1.0
Associated Students of Willamette University
11 October 2012 – 7pm – Eaton 209
Senate Minutes
Call to Order
1.1
The meeting was called to order at 7:00pm
2.0
2.1
Roll Call
Tardy: Briggs, Vermilion
3.0
Approval of the Agenda
3.1
Underdahl moves to approve the agenda; there is a second,
approved.
4.0
Approval of the Minutes
4.1
Newcomb moves to approve the minutes; there is a second, approved.
5.0
Officer Reports
5.1
P Calixtro: Still working on the honor council bylaws, also working
on the standards committee
5.2
VP Freeman: working on advising student leaders about this
upcoming allocation. Also we will talk about adjusting the Wula allocation later.
The 28th of October is the next finance meeting.
5.3
VP Gilbert: Working on building bridges alongside Matt Bateman,
and Sarah Shinn. This weekend we will be compiling the essential information
about TIUA. Working on our internal structure. Also looking at our office budget.
5.4
VP Chand: started the shuttle program, and also working with WEB
and the CRP program. Will be publicizing the CRP program more, also met with
some senators about Robert’s Rules of order.
6.0
Committee Reports
7.0
WEB/Collegian Reports
7.1
Nathan Combs: WEB has been busy getting everyone acclimated to
their new positions. We have had a few very successful events. We had an open
mic. We had about 150 people, it only cost about 200 dollars. Last Saturday we
took some students up to the Timbers game. It went really well. Coming up
Saturday we have the Family Weekend comedian show. It will be free for any
student who wants to go. He isn’t super raunchy but very funny. After on
Wednesday we have our Human Mario Kart it is at 4 in Jackson Plaza. For midsemester break we are doing a trip to the pumpkin patch. Also, looking at an Ice
Rink coming to campus in November, there are a lot of safety concerns but we are
working on it.
8.0
Old Business
8.1
CRP Discussion
9.0
8.1.1 We recently discussed CRP and if faculty should be allowed to
take papers. Newcomb: Our faculty members should be allowed to take
papers, it is a resource that should be allowed for all people on campus.
Underdahl moves to vote, there is a second, approved.
8.2
Honor Council Update
8.2.1 Senator Howard: we will have the bylaws to vote on by next
meeting. We changed one thing that said that a student who is found to
have not ratted on another student would get you in trouble. We want to
facilitate trust, and we don’t want to make students who don’t rat someone
out not punishable. If you help them you can be punished, but if you saw it
and don’t say anything, you can be. This is unless the honor council deems
you guilty of something further. We also looked at the wording of
investigating cases, to protect student’s privacy. We think privacy and
trust for student’s privacy are very important. Most changes were with
wording. Another stipulation is that if the teacher is not involved in the
accusation they will be notified, we changed it so that the teacher will not
know if they have no reason to know. Briggs: Moves to table this until
next week, second, approved.
New Business
9.1
ASWU Office Budget Updates
9.1.1 VP Chand: Less than 600 dollars were used for the Retreat, and
we are requesting that the left over money be used for suggestion boxes.
Newcomb Moves to approve, there is a second, approved.
9.2
Club Funding Reassessment - Wulapalooza
9.2.1 VP Freeman: during the initial allocation period, our board
decided that we wanted to cut 1,500 dollars from Fall Wula to compensate
for the issues we had with Wula from last semester. In this new proposal,
the 1500 is still cut out, except now it is shifting from the headliner for the
Spring Semester, some of that money will be shifting to the Fall Wula. I
proposed this to the board over email and we decided that overall it is
okay. We aren’t really adding more money, but reallocating where the
money is going. We have a representative from Wula here. Underdahl:
could you briefly go over last year and what happened and why exactly
ASWU ended up paying three thousand dollars of your debt? Annie: In the
past we have worked with the Football Team, they come and help set up
and take down our stage to save us money. Last year however there was a
miscommunication and the Football team didn’t show up on Sunday to
help take down the stage. So Cascade sound had to come and call in extra
people for labor which was an extra 1,500 dollars. Obviously we were not
expecting that, and we budget our money very closely. We have learned
from that and it will not happen again this year. We were able to cover
some of that from our Non-ASWU fund, and we understand you not
wanting to cover the full amount to make up for that. VP Freeman: in
Wula’s defense for the past 15 years Wula’s budget has been great we
have never had problems in years prior. In my personal opinion they
deserve a little leeway. Vermilion: Wula is for a lot of students and it is
many students’ favorite experiences, and punishing this club is punishing
the school as well. Smyth moves to end discussion, there was a second,
approved. Bourque: I know we don’t normally buy food for speakers, and
I know performers are speakers, but what is the usual policy on that.
Annie: that is usually part of the performer’s contract that they send us, we
usually use money from Bon Apetit, which usually comes from our nonASWU account, so we don’t usually ask for money for that. Underdahl
moves to end the questioning period, there is a second, approved.
Underdal: at the end of last year we all voted to pay for Wulapalooza’s bill
but that their funds would be lessened because of their mistakes last
semester. It is my opinion that they should receive the same amount of
money that they received last year. Another senator: what are we
accomplishing by punishing this club? It is different leadership. We are
just punishing the people who want to go to Wula. Newcomb: So if we
funded them completely, would we be at risk of being in debt? Would it
be a problem for us. VP Freeman: I just don’t think it would be wise to
fund them completely this semester. We should just give them some for
now so that they use their budget wisely. Why not? VP Freeman: There
will still be around 30,000 dollars of unallocated funds that they can apply
for. Newcomb: They deserve it and they have a great history with ASWU.
Saul: Can see both sides, and I understand why we would dock them, but I
think it is important to understand why they need this and why it is
important that they get the money they deserve. This is important for the
Fall too. Underdahl: I love Wula too. I would be okay with allocating this,
I just think the importance of doing this would be to force them to look to
other sources for funding, which could be beneficial in general. VP
Freeman: This isn’t their ultimate budget. They do have partnerships with
class councils and Student Activities; we are not their sole source of
funding. They are working to attract a really big headliner. Will they be
requesting funds again? This should be it. Kaiser: No one is saying that
people do not like Wulapalooza, there is no 'we don't like Wulapalooza'
side of the argument. One major issue we aren't addressing is the fact that
we do not count club debt into our budgets. This is not the first time a club
has gone into debt and but we should do something about that. ASWU
should look into debt as a whole. Every club counts. Smyth: just to be
clear the budget we are voting on is still cutting 1,500 dollars, also can I
move to close the speakers list; there is a second, approved. Newcomb: we
are not a bank. We are here to allocated funds back to students that
students have already paid. Newcomb moves to vote, there is a second,
approved. Newcomb moves to approve, there is a second, approved.
10.0
For the Good of the Order
11.0 Adjournment
Meeting adjourned at 7:57pm.