Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, June 4, 2009, *3:30 p.m. – 5:00 p.m.
Room 109 Butrovich Building
University of Alaska Fairbanks
Fairbanks, Alaska
*Times for meetings are subject to modifications within the June 4-5, 2009 timeframe.
Committee Members:
Timothy Brady, Committee Chair
Carl Marrs, Committee Vice Chair
Mary K. Hughes
I.
Call to Order
II.
Adoption of Agenda
Robert Martin
Kirk Wickersham
Cynthia Henry, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as
presented.
I.
II.
III.
IV.
V.
Call to Order
Adoption of Agenda
Full Board Consent Agenda
A.
Formal Project Approval for the Toolik Field Station Dining
Facility at the University of Alaska Fairbanks
B.
Schematic Design Approval for the Science Renovation at the
University of Alaska Anchorage
C.
Total Project Cost Increase Approval for the Arctic Health
Revitalization Phase 2 at the University of Alaska Fairbanks
New Business
A.
Formal Project Approval for the Kachemak Bay Campus
Classroom Building at the University of Alaska Anchorage
B.
Limited Schematic Design Approval for the Seawolf Sports
Arena – Road Upgrade and Site Clearing at the University of
Alaska Anchorage
Ongoing Issues
A.
Report on the Utilities Development Plan at the University of
Alaska Fairbanks
B.
Report on the University of Alaska Anchorage Campus Master
Plan
C.
Status Report on University Investments in Capital Facilities,
Construction in Progress, and Other Projects
D.
Update on IT Issues
Facilities & Land Management Committee Agenda: Page 1 of 23
Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
VI.
VII.
Future Agenda Items
Adjourn
This motion is effective June 4, 2009."
III.
Full Board Consent Agenda
A.
Formal Project Approval of the Toolik Field Station Dining Facility at the
University of Alaska Fairbanks
Reference 13
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the
Board of Regents approve the combined Formal Project Approval
and Schematic Design Approval requests for the University of Alaska
Fairbanks Toolik Field Station Dining Facility as presented, and
authorizes the university administration to permit NSF to proceed
through project completion at no project cost to the university. This
motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be
included in the university’s capital budget request, unless otherwise
approved by the Board. The level of approval required shall be based
upon TPC as follows:



TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
Facilities & Land Management Committee Agenda: Page 2 of 28
Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska

TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
1.
Background
The Toolik Field Station is located in the northern foothills of the Brooks
Range in northern Alaska on the southeast shore of Toolik Lake, 254 km
north of the Arctic Circle adjacent to the Dalton Highway. Toolik Field
Station supports 300-400 researchers annually between April through
October and more than 100 scientists and students are at Toolik on any
given day during midsummer. Toolik Field Station is a unique and
valuable center for arctic research because of its history of investment in
long-term monitoring of climate, hydrology, biodiversity, and
physiological and ecological processes.
The land is owned by the Federal Bureau of Land Management and leased
to the University of Alaska. All facilities at Toolik Field Station are
owned by NSF or UAF. Toolik is operated and administered by the
Institute of Arctic Biology at the University of Alaska Fairbanks under a
Cooperative Agreement with the National Science Foundation (NSF). The
Cooperative Agreement is worth approximately $3M/year. The new
facility will be owned by NSF.
Toolik Field Station supports year round operations and research and the
TFS development plan calls for expanded winter capable operations,
laboratories, dormitories, and support facilities within 5 years.
2.
Project Scope
The highest priority project in the Toolik Development Plan is a new
Kitchen and Dining Facility that can serve 160 people in the summer and
60 people during the winter. A conceptual floor plan is attached. The
plan accommodates shipping/receiving, food storage, food preparation,
restrooms and 575 sf of camp management offices in addition to the
dining room. The total area of the facility is approximately 6,000 sf at an
estimated total project cost of $4,900,000.
The new facility will located adjacent to the existing dining hall. The site
is located equidistant from the labs and the dormitories. This will allow
scientists reasonable access from where they work and live.
The project scope will also include improvements to the water supply and
distribution system. The estimated cost of the water system improvements
is approximately $400,000. The current water system is not winter
capable.
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June 4, 2009
Fairbanks, Alaska
It is anticipated that construction will be modular with significant prefabrication done off site to reduce on site labor costs. This will also
minimize the disruption of research during the busy summer season.
3.
Proposed Cost and Funding Source(s)
The NSF has allocated $4.9M from the American Recovery and
Reinvestment Act for Toolik facility and infrastructure improvements and
$0.4M from other sources for a total of $5.3M.
4.
Maintenance and Operating Costs (M&R)
UAF performs Operation and maintenance for all facilities at Toolik with
funding provided by NSF. UAF and NSF have a cooperative agreement
that is currently valued at approximately $3M per year. After construction
the new facility will be owned by NSF and they will provide additional
funds to UAF for the operation and maintenance. NSF is the primary
agency funding research at Toolik and they provide all of the O&M
funding, some via the Cooperative Agreement and the remainder from
researcher per diem.
5.
Consultant(s)
Design and construction of the project will be performed by the NSF
Arctic Logistics Contractor (CH2M Hill Polar Services) or their
subcontractors. UAF Facilities Services will not have a procurement role,
but will have a review and monitoring role in the project.
6.
Schedule for Completion
Design
Site Work
Construction
7.
May 2009-November 2009
August 2009-October 2009
December 2009-October 2010
Action Requested
Formal Project Approval and Schematic Design Approval.
8.
Supporting Documents (Appendix)

Conceptual Floor Plans
A one-page budget is normally included, but since NSF is providing all of
the funding and project management details of the budget are not
available.
Facilities & Land Management Committee Agenda: Page 4 of 28
Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
B.
Schematic Design Approval for the Science Renovation at the University
of Alaska Anchorage
Reference 14
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends the
Board of Regents approves the Schematic Design request for the
University of Alaska Anchorage UAA Science Renovation as
presented, and authorizes the University administration to proceed
through Construction Document completion not to exceed a Total
Project Cost of $11,400,000; and allow for the Phase I demolition and
construction work for $3,000,000. This motion is effective June 4,
2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design
Approval (SDA) represents approval of the location of the facility, its
relationship to other facilities, the functional relationship of interior areas,
the basic design including construction materials, mechanical, electrical,
technology infrastructure, and telecommunications systems, and any other
changes to the project since Formal Project Approval.
Unless otherwise designated by the approval authority or a Material
Change in the project is subsequently identified, SDA also represents
approval of the proposed cost of the next phase(s) of the project and
authorization to complete the Construction Documents process, to bid and
award a contract within the approved budget, and to proceed to completion
of project construction. Provided, however, if a Material Change in the
project is subsequently identified, such change will be subject to the
approval process described below.
For the Schematic Design Approval, if there has been no Material Change
in the project since the Formal Project Approval, approval levels shall be
as follows:



TPC > $4 million will require approval by the Facilities and Land
Management Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
chair of the F&LMC.
TPC ≤ $2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
Facilities & Land Management Committee Agenda: Page 5 of 28
Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
If there has been a Material Change in the project since the Formal Project
Approval, the Schematic Design approval levels shall be the same as the
Formal Project Approval.
RATIONALE AND RECOMMENDATION
The existing UAA Science building was originally constructed in 1975.
The current programs that are in Science are moving into the new
Integrated Science Building in August 2009. Science programs from
BMH, and ENG that did not fit into ISB will be moving into Science.
The new program will include provide 8 instructional labs, 4 research labs,
27 offices and other support spaces for Physics, Astronomy, Biology,
Geology, Life Sciences and Math.
BUILDING SITE
The existing building is situated along the campus “spine” and connected
by walkways to the engineering building toward the west (on the other
side of University Drive) and the Parking Garage to the east. Little site
development is expected but there will be some minor site modifications
required at entries, for utility (electrical service) upgrades, and other minor
upgrades to the exterior of the building.
EXTERIOR DESIGN OF THE BUILDING
This is an existing facility that has a design typical of the 1970’s. The
existing building has insulated metal vertical panels with “strip” aluminum
windows and is fairly monolithic. The design of the new exterior was
primarily focused on a functional upgrade to improve the thermal
performance of the exterior building envelope by eliminating window
openings where they are either not required for the program, or where
program requirements were such that removal of most or all of the existing
windows best suits program needs. Removal/replacement of existing
windows and infilling areas of exterior wall provides a unique opportunity
to improve the appearance of the building, in addition to the functional
upgrade. While at complete renovation of the exterior shell of the
building is beyond the scope of the project, the new work will
significantly improve both the thermal envelope of the building and the
aesthetic qualities of it.
New building entries on the south, north, and east elevations will be
provided with new doors and sidelights, and a new covered canopy
provided on the north entry. New building arctic entry vestibules will also
be provided at the primary entrance on the north. Some of the exterior
panels at the north entry are damaged, so new panels are being provided,
which also improve the appearance of the revised entry. The entry design
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Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
is intended to assist students in “wayfinding” by delineating the building
entries, as well as encourage use of the pedestrian walkway “spine” by
creating more inviting and visible entries.
A new mechanical outside air intake is required. Currently, the air intake
is located on the west side of the building under the pedestrian overpass
directly adjacent to University Drive, and consequently drawing vehicle
exhaust into the building’s mechanical system. The new design proposes
a shaft enclosure extending up through the interior of the building and
above the roofline; drawing air from above and bringing it down and into
the mechanical room, located on the ground level at its current location.
This will eliminate the current deficiency of bringing exhaust fumes into
the building and will improve the air quality of the building. It also
provides an architectural design element that is articulated on the exterior
of the building, improving the building appearance.
A new exterior entry to the building is being provided on the east side of
the building to accommodate field gear storage area serving all of the
departments. The articulation of the entry is downplayed because this is
not a primary entrance, and we do not want to draw attention to it.
PRINCIPAL MATERIALS
The primary exterior materials of the exterior of the building will be a
combination of re-use of the existing insulated metal panels (mostly on the
upper portion of the building), new textured metal insulated metal panels
and a proprietary exterior “Swisspearl” Fiber-Reinforced Cementitious
Panel System manufactured by Pacific Architectural Products. These
materials will be used in a composition that will add visual interest and
some variation to the existing monolithic appearance.
The general architectural approach for interior construction will be to
retain many of the existing interior walls and the existing ceiling
suspension grid. The existing ceiling tile and lighting fixtures will be
removed and replaced with new tile and lighting. Where necessary for
mechanical or electrical work, minor areas of the ceiling grid may be
removed and new grid elements installed. Architectural floor finishes will
be removed and new finishes provided throughout.
Where new walls are required, the new interior wall systems will consist
primarily of metal stud assemblies with painted gypsum wallboard finish
in most of the office areas, laboratories, and other program areas.
Additionally, more highly durable finishes will be used in the common use
areas, such as corridors and student gathering areas.
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Fairbanks, Alaska
New interior door frames will be of aluminum frame construction, to be
consistent with some of the newer facilities on campus. Doors will be
wood construction with clear wood finish. Where appropriate, interior
side lights will be used to share exterior natural light to interior spaces.
Where privacy is required, frosted or fritted glass will be used so that both
privacy and shared natural light are possible. Interior finishes of program
spaces are detailed in the space data sheets included with the building
program documents.
FUNCTIONAL RELATIONSHIP OF INTERIOR SPACES
The building’s existing architecture is based on a modular building layout
with a 5’ x 5’ grid throughout the building. This is not uncommon for the
time of initial construction, and is similar to other UAA buildings on
campus. It makes sense to maintain this module, since there is no
technical or program reason for altering it. Therefore, when the program
was developed most program elements were designed to fit within a space
defined in increments of 5 feet. Fortunately, this provides a very workable
building module for the programs that are to fit in the building.
The major program elements for the Geology and Physics/Astronomy
departments are located on the first floor, along with storage space. The
major program elements for Biology and Liberal Studies Integrated
Science departments are located on the second floor, along with a
Computer Instructional Lab, offices for Math and the aforementioned
departments, and other support spaces. The layout also allows for student
gathering areas to encourage and facilitate informal learning and study
outside of the classroom, and foster a sense of educational community
within the facility itself.
MAJOR SYSTEMS
The existing exterior wall systems consist of insulated metal panels with
metal furring on the interior side and gypsum wall board finish. Existing
exterior windows are of aluminum frame with 1” insulating glass (2-ply).
The windows are arranged as a “band” continuously around the west,
south, and east sides of the building. Because of program changes,
exterior natural light is not required in all of these spaces. (Natural light is
not necessarily desirable in mass quantity in some spaces and explicitly
problematic in other spaces.) The physics and astronomy labs in particular
are sensitive to light- light is problematic when performing certain lab
functions. Reducing the amount of exterior windows to satisfy program
requirements also provides the single best opportunity for improving the
heat loss performance of the building.
Some of the exterior window areas will be removed and infilled with new
construction with a higher insulating value. Walls will consist of 6” metal
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Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
stud framing with R-21 batt insulation within the cavity, and the exterior
finish will be a metal panels installed over furring strips with 1 ½” rigid
insulation (R-7.5). This additional insulation will improve the energy
performance in addition to providing a thermal break for the metals stud.
Existing doors and frames are of hollow metal construction and the paint
is deteriorating. They will be removed and replaced with new thermally
broken aluminum doors and frames.
The existing roof is an inverted membrane roof system with concrete
pavers. The membrane itself is a built-up asphalt roof system with
multiple plies. Destructive testing was not conducted to determine the
number of plies. The roof has had some report leaks, but mostly
associated with roof penetrations and flashing. The membrane is 30 years
old and due for replacement within the next five years. The membrane
itself is not in a state of imminent failure, it probably has a few years of
life left. However, there are numerous patched areas around the roof,
particularly with roof mounted mechanical equipment. These areas are
suspect and the mostly likely locations for leaks.
Since the roof appears to have some remaining life, the approach will be to
retain the existing membrane roof system where possible and simply
repair and patch areas where known leaks have occurred. Also, new
penetrations will be flashed and areas where any mechanical equipment is
removed with be covered with membrane and re-insulated.
See additional descriptions of the structural, mechanical, electrical, and
hazardous materials systems included within the Schematic Design
Narrative.
BUILDING CODE REQUIREMENTS
The basic building code requirements are as follows:
Building Code:
Occupancy Classification:
Construction Type:
Sprinkler system:
Corridor Construction:
2006 International Building Code (IBC)
B (business, higher education)
V-B Combustible, non-rated
(Note, building is non-combustible,
though not required by code)
Not required for B occupancy, but included
(Chapter 9). Inclusion of a sprinkler system
relaxes other requirements of the code, such
as corridor and stair construction and
allowable area.
Fire-resistive assembly not required, since
the building has a sprinkler system.
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June 4, 2009
Fairbanks, Alaska
Stair Enclosure:
Separation of Occupancy:
Fire-resistive assembly not required since
the stairs only connect two adjacent floors,
and the building has a sprinkler system.
No occupancy fire separation assemblies are
required since the building’s laboratories do
not contain materials in excess of the
quantities permitted in B occupancies.
BUILDING EFFICIENCY
The building on both levels is organized along a double loaded corridor,
with program spaces on either side. By most standards, this is considered
the most efficient use of space. In particular, it proved to be an
appropriate organizational form for the specific program spaces for this
facility.
The building is approximately 25,000square feet on both levels. Note that
there is a difference between this number and the square footage included
in the building code analysis. A portion of this building is part of the
Campus “spine” system, which connects this facility to the engineering
building and the parking garage. The program is based on the area of the
building that is actually used for the science department program. The
area used in the building code analysis must include the total area.
Program spaces (excluding mechanical, electrical, custodial, restrooms,
corridors, stairs, and student gathering areas) account for approximately
17,500 square feet. This gives the facility a net to gross ratio of 0.70.
Corridor and vertical circulation space accounts for approximately 4,000
square feet (15% of the total building area).
CONFORMANCE WITH UAA MASTER PLAN
To the extent possible and relevant, the building will comply with the Key
Design Guidelines and Standards delineated in the UAA Campus
Facilities Master Plan (2004). The building’s placement on site is already
defined (existing), but its location and development are generally
compliant with the standards. The building is located along the campus
spine. This is consistent with the master plan to use the spine as an
organizing element of the campus. The building’s entry points will be
altered slightly to make them more recognizable and visible to the campus
surroundings.
The building exterior will be modified using quality materials of known
longevity. Roof structure and mechanical equipment will be screened or
set back from the roof edge so that they are not visible. The building’s
visual appearance will be improved to enhance the quality of the built
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Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
environment of the campus, a key element of the master plan’s design
guidelines.
Other technical considerations required by the master plan and addressed
in the design include upgrading the structure to current seismic standards
and assuring adequate space within the building for HVAC and other
equipment.
LIFE CYCLE COST/ENERGY MANAGEMENT
The primary tool used for analyzing this building’s energy management is
the US Green Building Council (USGBC) LEED Program. While the
University is not mandated to comply with the USGBC guidelines, it is the
best tool to measure the performance of the building based on a national
standard. It is a more comprehensive standard than simply addressing a
building’s energy efficiency. It addresses environmental responsibility
and reducing impact. It focuses on five categories including sustainable
site development, water efficiency, energy and atmosphere, materials and
resources, and indoor environmental quality.
2.
Graphic Description
See attached drawings.
3.
Proposed Cost and Funding Source(s)
FY09 Capital Appropriation Fund #17043-564303
FY09 Capital Appropriation Fund # 17043-564303
FY10 Capital Appropriation Fund # TBD
Total Funding for Phase 1
FY11 Capital Appropriation Future
Total Funds
$1,250,000
$1,064,400
$685,600
$3,000,000
$8,400,000
$11,400,000
In order to fund the design and phase 1 work for the project, funding is
coming from REALLOCATION of the following FY09 R&R projects:
1.
2.
3.
4.
5.
6.
7.
8.
9.
UAA Roof
UAA Fire Panel
UAA Gas Extraction
UAA HVAC Upgrd
UAA EM1&2 Piping
UAA Fine Art
UAA Roads
UAA Recharge
Total
Allocated
$1.9M
$300K
$800K
$700K
$1M
$1M
$500K
To SCI Design Phase 1
$ 380,000
$ 30,000
$ 64,400
$ 120,000
$ 105,000
$300,000
$ 200,000
$700,000
$ 200,000
$ 75,000
$ 140,000 ___ __________
$1,250,000
$1,064,400
Facilities & Land Management Committee Agenda: Page 11 of 28
R&R
$1,520,000
$ 205,600
$ 680,000
$ 295,000
$ 100,000
$ 800,000
$ 425,000
Agenda
Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
The project will be accomplished in phases. Phase 1 will be the demolition
of the interior spaces, and partial replacement of the mechanical and
electrical systems and the structural upgrades as funding allows. The
building will be left unoccupied until all work is complete. Phase 2 will
finish the renovation pending funding.
4.
Estimated Total Project Cost
See attached budget.
5.
Variance Report
Cost estimate at Schematic Design exceeded the budget and selected items
were reduced in scope: toilets are not being remodeled, existing roof is in
good shape and not being replaced, exterior upgrades has been reduced,
window replacement was deleted, electrical service will remain but with a
new automatic transfer switch, fire sprinkler will be reused and existing
plumbing will be reused. There will be a new elevator, new fire alarm
system, new DDC controls, new air handling unit and exhaust fans, new
light fixtures.
The schedule has moved out due to getting Board of Regents Approvals;
occupancy was scheduled for Aug 2010.
6.
Schedule for Completion
Schematic Design
Board of Regents Approval of Schematic Design
Design
Bidding and Award
Construction Ph 1 9 months
Construction Ph II
Nov 08-Apr 09
June 4, 2009
Jun 2009-Oct 2009
Oct 2009-Dec 2009
Dec 2010- Oct 2010
Jun 2010-July 2011
Schedule is dependent on full funding
7.
Affirmation
Preliminary Administrative Approval was approved on 11/8/08.
Formal Project Approval was approved at April 9, 2009 BOR meeting
8.
Action Requested
Schematic Design Approval by the Chair of the Facilities and Land
Management Committee.
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Fairbanks, Alaska
C.
Total Project Cost Increase Approval for the Arctic Health Revitalization
Phase 2 at the University of Alaska Fairbanks
Reference 15
The President recommends that:
MOTION
“The Facilities and Land Management Committee recommends that
the Board of Regents approve the Total Project Cost Increase request
for the University of Alaska Fairbanks Arctic Health Lab
Revitalization Phase 2 as presented, and authorizes the university
administration to proceed through Construction Document
completion and construction not to exceed a Total Project Cost of
$12,140,000, contingent upon receipt of additional funding. This
motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design
Approval (SDA) represents approval of the location of the facility, its
relationship to other facilities, the functional relationship of interior areas,
the basic design including construction materials, mechanical, electrical,
technology infrastructure, and telecommunications systems, and any other
changes to the project since Formal Project Approval.
Unless otherwise designated by the approval authority or a Material
Change in the project is subsequently identified, SDA also represents
approval of the proposed cost of the next phase(s) of the project and
authorization to complete the Construction Documents process, to bid and
award a contract within the approved budget, and to proceed to completion
of project construction. Provided, however, if a Material Change in the
project is subsequently identified, such change will be subject to the
approval process described below.
For the Total Project Cost Increase Approval, if there has been no Material
Change in the project since the Formal Project Approval, approval levels
shall be as follows:




TPC>$1 million will require approval by the Board of Regents
TPC > $.4 million will require approval by the Facilities and Land
Management Committee (F&LMC).
TPC > $.2 million but ≤ $4 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $.2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
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Facilities & Land Management Committee
June 4, 2009
Fairbanks, Alaska
RATIONALE AND RECOMMENDATION
1.
Narrative Description
HISTORY: Constructed in 1968, the Animal Quarters Wing of the Arctic
Health Research Building (AHRB) was built by the federal government to
house small and large animals for experiments being performed in other
areas of the building.
The area currently consists of approximately
15,000 gross square feet of laboratory, small animal holding pens, surgery
suites, and storage rooms on three floors. In early 2008, UAF
reprogrammed the space based on three new user groups occupying the
vacated area: Institute of Arctic Biology Infectious Disease Studies,
Fisheries Teaching and Research, and the School of Natural Resources
Horticulture Program. Revitalization of the wing will allow four new
principal investigators to perform modern research and will also construct
two much needed 15-20 student class labs for fisheries and horticulture.
The scope of work will address deferred maintenance items, code
corrections, and non-deferred maintenance items in the 40-plus year old
facility. Deferred maintenance and code corrections items include the
complete replacement of heating, ventilation and cooling systems,
replacement of laboratory casework and fume hoods, upgrades and
replacement of the electrical system, replacing worn floor and wall
finishes, and replacement of existing ceiling systems to include lighting.
Code violations, cited by the Fire Marshal, include improper lab to
corridor wall separations, lack of a fire suppression system, un-braced
ceiling systems, non-fire rated cabling above the ceiling, inadequate
emergency lighting, and improper chemical storage in labs. Work will
include a new wet pipe sprinkler system, upgrades to the fire alarm system
in this area, and installation of a new emergency power supply that can
operate lights during a power outage.
Programmatically, the existing specialized and chopped up floor plan will
be demolished and rebuilt with a new layout that is more efficient for the
planned user groups yet flexible enough to accommodate different users in
the future. On the second floor, two large infectious disease biology labs
used for the main research activities will be clustered together with
smaller support labs for activities such as tissue cultures and microscopy.
On the first floor, two teaching labs will be built for fisheries and
horticulture and will also be supported by smaller preparation labs.
ADDITIONAL INFORMATION: In 2005, UAF developed a long range
R&R plan for the Arctic Health Research Building. The plan indicated
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June 4, 2009
Fairbanks, Alaska
that complete renovation of the facility would be 35-40% less than similar
new construction, therefore was more beneficial from a capital
construction cost perspective. In 2007, the first phase of the revitalization
plan was approved by the Board of Regents and constructed over the next
year.
For Fiscal Year 2009, UAF requested $18.5M to revitalize the next area of
the building, commonly called the Animal Wing. The work was to
include major building electrical and heat infrastructure upgrades in
support of the Animal Wing work and future phases of revitalization.
UAF only received $9.0M of the FY09 request for AHRB, meaning work
scope was cut from the project.
During concept and schematic design, the consulting team (Bezek Durst
Seiser) provided an estimate for renovations solely within the Animal
Wing. These early estimates demonstrated that UAF could accomplish a
major renewal in the wing based on the funding at hand. (Reference
December 1, 2008 Schematic Design Approval). In January 2009, UAF
received a cost estimate based on 35% design documents that was much
higher than the original estimate. UAF identified several scopes of work
that were either not immediately required in this phase or could be bid as
alternates in order to bring the project within current funding.
In late March, UAF issued a preconstruction services contract to the
general contracting firm Ghemm Company, based on a CM@Risk
Selection Process. Once on board, the contractor provided valuable
information on cost of construction, design review issues, and scheduling.
UAF, the consultant, and the contractor held a budget reconciliation
workshop to resolve budget issues and price out alternates that would
allow the project to move forward. At the end of the work shop, and
through refinement of the estimate, the project construction estimate had
been reduced to a more attainable, yet still partially unfunded level.
Overall, nine (9) additive alternates were developed by UAF since 35%
design was completed. The alternates include all of the casework,
finishes, and trim for multiple rooms that support agricultural science
teaching and research programs (SNRAS). Other alternates identified
would provide the casework, finishes and trim in multiple small labs for
the School of Fisheries and Ocean Sciences (SFOS) and one large lab for
the Institute of Arctic Biology (IAB). Freezer farm power and ventilation
were also separated as alternates. New electrical service to the building
and a new driveway to the proposed head house room are designed, but
may be eliminated from the scope of work. The alternates will be awarded
on a priority basis with completion of lab space for IAB and SFOS being
Facilities & Land Management Committee Agenda: Page 15 of 28
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Fairbanks, Alaska
the highest priority, then labs for SNRAS, and finally the new building
electrical feed and driveway.
CURRENT CONSTRUCTION COST: Current construction costs for
major institutional facilities range from $360 to $500 per square foot for
renovation. UAF reviewed projects such as the FMH ER Expansion,
AHRB East Wing Revitalization, Fairbanks International Airport
(expansion and renovation) and has determined its current project cost
estimates appear to be reasonable for the type of work being performed.
Fairbanks has yet to see the major drop in construction cost that has been
seen in other parts of the state and Lower 48, mostly because fuel and
material prices are still high, labor for some trades is still in high demand,
and large commercial work in some sectors, including military, remains
unfinished.
2.
Graphic Description
See Supporting Documents Appendix A for a revised graphic description
of the project.
3.
Proposed Cost and Funding Source(s)
Current Funding (previously approved)
FY08 UA Revenue Bond (Approved by BOR June 2007)
FY09 SB211 State of Alaska Capital Appropriation
Previously Approved:
$540,000
$9,000,00
$9,540,000
Current Proposed Funding
FY10 State of Alaska Capital Appropriation
FY09 UAF M&R Funds
FY09 University Receipts
$1,007,000
$438,000
$250,000
Potential Future Funding
FY10 University Receipts
Total Project Cost Increase:
TOTAL:
$905,000
$2,600,000
$12,140,000
Current Proposed Funding: The FY10 State of Alaska Capital
Appropriation authorized by the legislature will provide $2.007M for UAF
Renewal and Renovation projects. UAF’s Arctic Health Research
Building Deferred Renewal project was a priority project in the
University’s FY09 capital request and was also included in the FY10
request. The distribution of the FY10 appropriation is planned to be split
between Waste Line Repairs ($1.0M) and the Arctic Health Lab
Revitalization Phase 2 ($1.007M).
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Fairbanks, Alaska
FY09 Maintenance and Repair funds ($438K) would be used to make
heating line repairs and the campus would also allocate some FY09
University Receipts ($250K) to accomplish department priorities. By
reallocating these funds, the Arctic Health project will provide a positive
impact to the research and teaching capacity of three large programs at
UAF: School of Fisheries and Ocean Sciences, School of Natural
Resources and Agricultural Sciences, and Institute of Arctic Biology.
Potential Future Funding: As part of this project, UAF is also requesting
approval to award up to an additional $905,000 to complete the remaining
alternates for this project, if funding can be secured through university
receipts such as departmental, grants, or federal stimulus funding.
4.
Variance Report
The design documents for the project are 95% complete and UAF has
selected a Construction Manager at Risk to provide pre-construction and
possibly construction services. The Board of Regents gave approval to
design in June 2008 and approval to construct in December 2008.
The consultants estimates, which established the budgets for the June and
December 2008 board approvals were inaccurate, as shown by their more
recent 35% and 65% design estimates. UAF is seeking a total project cost
increase of up to $2.6M to allow the entire project to be completed if full
funding is secured. The project is critical to the strategic goal of
increasing research space because it takes vacated space and converts it to
highly modernized labs for multiple programs and initiatives.
UAF has reduced the base bid scope of work and developed multiple
alternates in an attempt to complete the project within current funds on
hand. The current Base Bid work needs an additional $1,145,000 to allow
a construction contract to be awarded. To award the alternates, an
additional $1,455,000 is required. As stated above, UAF will allocate
$1.007M of FY10 State of Alaska Capital funds to the project. In addition
to the state funding allocation, the campus is allocating additional funds
($688,000) to offset the total project cost shortfall and “buy back” some of
the key alternates for the Institute of Arctic Biology and School of
Fisheries and Ocean Sciences that are needed to increase academic and
research capacity in the building.
With this approval, if additional funding is secured, the other alternates
would be awarded in priority order (up to a maximum of $905,000).
5.
Schedule for Completion
Construction Documents:
Construction Begins:
Facilities & Land Management Committee Agenda: Page 17 of 28
June 1, 2009
June 15, 2009
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June 4, 2009
Fairbanks, Alaska
Construction Complete:
June 2010
6.
Affirmation
Prior approvals are listed in the Board of Regents meeting minutes on the
following dates:
Formal Project Approval:
Schematic Design Approval:
June 2008
December 2008
7.
Action Requested
Total Project Cost Increase, for the Arctic Health Lab Revitalization Phase
2 project, from the original amount of $9,540,000 to a total project cost of
$12,140,000, an increase of $2,600,000.
8.


IV.
Supporting Documents
One Page Budget
Floor Plan Layout
New Business
A.
Formal Project Approval for the Kachemak Bay Campus Classroom
Building at the University of Alaska Anchorage
Reference 16
The President recommends that:
MOTION
“The Facilities and Land Management Committee approves the
Formal Project Approval request for the University of Alaska
Anchorage Kachemak Bay Campus Classroom Building as presented,
and authorizes the university administration to proceed through
schematic design (SD) not to exceed a Total Project Cost of
$2,700,000. This motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.042, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be
included in the university’s capital budget request, unless otherwise
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Fairbanks, Alaska
approved by the Board. The level of approval required shall be based
upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
1.
Background
UA was allocated $2.5 million in FY08 by the legislature to acquire and
renovate Homer City Hall, the intent was that UA (for KBC) would
acquire city hall and renovate it with the FY08 appropriated funding. KBC
would vacate leased space at West Campus and move into City Hall.
However, Homer city residents voted down a bond issue in Feb. 2008
preventing the City of Homer from acquiring needed capital to build a new
City Hall. In order to move forward in consolidating the campus and
utilizing the already allocated funds, is this project is for a separate
building located at the KBC East Campus.
KBC is currently physically split between two campus locations in
downtown Homer separated by approximately two miles. The FY08
$2.5M would have enabled the consolidation of all faculty offices,
classrooms and instruction on one campus. Currently the West Campus
building is leased on a year-to-year basis from the City of Homer for
$56,000 annually. West Campus is costly to operate. The city which leases
it to UA has indicated that they may no longer support any further repairs
to the building.
The new facility will be located on the southern portion of the KBC
property. The site plan for the main campus was developed during the
2008 KBC master planning study. Failure of the procurement of “Homer
City Hall” necessitates development of additional square footage on
University owned property to replace the West Campus space.
In order to use the $2.5 million in FY08 funds for this new project,
legislative authority was requested to reallocate the funds to support this
construction.
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Fairbanks, Alaska
2.
Project Scope
Project scope is to provide a 6,800 sf two story building, with classrooms
and offices as shown in attached space summary, floor plan and site plan.
The building will be designed so that it could be built in modules offsite
and delivered to the project in order to bring cost per sf down as the
funding for this project is limited.
The attached drawing is a concept only and will be developed further
during schematic design. The warehouse space (called exterior storage on
the plan) will be deleted from the scope and this space will be used for 3
additional offices, copy/supply room and additional space for the learning
resource center while staying within the budget. The West Campus has 9
faculty offices and the concept plan showed only 6 faculty offices. The
stairs will be brought in close to the building and we plan on having a bid
alternate of adding a small amount of additional spaces which will be
identified at schematic design.
An Architect will be selected by a Request for Proposal and if
performance is acceptable they will continue with the project design when
Formal Project Approval is given.
3.
Proposed Cost and Funding Source(s)
This should describe the cost and funding source(s) for the next phase of
the project and for eventual completion of the project:
FY08 Capital Appropriation Fund 107043-564275
FY 08/09 KPC Operating
Fund 106210-22714
$2,500,000
$200,000
$2,700,000
4.
Estimated Total Project Cost
See attached budget.
5.
Maintenance and Operating Costs (M&R)
Cost to operate the new building is estimated at $4/sf = $27,200 annually.
Maintenance costs are estimated at 1.5% of construction cost
($1,900.000)= $28,500
The Kachemak Bay Campus will use the funds that they presently use to
lease the West Campus from the City of Homer, $50,000 per year, to pay
for operating and maintenance costs on the new facility so that there will
be no increase to the Campus operating budget for this project.
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Fairbanks, Alaska
6.
Consultant(s)
McCool Carlson Green has produced the concept design.
7.
Other Cost Considerations
None.
8.
Schedule for Completion
Reallocate funds
Select Architect
Design
Bidding & Award
Construction
Occupancy
30 days
45 days
160 days
50 days
170 days
4/20/09 - 6/01/09
6/02/09 - 8/03/09
8/ 4/09 – 3/15/10
3/16/09 – 5/24/10
5/25/10 – 1/13/11
1/14/11
9.
Action Requested
Approval requested.
10.
Supporting Documents
The budget does not allow for new furniture, existing furniture will be
moved to the new building. Parking and landscaping will be added as
required. Technology will be determined during design development;
classroom should have smart technology.
B.
Limited Schematic Design Approval for the Seawolf Sports Arena – Road
Upgrade and Site Clearing at the University of Alaska Anchorage
Reference 17
The President recommends that:
MOTION
“The Facilities and Land Management Committee approves the
Limited Schematic Design Approval request for the University of
Alaska Anchorage Seawolf Sports Arena – Road Upgrade and Site
Clearing as presented, and authorizes the university administration to
proceed through Construction Document completion not to exceed a
construction amount of $3,000,000 for this phase of work. This
motion is effective June 4, 2009.”
POLICY CITATION
In accordance with Regents’ Policy 05.12.043, Schematic Design
Approval (SDA) represents approval of the location of the facility, its
relationship to other facilities, the functional relationship of interior areas,
the basic design including construction materials, mechanical, electrical,
technology infrastructure, and telecommunications systems, and any other
changes to the project since Formal Project Approval.
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Fairbanks, Alaska
Unless otherwise designated by the approval authority or a Material
Change in the project is subsequently identified, SDA also represents
approval of the proposed cost of the next phase(s) of the project and
authorization to complete the Construction Documents process, to bid and
award a contract within the approved budget, and to proceed to completion
of project construction. Provided, however, if a Material Change in the
project is subsequently identified, such change will be subject to the
approval process described below.
For the Schematic Design Approval, if there has been no Material Change
in the project since the Formal Project Approval, approval levels shall be
as follows:



TPC > $4 million will require approval by the Facilities and Land
Management Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
chair of the F&LMC.
TPC ≤ $2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
If there has been a Material Change in the project since the Formal Project
Approval, the Schematic Design approval levels shall be the same as the
Formal Project Approval.
RATIONALE AND RECOMMENDATION
1.
Narrative Description
This project supports the construction of the Seawolf Sports Arena
projected to start in 2010 by completing critical site preparation activities
the summer of 2009 that include:
Site Clearing: the construction access drive, future roads and future
parking lot areas will be cleared and graded to allow for installation of job
site trailers and other support facilities. This area will become the major
“on site” material storage and staging areas during the construction of the
arena.
East Providence Loop Upgrades (north segment): in cooperation with
Providence Alaska Medical Center (PAMC), UAA will improve East
Providence Loop to 3 lanes from Providence Drive to South Providence
Loop. The improved road will be located partially on UAA property and
partially on PAMC property. This road will provide access to both UAA
and PAMC properties for their customers and the general public. Both
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Fairbanks, Alaska
UAA and PAMC have provided letters indicating their support of this
shared access (letters attached). Improvements will include a 3-lane road,
sidewalks along the west side and new landscaping where existing
landscaping is disturbed. Pathways and landscaping on the east side will
be completed concurrent with the construction of the Arena.
2.
Graphic Description
See Attached:
1.
Arena concept site plan dated March 20, 2009
2.
C1.0 Site Plan for 2009 improvements
3.
L100 Landscaping plan for 2009 improvements
3.
Proposed Cost and Funding Source(s)
FY09 appropriation made $15M of $80M available for design and site
work for this project. This road upgrade and site clearing work is
estimated to be $3M.
4.
Estimated Total Project Cost
See Attached
5.
Variance Report
None
6.
Schedule for Completion
Road Upgrade and Site clearing:
DD Submittal:
CD Submittal:
Bidding Period:
Contract Award:
Construction Complete:
May 25, 2009
June 22, 2009
June 30 – July 20, 2009
August 15, 2009
October 15, 2009
7.
Affirmation
This project is in compliance with the UA Facilities Policy; the following
approvals have been obtained.
Preliminary Project Approval
Master Plan amendment for Site Location
Formal Project Approval
August 1, 2008
February 24, 2009
February 24, 2009
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Fairbanks, Alaska
V.
Ongoing Issues
A.
Report on Utility Development Plan at the University of Alaska Fairbanks
BACKGROUND
The Utility Development Plan, which was completed in October, 2006,
was a comprehensive utilities planning effort involving the administrations
of University of Alaska (UA) and University of Alaska Fairbanks (UAF)
in addition to UAF’s Facilities Services.
The plan contained
recommendations for utilities to support current and future campus needs
with better reliability.
The plan identified the following fundamental issues:




Campus buildings and utility consumption growth beyond existing
capacity
Aging Utility infrastructure
Fuel supply/price risks
UAF financial constraints
RECOMMENDATIONS FROM 2006
In order to reliably serve all campus utility needs over the next twenty
years, UAF must:


Invest substantially in utility system capital asset renewal and
utility infrastructure improvements almost immediately.
The best long term utility strategy is renewal and expansion of the
Atkinson Power Plant using coal as the preferred fuel.
This strategy is the best strategic, operational and financial fit for UAF.
Subsequent to the completion of the Utilities Development Plan, UAF
sought solutions to increasing its commitment to sustainability and the use
of renewable energy sources. Although wind, solar, and geothermal
sources were considered, biomass appeared to be the only viable option
for renewable energy for now and in the immediate future.
The boiler technology that was selected (circulating fluidized bed or CFB)
for coal boilers is also suitable for mixed coal and biomass combustion.
There is significant potential for sustainable biomass sources in the
Fairbanks area, but there is no commercial source today.
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Fairbanks, Alaska
The US Department of Energy is currently performing a feasibility study
for a combined biomass and coal power plant for UAF. The study is also
investigating a biomass gasification system that could be used by the UAF
Alaska Center for Energy and Power for research purposes. The possible
research subjects include determining the gasification properties of local
biomass sources and the properties for biomass to liquids. The products of
this research could be used to fuel the UAF vehicle fleet and possibly
Fairbanks North Star Borough (FNSB) buses. The study is scheduled to
be completed by August, 2009. The study will include cost estimates that
can be used for funding requests. A rough order of magnitude cost for this
power plant expansion is $130M.
STATUS OF UAF UTILITIES RENEWAL EFFORTS
The 2006 Utilities Development Plan contained a list of critical renewal
projects. The total amount of renewal was estimated at $65M in 2006
dollars. Approximately $6.1M of funding has been obtained for utilities
renewal projects, which is less than 10% of the required amount for
renewal. The following is a list of projects completed or in progress and
their status:
Project
Convert Boiler No. 4 to
Natural Gas
New Air Compressors
Cost
$0.2M
$0.2M
New turbine controls and
control room
$0.6M
Critical Electrical Distribution
Renewal Phase 1A
$5.2M
Comments
Project is complete
1 of 3 new compressors is installed,
additional funding needed for 2
additional compressors
Funds are encumbered and work is
scheduled to be completed in July,
2009
Initial Phase of a $35M project.
This phase, scheduled for
completion during summer 2009,
constructs utilidors. Future phases
will construct functional electrical
facility and system.
The current pace of spending for addressing critical renewal items would
predict completion in over 20 years. Although UAF utilities are not in
poor shape where a major failure is imminent, the probability of a major
utility failure increases with every year that renewal work is not done. A
major utility failure could have significant financial ramifications and in
the worst case could impact UAF’s mission by forcing closure of facilities.
Decision makers in our past have left a durable, robust utility system that
has provided over 40 years of reliable service. It is hoped that similar
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Fairbanks, Alaska
decisions and commitments can be made to ensure UAF has a reliable
utility system in the next 40 years.
B.
Report on the University of Alaska Anchorage Master Plan
Reference 18
PURPOSE
Since the UAA Campus Master Plan was drafted in 2003, a number of
significant decisions have been made, four building projects have been
undertaken, and a number of personnel and policy changes have occurred.
The purpose of the master plan update effort is to respond to all of these
changes with amendments to the text and graphics of the campus master
plan that was approved by the Board of Regents in 2004. The intention is
to present to the Board of Regents for their information a revised master
plan that provides a sound and current basis for future decisions affecting
the fabric of the Anchorage campus. The master Plan will be presented
for BOR Approval in the September 2009 meeting.
RECENT CHANGES
The goals, objectives and principles that formed the basis of the campus
master plan that was adopted in 2004 rest on an extensive series of
consultations in 2003. UAA held a series of 45 meetings with various
constituencies that have an interest in future campus facilities. The
foundation of the plan is not concerned with individual projects and
improvements, but with the underpinnings of the whole institution, and so
will remain unaltered in the 2008 update.
Changes that have occurred are both physical and organizational. Physical
changes that have occurred or are expected to occur in the near future
include the following:






ANSEP Building completed and occupied;
Integrated Science Building and adjacent parking garage nearing
completion;
Health Sciences Campus Master Plan completed, and ground
broken for the first new building, HSB Ph 1 Temp parking
established;
Siting and preliminary design for the new Sports Center
completed;
Implementation of the campus core loop road begun;
Extension of a loop road from APU connecting via Elmore
(formerly Bragaw) to Providence East, passing north of UAA
residence halls on Sharon Gagnon Lane.
Organizational and policy changes include:
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








Changes in Senior Administration at the university;
Publication of an updated Strategic Plan and Academic Plans for
the University;
Changes in enrollment projections;
Several Infrastructure studies conducted by the University
Changes in the State economy and thus of campus improvement
funding prospects;
Changes in regional political leadership that may reopen arguments
for northward extension of Elmore (formerly Bragaw) to Northern
Lights Boulevard with consequent severance of the campus.
University Signage Plan approved by the Municipality of
Anchorage
Municipality of Anchorage Title 21 Revisions
Revised Regents Facility Policy as it pertains to Master Plans
ISSUES TO BE ADDRESSED
As stated above, no changes will be made to the goals, objectives and
principles that form the basis of the campus master plan. It has been
reorganized to better conform to paragraph B and associate 12 points of
the Regents Policy P05.12.030. Campus Master Plans.
Both projects and priorities among proposed facilities have changed since
2004, so the siting and phasing of these projected improvements must be
re-evaluated. Also, the availability of sites for future improvements and
possible expansion of the campus should be considered.
UPDATES PROPOSED
The aerial photograph and all plans of the campus in the 2004 master plan
will be updated to reflect changes that have occurred or have been
confirmed as of this date. Thus the approved amendments for the Health
Sciences campus and Sports Arena area will be shown although none of
the buildings has yet been constructed.
In order to clarify the potential for siting new development and
redevelopment on campus, two new plans have been prepared. These
depict remaining tracts of developable land, and large sites that could be
assembled from previously developed land, comprising surface parking
lots, obsolete structures and under-developed sites. These complement
plans prepared in 2003 that show wetlands and proposed conservation
areas.
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The new development capacity plans aided in preparation of new plans
showing potential siting of new and expanded facilities in three periods:
2008-2018, 2018-2028, and after 2028.
With these changes under review by UAA staff, our consultants will check
the text of the 2004 master plan and will amend any inconsistencies with
the updated graphics. They will assure conformance with current
Regent’s Policy 05.12.030.B and assure this Master Plan will meet the
Municipality requirement under Title 21. This Update is being provided
for your information. UAA will seek you approval at the Board of
Regents Meeting in September 2009.
C.
Status Report on University Investments in Capital Facilities, Construction
in Progress, and Other Projects
Reference 19
Kit Duke, Chief Facilities Officer, and campus facilities representatives
will update the committee regarding the ongoing investment in capital
facilities and answer questions regarding the status report on active
construction projects approved by the Board of Regents, implementation
of recommendations by the external consultants, functional use survey,
space utilization analysis, and other recent activity of note.
This is an information and discussion item; no action is required.
D.
Update on IT Issues
Reference 20
Chief Information Technology Officer Smith will provide an update on the
status of online security remediation based on the external security review.
He will also provide an in depth report on the conditions and historical
context for online security across the University of Alaska system. New
laws, both federal and state, and new threats, both internal and external,
combined with growing dependencies on technology for every aspect of
life create challenges to securely and effectively conduct the business of
the university.
VI.
Future Agenda Items
VII.
Adjourn
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