Associated Students of Willamette University
8 October 2009 Smullin 129
Senate Agenda
1.0
Call to Order
1.1
2.0
7:03pm
Roll Call
Late: Sen. Baptista Proxy: Sen. Clardy
3.0
Approval of the Minutes
Minutes Approved
4.0
Approval of the Agenda
Agenda Approved
5.0
WEB Report
Co Pres Bell: Awareness and discussion dialogue-working with Nike
Web Chair McLennan: Concert went well thank you for feedback last week,
Midnight Breakfast-looking for Senator volunteers,
6.0
Collegian Report*
VP Jones: Editor Bernstein hired as tutor. Will be attending when he can.
Looking to completely eliminate the Collegian debt by this year (hopefully)
7.0
Officer Reports
President Rice: Working towards brining screens to campus, please update
profiles, All TIUA meeting went well thank you Sen. Reddy, Sen Delph and
TIUA Rep Yoshida
VP Rathe: Cleared up budget questions with OMA. Emailed Sen. Reddy and
Tom Bernstein to get an ASWU weekly report put in. Working with the
Collegian to change payroll system. Talked with WEB co Presidents to get
WEB endowment established.
VP Morton: Working to hold committee members accountable. Working to
get screens put on campus.
VP Jones: Fixing an amendment to establish an attendance policy for faulty.
Talk to me if there are times when you are taken on a trip that forces you to
miss a class so we can record these accounts.
Sen. Gilbert: What is an example of an unexcused absence?
VP Jones: Any absence that prevents you from completing any outside school
work without notifying Faculty Council.
Sen Maresh: Is this a ‘tattle tale’ policy?
VP Jones: It’s completely up to you if you want to report a faculty member.
It’s been around for it a while.
Sen Delph: Any reports are kept very confidential.
8.0
ASWU Budget Discussion/Approval
VP Rathe: Presented Budget. Questions?
Sen Reddy: If clubs want to request funding, how do they do that?
VP Rathe: Have them send an email to finance board.
Sen Fakhoury: I see a lot of food items on the budget. Can you explain?
VP Rathe: If the food is intrinsic to the event, it is funded.
Sen Maresh: Can we fund Onesies?
VP Rathe: No
Beta Representative Westlund: We are looking to ensure we have money for
the Beta Buckoff.
Sen. Gilbert: What is Beta Buckoff?
Westlund: It’s an inter-greek event between Beta and Alpha Chi.
Sen Bobirnac: How many people come and is this open to the public?
Westlund: A few hundred and yes
Sen Baptista: Who decides who gets coaches?
Sen Nigh: It hasn’t been decided.
Sen Koll: Move to approve budget
Sen Williams seconds
Budget approved
9.0
Old Business
9.1
Constitutional Amendment – Senator Vacancies
Sen Jackson: Move to limit discussion to 10 minutes
Sen Koll seconds
Motion Approved
Sen Reddy: Explains amendment
Sen Bobirnac: I’d like to open discussion
Sen Helvie seconds
Sen Koll: I was going to move to vote
Sen Echeverri: I have some questions. You want the president of the senate to
recommend a senator if the class senators cannot find one. Isn’t the VP of
Admin hold more authority for this role?
Sen Reddy: Since the VP of admin runs the election, I decided it would be
better if the VP Exec selected a senator
Sen Jackson: I feel it would be better if the ASWU Exec voted on a senator
and then it was approved by the senate where the Pro Tempore would hold
the deciding vote
Sen Reddy: I think that would make the process more convoluted than it
needs to be. The VP of Exec would most likely consult his executive officers
anyway before making a selection.
Sen Koll: What are you proposing Sen Jackson?
Sen Jackson: Explains motion see above
Sen Reddy: Adds friendly amendment
Sen Maresh: How are you going to find this senator?
Sen Reddy: This shouldn’t be a problem. I hope this remedies the chance of
any senators leaves we’ll have a plan.
Sen Reddy: Adds friendly amendment
Sen. Ecceveri: There are many people who don’t know who about elections.
Sen. Williams: I second the motion made by Sen. Koll
Amedment approved
Sen Reddy: There is a proxy here. Constitution does not specify if that’s ok.
As the President of the Senate I believe its your call.
VP Jones: I feel that is ok
10.0
New Business
10.1
Bylaws Amendments – Establishment of Vice-Chairs/Constitutional
Amendment – Executive Line of Succession
Sen Jackson: I move to limit discussion on this to 10 minutes
Sen Koll seconds
Motion Approved
Sen Reddy: Explains amendment
Sen Bobirnac: Who is vice chair of finance board?
Sen Reddy: We don’t have one. It would be elected after amendment is
approved
Sen Jackson: How does the ASWU Exec feel?
VP Morton: I don’t like the idea of two senators on elections board. It also
feels like I would be grooming my successor. I also wouldn’t want a
freshman senator to be put into an Exec position.
Sen Bobirnac: Committees will vote on the vice chair correct?
Sen Reddy: Yes but it will be only be a senator
Sen Koll: Do you have any line succession if the pro tempore resigns or a
vice chair?
Sen Reddy: Senate would vote on the new officer.
Sen Rassumssen: I don’t like this process. We need to be careful about
approving
things
without
taking
into
account
the
repercussion.
Sen Reddy: The problem is with no process, we are left with noting or an
imperfect system. I feel an imperfect system is ultimately better.
Sen Helvie: Could we not have a time for people to come vote and have
senate select the officer?
Sen Reddy: I think that would work. I feel the senate is unsure about a line of
succession. I think this should be sent as a referendum the student body.
Adviser Lisa: Can you explain would you mean about a referendum to the
student body?
Sen Reddy: It is a spelled out method of approving a constitutional
amendment.
Adviser Lisa: I think a system should be set in place. But I don’t think it
should be sent to the student body. It could turn into a popularity contest
Sen Gilbert yields time to VP Rathe
VP Rathe: Maybe the executive should choose the resigned executive
member.
Sen. Baptista: What about if the finance and election committees? Can we
establish that if one of the officers resigns, the vice chair will take over the
committee so its not paralyzed?
VP Morton: I think that wouldn’t be bad.
VP Rathe: I think that would work ok too.
Sen. Bapista: I motion to increase time of discussion 10
Sen. Gilbert: Move to table
Sen Rasumessen: I agree with Sen. Baptista
Sen. Koll: Move to table
Vote on extending time 10 minutes
Vote division
Motion to extend discussion failed
Vote to table motion
Vote division
Motion passes
Vote to approve the line of succession amendment
Sen. Williams: Its not clear who is voting on the Vice chair. The committee
or senate?
Sen. Baptista: Offers a friendly amendment
Sen. Reddy: Dictates new wording
Sen. Koll: Offers a friendly amendment
Sen Reddy: Accepted
Sen Koll: Yield time to VP Morton
VP Morton: If we vote on this we will have to change the constitution to
include more senators on elections board. In which case, I think we should
use caution when voting on this.
Sen. Reddy: Withdraws motion vote
Motion tabled
11.0
Senate Projects
Sen. Romane: Person who is in charge of the clock is on vacation. When he returns
we will work with him to get it fixed
Sen. Helvie: Our committee will be hereby known as the Aristocat committee. Ill be
working with the rhetoric committee to make the debates happen.
Sen Reddy: I have made a Facebook group. We’re currently looking at creating a new
personalized meal plan.
Sen Willams: Life skills seminars. We are looking at some different ideas for
seminars such as developing better study habits.
Sen Fakhoury: Reported on progress
Sen Clardy: Will report next week on his work.
12.0
For the Good of the Order
Moment of silence for Yasayuki Sampei
Sen Koll move to adjourn
Sen Jackson second
Meeting adjourned