The Duluth Superior Radio Control Club
Bylaws
Contents
*Article I - Name
A. Name and Location
B. Definitions
*Article II - Purpose
A. Mission
B. Vision
C. Objectives
*Article III - Membership
A. Qualifications
B. Dues and Assessments
C. Resolution of Grievances
D. Resignation
E. Termination
F. Disciplinary Action
G. Expulsion
H. Reinstatement
*Article IV - Officers
A. Responsibilities
B. Number of Officers
C. Term of Office
D. Duties
E. Appointed Officials
F. Financial Arrangements
H. Vacancies
*Article V - Meetings
*Article VI - Record Keeping
*Article VII - Committees
A. Standing Committees
B. Special Committees
C. Committee Membership
*Article VIII - Nominations, Elections, and Recall
A. Nominations
B. Election
C. Recall by Election
D. Automatic Recall
*Article IX - Miscellaneous Provisions
A. Roberts Rules
B. Fiscal Year
C. Mailing by Newsletter
D. Transfer of Records
E. Suspension of Bylaw
Provisions
F. Use of Club Mark or Logo
G. Standing Rules
H. Dissolution of Club
*Article X - Amendment of these Bylaws
A. Proposed
B. Approval
C. Balloting
*Article XI - Grievance Procedure
(Flight and Safety Rules)
Article XII - Special Provisions and Notes
*Minimum Standard and Guidelines for AMA Chartered Clubs
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Duluth Superior Radio Control Club
Bylaws
Article I - Name
A. Name
The name of this organization shall be the “Duluth Superior Radio Control
Club”, also known as the “Duluth Radio Control Club Inc.” and shall hereinafter be
referred to for purposes of these by-laws as “ the
Club”.
All references in this document to corporation, organization, society or club
shall be considered one and the same.
B. Location
The location of the Club shall be as determined by the Board of
Directors, in or near the city of Duluth, Minnesota.
C. Association/Definition
1. The Club is a Charter member of the Academy of Model Aeronautics
2.
(AMA) and as such shall maintain all necessary requirements to
retain the Club Charter. AMA #2283
The following requirements must be met in order
to be an AMA Chartered Club:
a. The Club shall consist of five (5) or more current AMA members.
b. At least two (2) of the members shall be over 19 years of age.
c. Each and every Club officer shall be a current AMA member of
Junior, Senior or Open category.
d. Each and every member of the Club who participates in Club flying
activities shall be an AMA member of Junior, Senior, Open or Affiliate
category, or be a current Model Aeronautics Association of Canada (MAAC)
member.
e. All members of the Club have the responsibility to ensure that
their operations in connection with flying activities will be conducted
in compliance with the AMA’s National Safety Code.
The Club is a Nonprofit Corporation organized under the State of
Minnesota Nonprofit Corporation Act. Identification No. N-166.
Article II - Purpose
A. Mission
The primary mission of the Club is to promote and foster educational
and scientific advancement in model aeronautics, to give recognition to model
leadership and to provide guidance and direction in model aeronautics affairs.
B. Vision
1. To provide all members an opportunity to advance their knowledge of
2.
3.
aeronautics through model aviation, by promoting building, flying, research and
development of all forms of flying machines, model aircraft and related radio
controlled hobbies.
To provide individual members with group support in achieving their personal
goals relating to model aeronautics including understanding related
flight control systems, propulsion systems, electronic/electrical systems,
building and construction techniques and flight parameters.
To guide and direct model activities to the end that the pursuit of model aviation
by members will be an enjoyable, experience that will provide substantial
personal satisfaction and continue to challenge his/her knowledge and abilities.
C. Objective
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1. The Objective of this Club shall be the promotion of the building and operation
2.
of radio controlled model cars, boats, and aircraft and to support all other
modeling activities sanctioned by the AMA and pursued by the members of
this Club.
The Club is to have as it’s guiding principal, Of, By, and For the Radio Controlled
Model Enthusiast.
Article III - Membership
A. Qualifications
1. A member may be any person regardless of age or gender, provided the individual
otherwise qualifies under these Bylaws.
2. Open Membership
3. Student Membership
-- (19 years of age or older) Dues will be set annually and
published in the ‘Newsletter’
NOTE: You must first be a member of the AMA and
provide a copy of your AMA card with your application.
--- (Full time student under age 25 with a current Student
I.D. Card) $10.00 per year. NOTE: You must first be
a member of the AMA and provide a copy of your AMA
Card and Student I.D. Card with your application.
4. Junior Membership
--- (Under age 19 as of July 1st) No dues. NOTE: You must
first be a member of the AMA, provide a copy of your
AMA Card and state your date of birth (DOB) on your
application.
5. Honorary Membership
--- Honorary membership may be conferred upon anyone
who has rendered distinguished service to the Club. Proposals
for Honorary membership shall be made to the Board of
Directors for their approval and acceptance.
An honorary member shall have none of the obligations
of membership in the Club but, shall be entitled to all
of the privileges except those of making motions, of voting
and of holding office. The Newsletter Editor shall normally be
granted Honorary membership status.
6. Associate Membership
--- An Associate Member will be Non- flying and may be
Non- AMA. $10.00 per year.
7. Life Membership
--- Special memberships authorized by the Board of Directors
to recognize individuals for exceptional continued support of
Club activities
8. General
Flying members will be required to have in their possession a license issued by
the AMA and a valid Club Membership Card. For the purpose of flying and
insurability the annual AMA license and Club membership periods shall run
from the first day of January through the last day of December of each year,
and shall expire on the 31st of December annually. Note: Flying is not permitted
during the grace period (Jan-Feb) allowed in these bylaws for the payment of
annual renewal Club membership dues, unless the member has in his/her
possession a current AMA license.
B. Dues and Assessments
1. The annual dues to be paid to the Club shall be determined by the Board of
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2.
3.
4.
5.
6.
Directors with the approval of a simple majority vote. Dues are nonrefundable
except under extraordinary circumstances, which will be determined by the
Board of Directors on a case by case basis. Annual dues are to be paid by no later
than the February Club meeting.
Annual dues for renewal of membership and initial dues for new members may
be set at different rates by the Board of Directors based on the financial state
of the Club at the time the dues rates are set.
No special assessment shall be levied upon the Club membership, unless it is
approved by a vote of two-thirds (2/3) majority of the members present at the
regular monthly meeting, and the members have been given five (5) days prior
notice along with an explanation of the assessment.
A member shall be in arrears and shall not be considered active if his/her dues
have not been paid as provided. Any member who allows their membership to
lapse beyond March 1st of any year shall be considered a new member when
renewing their membership and will not be given preference over any other
applicant or reduced renewal rates (if applicable).
Types of membership and limits on the total number of members shall be
determined by the Club officers and approved by a vote of two-thirds (2/3)
majority of the members present at the meeting.
All individuals desiring membership in this corporation shall file with the
Treasurer, their applications therefore, together with proof of eligibility and the
payment of such dues as may be provided herein.
Memberships shall be nontransferable and shall be issued in the name of this
corporation. Membership cards signed by the Treasurer will be issued once
all membership requirements are met. The Treasurer shall provide written
notification to members that have not renewed their membership by March 1st
that they are in arrears and that their dues are over due.
C. Resolution of Grievances
1. Grievances should first be discussed with a Club officer to determine if there
2.
3.
is an acceptable informal resolution available. If the grievance cannot be
resolved by the Club officer to the satisfaction of the grieving party, then
the Club officer will refer the matter to the Board of Directors.
The Board of Directors will convene to resolve referred grievances within thirty (30)
days of said referral and will discuss and vote on a temporary or permanent
resolution. A two-thirds (2/3) majority vote of the Board is required and such
resolutions shall be binding on members of the Club.
Any member receiving a Safety Grievance, who is involved in flying or non-flying
safety violations, will have the Safety Grievance resolved in accordance with Article XI.
D. Resignation, Termination, Disciplinary Action, Expulsion and
Reinstatement of Membership
1. Any member in good standing may resign his/her membership by giving
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3.
4.
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written notice to the Club.
If any member ceases to have the qualification necessary for membership
in the AMA, his/her membership in the Club shall thereby terminate, subject
to reinstatement upon restoration of eligibility. This is not applicable to
Associate Members.
Any other unacceptable behavior related to flying activities by an individual
member or members, as defined by the Board of Directors, become the responsibility
of the Board of Directors as stated in these bylaws. Any individual may
be expelled from membership in the Club by a two-thirds (2/3) majority vote of
the Board of Directors if, in the Board of Directors determination, such
individual willfully commits any act or omission, which is a violation of any
of the terms of these Bylaws, or the rules of the AMA, or which is detrimental
to the Club, the AMA, or to model aviation.
Any member who is expelled from membership may be reinstated to membership
by a two-thirds (2/3) majority vote of the Board of Directors.
The Board of Directors shall have the discretionary authority to provide for and
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to impose disciplinary action for such acts or omissions, which do not justify
expulsion from membership.
Article IV - Officers
A.
Responsibilities
1. The Officers of this Club shall be a President, Vice-President, Secretary, Treasurer,
Field Marshall, Safety Officer and any other member elected to serve as a member
of the Board of Directors. These Officers shall perform the duties prescribed by
these bylaws adopted by the Club membership.
2. The Officers of the Club shall constitute the Board of Directors. The Board of Directors
shall have general supervision of the affairs of the Club between Club meetings,
fix the hour and place of the meetings, make recommendations to the Club, and shall
perform such other duties as are specified in these bylaws. The Board of Directors
shall be subject to the orders of the Club and none of its acts shall conflict with
action taken by the Club.
3. Official decisions by the Board of Directors may be made by a two-thirds (2/3) majority
mail vote or by a quorum at a Board of Director meeting. A quorum shall consist of at least
50% of the current Board members. Official decisions shall be consistent with the stated
purposes and objectives of the AMA as set forth in its Bylaws and, where those Bylaws are
not specified, vested in the sound discretion of the Board of Directors.
4. Decisions, policies, procedures and other managerial affairs that significantly affect the daily
operation of the Club will be presented to the Club membership for adoption by a majority
vote during the next scheduled Club meeting.
5. The Board of Directors shall make appointments of Standing Committee Chairmen in accordance
with Article IV, E. of these bylaws.
B.
Number of Directors
1. The Board of Directors shall consist of not less than two (2) and not more
2.
C.
Terms of Office
1. The officers of this corporation shall serve for a term of one year and until his
2.
D.
than eight (8) members.
A minimum of two (2) current AMA Open or Senior members must be named
as officers of the Club and serve on the Board of Directors.
or her successor has been duly elected and qualified. The officer will be elected
by the membership. All officers shall perform their duties to the best of their
ability and according to the provisions herein.
No member shall normally hold more than one office at a time and no member
shall be eligible to serve more than two consecutive terms in the same office
unless that person is reelected to that office by at least a two-thirds (2/3) majority
vote.
Duties
1. President
a. The President shall be the executive officer of the Club and shall preside at all
Board of Directors and membership meetings. He shall be the spokesperson for
the Club. He shall appoint special committees, as he deems necessary. He will
cast the deciding vote in any case where a tie vote is encountered.
b. The President shall complete the annual AMA Charter package including
a current list of club officers. He shall calculate charter fees, additionally
insured fees, Intro Instructor fees and other fees as stipulated by the AMA.
Total fee amounts will be turned over to the Treasurer for payment. The complete
Club Charter package will be submitted to the AMA prior to March 31st annually.
c. The President shall make appointments of Club officials in accordance with Article
IV, E. of these bylaws.
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2. Vice President
a. The Vice-President shall assist the President in all matters and shall assume
the duties of the President if, for any reason, the President is not able to perform
his/her duties. He/she shall be responsible for coordinating the efforts of Standing
Committee Chairmen to support the schedule of annual events.
b. The Vice-President shall be knowledgeable in the regulations relating to a nonprofit
organization, will complete the Minnesota Nonprofit Corporation annual registration
and file it with the Minnesota Secretary of State with associated fees by December 31st.
of each year.
c. The Vice-President shall conduct an annual audit of the Treasurer’s records at the
close of the fiscal year or upon the election of a new Treasurer and report the results
of this audit to the Board of Directors
1. Secretary
a. The Secretary shall record minutes of each Club and Board of Director’s
meeting and will provide the Newsletter Editor with legible minutes
within 10 business days of the meeting. The Club Secretary
will assist the Newsletter Editor as necessary in the production and
distribution of the Club Newsletter.
b. The Secretary will maintain, for a period of two (2) years, a record of all
Club meeting minutes and Board meeting minutes.
c. The Club Secretary shall maintain an accurate record, including place of
storage, of all Club assets. Field Marshals shall annually provide data on equipment
located at the field(s) for inclusion in the Secretary’s records.
4. Treasurer
a. The Treasurer shall have charge of all Club funds, and shall collect dues when
they are due, and is authorized to pay any and all Club obligations from these funds.
He/she shall keep appropriate records of all Club monetary transactions and shall
provide an annual Treasurer’s report to the Club.
If the Vice-president, for any reason, is unable to perform his duties, the Treasurer
shall assist or take over the duties of the Vice-president as needed.
b. The Treasurer shall notify AMA immediately in writing of any changes in Club
officers, will provide AMA with the annual Club roster update enclosed in the
Club Charter package and will provide AMA with Club roster updates when required.
c. The Treasurer will control Club membership and verify AMA membership by
acting as the central point of control for Club membership application and renewal.
He shall maintain an up to date membership record of all members including their
name, mailing address, telephone number and AMA membership number. He may
issue Club Membership Cards to applicants once eligibility requirements for membership
are verified.
d. The Treasurer will provide each new Club member a welcome package including a
a copy of the Club bylaws when their Membership Card is issued..
e. The Treasurer shall pay all land taxes, land lease fees, Club Charter fees, insurance fees
and Club incorporation fees prior to their annual due dates.
f. All funds in the possession of the Treasurer shall be deposited in the name of the
Club at such bank as shall be determined by the Board of Directors. All
checks or disbursements for the payment of money shall be executed by the Treasurer
or the President. In the absence of the Treasurer and the President, the Board may authorize any
two officers of the Club to so act.
g. The Treasurer will keep the Board of Directors apprised of the financial status of
the Club and will make recommendations to the Board of Directors as necessary to
avoid monetary indebtedness.
5. Field Marshall
a. The Field Marshall shall have overall supervision of all Club activities
at the flying site(s), and will ensure that the flying site and its related
support components are maintained in a condition acceptable to the
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Board of Directors. The Field Marshall will supervise other Club members
as necessary for spring cleanup, fall shutdown and event support
preparations.
b. The Field Marshall shall be responsible for establishing mowing crews
and mowing equipment maintenance crews. The Field Marshall is to ensure
that the field is properly maintained and recommend improvements or
changes. This includes field cleanup, shed maintenance, Port-a-toilet
maintenance and sign or safety barrier maintenance.
c. The Field Marshall shall use the AMA recommended RC flying site specification
as a guide for flying site layout.
d. Field Marshall duties include:
(1) Supervision of field layout, parking, flight line, etc.
(2) Greeting of new pilots at the field and explanation of
field rules and policies.
(3) Location of nearest hospital and police department.
(4) Location of field fire extinguisher.
(5) Supervision of transmitter impound area.
(6) Field maintenance crew supervision.
(7) Knowledge of first aid and location of first aid kit.
(8) Erection of temporary signs during flying events.
(9) Field clean up (litter, etc.)
(10) Presentation at Club meetings of problems and field needs.
(11) Ability to handle non-flyers who may disrupt operations.
(12) Personal knowledge of public safety officials to contact if needed.
e. The Field Marshall shall provide an updated inventory of all field equipment
to the Club Secretary. This list will be updated annually and whenever changes
to field equipment are made.
6. Safety Officer
a. The Safety Officer shall be responsible for the overall safe environment at the
flying field(s). He/she has the responsibility and the authority to bar individuals,
whether Club members or not, from using or continuing to use the Club flying
field if they do not adhere to the AMA and Club safety rules and procedures.
b. Any person so barred from the use of the flying field may not fly from the Club
field until arrangements have been made with one or more of the Club officers
to correct the unsafe situation that caused him/her to be barred. The Safety Officer
must approve these arrangements before he/she may again use the field.
c. The Safety Officer shall periodically check the field first aid boxes and ensure that
they are well stocked with required supplies.
d. The Safety Officer shall be responsible for chairing the Safety Committee and
ensuring existing safety rules are enforced. This includes processing the grievance
forms and following the grievance procedure specified in Article XI.
e. The Safety Officer’s duties include:
(1) Preparation of Club safety rules.
(2) Enforcement of AMA Safety Code.
(3) Right to prevent individual fliers from flying if their conduct or aircraft
are not suitable or the environmental conditions are unfavorable.
(4) Supervision of spectator areas.
(5) Supervision of flight-line and frequency control.
(6) Know address and shortest route to hospital, police and fire department.
(7) Know the location of field fire extinguisher.
(8) Conduct safety classes as part of regular Club meetings.
Note: The same person who has the position of Field Marshall can also hold the position of Safety Officer.
E.
Appointed Officials
1. The President shall appoint during the December meeting, with the advice and
consent of the general membership, Grounds Keepers, Intro. Pilots, Events Coordinators,
Special Committee Chairmen and other personnel as necessary to support the needs of
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2.
F.
Financial Arrangements
1. The Treasurer of the Club is authorized to receive contributions or specially
2.
3.
G.
the membership.
The Board of Directors shall appoint, during the December meeting, Committee Chairmen
for the Contest/Events Committee, Awards Recognition Committee, Auction Committee and
Finance Committee.
obtained funds from any individual or institution, to be applied to the operating
expenses of the Club.
The President will have discretionary spending of up to $300.00 without
requiring approval, up to $500.00 with approval of the Board of Directors and
any spending in excess of $500.00 will require approval of the majority of the
membership at attendance during a scheduled Club meeting or activity.
No indebtedness may be incurred by the Board of Directors or the Treasurer
in excess of the amount in the treasury.
Vacancies
1. Any officer who is absent from three (3) or more meetings without proper notice or
2.
who cannot perform his/her duties as a representative of the Club, shall be dropped
from the Board at the discretion of the President and replaced under the following
provisions hereof.
Any vacancy of officers or members of the Board of Directors between elections shall
be filled by a qualified member chosen by the Board of Directors. The member may be
designated to serve on a temporary or permanent basis at the discretion of the Board
based on the term of the vacancy.
Article V - Meetings
A. General Membership meetings
1. At least one annual meeting of this Club shall be held at a time and place
2.
to be determined by the Board of Directors. At least seven (7) days prior to the
day of the annual meeting, there shall be mailed or to each member of the corporation
at his or her address, as shown on the books of the corporation, notice
specifying the time and place of said meeting. The annual meeting shall be for the
purpose of electing officers, receiving reports of officers and committees, and for any
other business that may arise. Normally this meeting will be held during the month
of November.
Regular meetings of the Club will normally be held each month from September
through April. Additional meetings may be called to coincide with the summer
activity schedule. The time and location of membership meetings will be published
in the Club Newsletter.
B. Board of Director’s meetings
The Board of Directors shall meet as necessary to support the needs of the Club.
The time and place will be determined by mutual agreement of the Board members.
Board meetings are open to all members and all members are encouraged to provide
the Board with input on topics being discussed. Only Board members are permitted
to vote.
C. Special meetings
1. Special meetings may be called by the President or by the Board of Directors. Any
member of the Club may initiate a request for a Special meeting or for action by the
Board of Directors by submitting a written proposal to a Club officer. The proposal
shall include a written description of the nature, type and extent of the request with
recommendations for resolution of the request.
2. The Chairman of the Board shall forward copies of the request to other members of the
Board for their consideration. If deemed appropriate the matter will be resolved at
a special meeting or will be placed on the working agenda of the next scheduled Club
meeting. Should a special meeting be called, the purpose of the meeting
shall be stated in the call. Except in cases of emergency, at least three day’s notice
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shall be given to all members that are expected to attend the particular meeting.
D. Quorum
At any annual, monthly or special meeting of the Club, the members present in person
or by proxy shall constitute a quorum for the transaction of any and all business.
Article VI - Record Keeping
A.
All records that are required to be kept by these bylaws shall be neat and legible.
Records shall be retained for a period of two years and all records shall be subject to
audit by the Club President or his designated representative.
During turnover of records from one Club officer to another the turnover shall not be
considered complete until the relieving officer is satisfied that any and all discrepancies
have been corrected by the out going officer to the satisfaction of the relieving officer.
The status of such relief and record turnover shall be reported to the Chairman of the
Board of Directors.
B.
Article VII - Committees
A. Standing Committees
1. Contest/Event Committee
The Event Committee Chairman shall be responsible for coordinating and
establishing, in conjunction with the Club’s Contest Directors and Event
Coordinators, a annual schedule of events for the Club. The schedule will be
decided on by the committee and proposed to the Club members at the January
membership meeting.
2. Awards/Recognition Committee
The Awards/Recognition Committee Chairman will be responsible for recommending
awards to members for achievement, excellence and/or promotion of model aeronautics.
3. Auction Committee
The Auction Committee Chairman will establish an Auction Committee
The Auction Committee will consist of an Auctioneer, Seller records keeper,
Buyer records keeper, Treasurer, and additional personnel as deemed necessary.
The Auction Committee will determine the time and location for the auction,
advertise the auction, prepare all the auction paperwork and records prior to
the auction and conduct the auction. They will organize and supervise post-auction
clean up and insure that the proprietor of the facility is compensated for facility use.
4. Finance Committee
A Finance Committee composed of the Treasurer as Committee Chairman shall prepare
a budget for the fiscal year and submit it to the Club at it’s regular meeting in March.
The Finance Committee may from time to time submit amendments to the budget for
the current fiscal year, which may be adopted by a majority vote.
5. Committee Chairmen will keep the Vice-President informed of their progress and of any
problems that would keep them from completing their assigned responsibilities.
B.
Special Committees
1. Such other committees, Standing or Special, shall be appointed by the President,
2.
C.
or the Board of Directors as they deem necessary to carry on the work of
the Club.
The Safety Committee shall be convened by the Safety Committee Chairman (Field Safety
Officer) as necessary to resolve safety related matters.
Committee Membership
1. Committee membership shall be determined by the Committee Chairman and will
2.
3.
normally include at least two other Club members that are determined to be
knowledgeable in the area for which the committee was formed.
The President and Vice-president shall be ex-officio members of all committees.
Club members that are appointed as Committee Chairmen or Committee Members will
fulfill their assigned tasks with the best interest of the Club taken into consideration.
Members that are unable to serve on a Committee must notify the Vice-President of
their inability to serve in the assigned position.
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Article VIII - Nominations, Elections and Recall
A. Nominations
1. Nominations of Club officers shall be made at the general membership meeting
during the month of October. Nominations for office may be made by any active
Club member holding voting rights, either in person or by submitting a proxy
nomination to an existing Club officer prior to the October meeting.
2. Any member nominated must signify his acceptance of any nomination he or she
may receive at the time of, or within 10 days following the nomination.
B.
Elections
Officers are to be elected by a vote of a simple majority of Club members present at
the regular meeting in the month of November. Mail in ballots may be made available
for those members who have voting rights but can not attend the meeting. Those ballots,
returned by mail before the election meeting, will be counted as if those persons
were present at the meeting. New officers will take office immediately after the
December meeting. Every effort should be made by the out going officer to turn over
all pertinent information and Club records prior to the December meeting.
C.
Recall
A secret ballot is required for elections, for removal of a Club officer, a member of
the Board of Directors, and for expulsion of a member from the Club unless waived by
a simple majority vote of the members present at the meeting. Recall of elected Club
Officers will require a two-thirds (2/3) majority vote of the Club membership.
D. Automatic Recall
Election results shall be considered null and void and elected officials shall be recalled
if discrepancies are found in the election procedures that would reflect unfavorably on
the integrity of the elected official, the Club or the AMA.
Article IX - Miscellaneous Provisions
A. Roberts Rules
The rules contained in the current edition of Robert’s Rules of Order Newly Revised
shall govern the Club in all cases to which they are applicable and in which they are
not inconsistent with these bylaws and any special rules of order the Club may adopt.
The meeting Chairperson may elect to modify or suspend Robert’s Rules of Order
based on the circumstance of the meeting and the desires of the majority of members
present.
B.
Fiscal Year
The fiscal year of the corporation shall run from the first day of April to the
last day of March.
C.
Mailings by Newsletter
All members in good standing will receive notification of Club events by receipt
of a Club Newsletter and/or E-mail. The frequency and date of mailings of the
Club Newsletter will be determined by the Club Secretary and the Club Newsletter
Editor.
D.
Transfer of Records
All required records will be transferred from an outgoing Club official to an incoming
Club official prior to the outgoing official being relieved of his/her duties. This transfer
of records will be reported to the Vice-president.
E.
Suspension of Bylaw Provisions
The provisions of these bylaws may not be suspended unless the specific bylaw article or
clause provides for it’s own suspension under specified conditions.
F.
Use of Club Logo
1. The Club Logo shall be as approved by the Club membership.
a. The logo shall be used only in connection with goods and services approved
b.
by the Club and shall be used only in the manner and in the logotype
approved by the Club.
The goods provided and the services rendered shall be of such quality and
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nature so as not to bring discredit upon the Club.
c. If at any time the Club should find that the goods or services offered by members
d.
G.
are not approved or do not meet the quality of the Club, the Board of Directors
shall promptly call the situation to the attention of the member, specifically pointing
out in what respect there has not been compliance, and the member will take steps
necessary to correct the deficiencies.
Members acknowledge that the logo(s) are the sole exclusive property of the Club,
and agree not to use the logo(s) in any other way than expressly permitted
without the prior written consent of the Club. All goodwill created by such use shall
at all times inure to the benefit of the Club.
Standing Rules
1. Members of this Club will have as their guiding principal, Of, By and For
the modeling enthusiast. At all times during Club related activities members
will make an effort to extend every courtesy and consideration to prospective
members, new members and current members of all categories. The positive
promotion of modeling activities with special emphasis on all aspects of model
aviation is desired.
2. All flying Club members must be a member of the AMA, have a current AMA
Membership Card in their possession and must have a current, valid Club
Membership Card. A Club Membership Card is valid only if the Treasurer
has signed and issued the card to the member, indicating membership status
and payment of dues.
3. All Club members and guest pilots are required to know and follow the AMA
Safety Code.
4. Any pilot or guest pilot must show proof of AMA or Club membership
for the current year to any Club member upon the Club member’s request for
such proof. Failure to do so will result in the pilot or guest pilot being told that
they will not be allowed to use the Club flying property (owned or leased) for
flying activities until such proof is presented. Disagreement arising as a result
of this rule will be referred to a Club Officer with specific details for appropriate
resolution.
5. Transient, visiting, or guest pilots may use the flying fields provided that they are
AMA or MAAC members, observe all AMA Safety Codes, follow any Club rules
posted at the field, observe frequency control procedures and adhere to any policies
and procedures specified by Club members present.
6. Non-Club member pilots or pilots under instruction that intend to use the field or
Club facilities for more than 30 days are expected to pay annual Club dues and join
the Club.
7. Non-AMA members may be allowed to fly under the instruction of a Club member
only in the following two circumstances:
a. SINGLE FLIGHT BUDDY-BOX DEMO
Any competent Club pilot may provide flight training/demonstration to any
Non-AMA, Non-Club person by using a “Buddy-Box”. This is a one time
only flight training/demo per Club pilot.
b. INTRODUCTORY PILOT PROGRAM
A Non-AMA/Non-Club person may receive flight training for thirty (30)
consecutive days from a Club designated Intro Pilot. Instruction must take
place at a Club field, “Buddy-Box” use is recommended, and all preflight and
flight requirements must be completed by the Intro-Pilot including submitting
registration paperwork to AMA within 48 hours of the start of instruction.
8. Each member will observe the use of the frequency board while flying. Transmitters
11
will not be turned on for any reason within three miles of the flying site, at the flying
site, in the pits or at the flight line unless the operator has the required frequency pin
from the frequency board in his possession. The frequency pin will be returned to the
frequency board and the transmitter turned off when ever the member is not actually
using his/her transmitter.
9. Spectators that are not Club members will not be permitted in the pit area unless
accompanied by a Club member.
10. Taxi of aircraft will not be permitted immediately behind or to the rear of any pilot
or pilot assistant at the flight line.
11. Flying over the soccer fields or baseball fields in Duluth when the soccer or baseball
fields are in use is prohibited.
12. First or initial flights of untested aircraft will not be performed during Fun Flys, unless
all other planes are on the ground, the test pilot is a seasoned pilot and initial takeoff
and flight pattern is such that it will not endanger spectators or vehicles.
13. Whenever possible pilots at the flight line will notify other pilots at the flight line of
their intentions by verbal announcement such as “Landing”, ”Deadstick” or “On the
Runway” etc.
14. Flying hours are from 8:00 AM until dusk at the Duluth field and are unlimited at the
Superior Field.
15. Engine noise restrictions during AMA Sanctioned Events shall be established by the Contest
Director based on AMA Competition Regulations. During Non-Sanctioned Events and Open
Flying periods, no individual engine should exceed the general overall noise level at the field as
determined by the Event Coordinator, the Field Marshal and/or the Safety Officer. If a muffler
was provided by the manufacturer as part of the engine package then it, or a comparable muffler
should be installed. If a muffler is lost while flying the pilot will land and refrain from flying
until the muffler is replaced. Engines that are relatively quiet without a muffler installed may
be operated without a muffler.
16. Should a model land outside the flying site on private property, every effort will be made
to obtain permission to go on the property to retrieve it. To not do so could be treated by
the owner as trespassing and reflect negatively on the Club and it’s activities.
H.
Dissolution of the Club
1. The Corporation may be dissolved with the approval of a majority vote of the membership.
2.
Upon the dissolution of the Corporation, the Board shall, after paying or making
provision for the payment of all liabilities of the Corporation, dispose of all the
assets of the Corporation exclusively for the purposes of the Corporation in such
manner, to such organization or organizations, organized to operate exclusively for
charitable, educational, religious or scientific purposes as shall at the time qualify
as an exempt organization under Section 501(c)(3) of the Internal Revenue Code 1986,
as amended, or to such other organization with purposes similar to the purposes of
this Corporation, as the Board shall determine. Any such assets not so disposed of
shall be disposed of by the Court of Common Pleas (or similar court) of the county in
which the principal office of this Corporation is then located, exclusively for the purposes
and to such organization or organizations, as said court shall determine.
Dissolution or Liquidation of this Club must also comply with the articles of incorporation
for the Duluth Radio Control Club Inc., and Chapter 317 Minnesota Statutes known as
Minnesota Nonprofit Corporation Act.
Article X - Amendment of these Bylaws
A. Proposal
Amendments may be made to these bylaws at any general meeting of the Club membership
provided the members shall have been notified in writing at least five (5) days in advance
that the amendments are to be considered.
B. Approval
Amendments shall be approved by no less than two-thirds (2/3) majority vote of members
present, at the regular monthly meeting.
C. Balloting
Mail in ballots may be made available for those members who cannot attend the meeting.
Those ballots, returned by mail before the next meeting, will be counted as if those persons
were present at the meeting.
Article XI - Grievance Procedure (Flight and Ground Safety Rules)
A. Purpose
The grievance procedure provides a mechanism to enforce existing safety rules
12
by providing a progressive disciplinary system when needed. Although most
complaints can be resolved informally, if a complaint is serious or cannot be resolved
informally, the matter should be referred to the Safety Committee for its consideration
by means of a Grievance Form to be filled out and turned into the Safety Committee
Chairman / Field Safety Officer. At least one witness is required to sign the Grievance Form.
B.
Safety Committee
1.
2.
3.
4.
5.
6.
The Safety Committee shall use its judgment in carrying out action on the
following:
A Grievance Form will be filled out and turned into the Safety Committee
Chairman. At least one witness is required.
FIRST VIOLATION
a. Viewpoints of both complainants and accused will be considered.
b. Complainant's names will be disclosed.
c. A verbal reprimand will be given to the accused by the Safety Committee,
if such is warranted, and will be recorded in the Committee files.
If not warranted no record will be made.
SECOND VIOLATION
a. Complainant's name will be disclosed.
b. The accused has the right to a written rebuttal, to be reviewed by the Committee.
c. If the Committee so decides, the flying privileges of the accused will be
suspended for thirty (30) days. Written notice of this shall be issued and a
copy published in the Club Newsletter.
THIRD VIOLATION
a. The Committee will notify the accused in writing and the Club members via the
Club Newsletter that the Club will vote on the expulsion of the accused at the
next meeting.
b. Said expulsion will last for one-year minimum. (Longer if deemed necessary
by the Board of Directors).
c. A member may be expelled from the Club upon a two-thirds (2/3) majority
vote of the membership present at the meeting.
d. Voting will be by secret ballot at a regular monthly meeting.
e. The expelled member may reapply for membership after the expiration of the
expulsion time period.
All three actions will not be enforced unless they are accumulated in a two-year
period of time.
Any member receiving a Grievance, who directs any retaliation action against
the person filing said Grievance, will be subject to immediate expulsion from
the Club. This is to include threats, intimidation, physical harm, intentional
equipment damage, or any other action deemed to be retaliatory by the Board
of Directors.
Article XII - Special Provisions and notes
A. These bylaws and subsequent amendments are to agree with the “Minnesota Nonprofit
Corporation Act, Chapter 317 Minnesota Statutes of 1986”
B.
The ‘Articles of Incorporation’ of the Duluth Radio Control Club, Inc. are summarized herewith for 13
clarification and take preference over any and all bylaws stated herein.
1. Name
The name of this corporation shall be “The Duluth Radio Control Club, Inc.”
2. Purpose
The purpose of this corporation shall be the promotion of the building and operation
of radio controlled cars, boats and airplanes.
3. Nonprofit Status
SECTION 1. The corporation shall not afford pecuniary gain, incidentally or otherwise,
to it’s members.
SECTION 2. No substantial part of the activities of this corporation shall be conducted
to carry on propaganda or to otherwise attempt to influence legislation,
and no part whatsoever of the activities of this corporation shall be the
participation in or intervention in, any political campaign on behalf of any
candidate for public office.
SECTION 3. Should this corporation ever be designated a private foundation by the
internal revenue service this charter shall be amended to comply in all
respects with Internal Revenue Code of 1954, Section 508(e), or as amended.
SECTION 4. In the event of the liquidation, dissolution, or winding up of the corporation
whether voluntary, involuntary, or by operation of law, and except as may
be otherwise provided by applicable law, the corporation shall have power to
to dispose of its assets in such manner as it may, by majority vote of its
members, determine; provided however, that such disposition shall be strictly
in conformity with the objects and purposes for which it is organized; and
provided further that such organizations to which any of the assets of the
corporation shall be distributed shall qualify as an exempt organization under
Section 501(c)(3) of the Internal Revenue Code of 1954, or as amended.
4. Duration of Existence
The period of duration of the existence of this corporation shall be perpetual.
5. Directors
The number of Directors constituting the first Board of Directors of this corporation
shall be seven (7), and the tenure in office of such first Board of Directors shall be
one (1) year, or until successors are elected and qualified.
6. Personal Liability
There shall be no personal liability for corporate obligations imposed upon the
members of this corporation.
7. Stock
C.
D.
E.
F.
This corporation shall have no capital stock.
The sequencing of scheduled events at monthly meetings as described herein is provided for general
guidance in the annual operation of the Club and is not intended to be compulsive or mandatory.
Actual monthly events and day to day activities will be conducted based on the preferences of the membership.
The articles in these bylaws that control the disposition of assets as a result of dissolution and liquidation of
The Club as a whole are not applicable to the day to day acquisition or disposition of Club assets that may be
required in support of normal Club activities.
These bylaws and procedures were approved by the Board of Directors in March 2003 and adopted by the
Membership in April 2003.
Duluth Superior Radio Control Club Grievance form (attached)
The
Duluth Superior
Radio Control
Club
Bylaws
The Duluth Superior Radio Control Club
Date:
Time:
Grievance Form
Nature of violation:
Signature:_________________________________
Witness:___________________________________
Additional Witnesses (Not Required)
1:________________________________________
2:________________________________________
3:________________________________________