoie, Estimations, Inc.
Ongoing through December 2010
December 2010
February 2011
April 2011
June 2011
Facilities and Land Management Committee Agenda: Page 19 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
BID & AWARD
Advertise and Bid:
Construction Contract Award
CONSTRUCTION:
Start of Construction
Date of Substantial Completion:
Date of Beneficial Occupancy:
August/September 2011
October 2011
October 2011
July 2012
August 2012
Action Requested
Approve Formal Project Approval to develop the project documents
through Schematic design.
Supporting Documents
One page project budget Conceptual Plan
V.
Ongoing Issues
A.
Report on FLM Chair Approvals for UAF Kuskokwim Campus CANHR
and UAF Arctic Health CANHR Projects (Federal Stimulus Funded
Projects)
Reference 19
Associate Vice President Kit Duke will update the committee on projects
that have been approved by Committee Chair Brady.
B.
Status Report on 2010 UA Engineering Plan
Associate Vice President Kit Duke will provide a brief report to the
committee on findings. The purpose of this report is to update the
Facilities and Land Management Committee on progress made to date,
and begin to identify policy issues.
C.
Status Report on UA Land Sales
Mari Montgomery, director of Land Management, will provide a report on
land sales.
Facilities and Land Management Committee Agenda: Page 20 of 21
Agenda
Facilities and Land Management Committee
December 9, 2010
Fairbanks, Alaska
D.
Construction in Progress
Reference 20
Kit Duke, Chief Facilities Officer, and campus facilities representatives
will update the committee regarding the ongoing investment in capital
facilities and answer questions regarding the status report on active
construction projects approved by the Board of Regents, implementation
of recommendations by the external consultants, functional use survey,
space utilization analysis, and other recent activity of note. This is an
information and discussion item; no action is required.
E.
IT Report to include IT Security
CITO Smith will provide an update on security status with university
systems and update the committee on current issues of information
technology across the university including compliance with new federal
regulations.
VI.
Future Agenda Items
VII.
Adjourn
Facilities and Land Management Committee Agenda: Page 21 of 21