UAFT Appointment Letter
Terminal
Dear [Faculty Member]:
Under the appointment authority of President Jim Jonhnsen, with the concurrence of Chancellor
[MAU Executive] [and Provost name], I offer you the following position with the University of
Alaska [MAU], [campus], [College/School], [Department of]:
Faculty rank/title:
Tenure status:
Academic unit:
Continuing appointment:
[Special rank] of [discipline]
Non-tenure track
[Campus, school/college and
department/program—be specific]
No
Term of appointment:
From [start date] to [end date] and not beyond
Fall Semester
Starting date:
Registration dates:
First week of instruction:
Spring Semester
Starting date:
Registration dates:
First week of instruction:
Position Control Number (PCN):
Percentage of full time:
*Approx. full salary for the period:
*Bi-weekly installments:
Benefits eligible:
Location of personnel files
Academic record:
Employment record:
[date]
[date]
[date]
[date]
[date]
[date]
[#]
[FTE]%; [#] months
$[#] (includes [%] of any geographic differential)
$[#] (includes [%] of any geographic differential)
Yes
[choose either Provost’s office or appropriate office
of the dean or campus director of campus of
primary assignment]
[choose campus academic administration or
personnel office]
Revised: 11/2/15
Special Conditions of Employment:
* If salary increases are included in the above amount, they are subject to legislative funding and
approval pursuant to state law and are distributed to eligible faculty members in the first full pay
period after July 1.
Your employment with the university is primarily governed by the Agreement between the
university and University of Alaska Federation of Teachers. However, to the extent provided for
by the Agreement, your employment is also subject to the terms of this appointment letter,
Regents’ Policy, University Regulation and rules adopted by the MAUs. The relationship
between the Agreement and these other sources of authority is as set forth in the Agreement.
This is a terminal, non-tenure track appointment and your employment with the university will
conclude without further notice at the end of the appointment term.
Terms used in this letter, including but not limited to continuing, tenured, tenure track, fixed
term, non-tenure track, special academic rank, and terminal, that have specific meanings and
effects in the Collective Bargaining Agreement (Agreement), Regents’ Policy, University
Regulation and applicable campus rules and procedures in effect January 1, 2011, have those
meanings and effects when used in this letter.
Notice of Campus Closure: The University of Alaska may elect to close during the contract
period. In the event it does so, classes will not be in session.
You shall establish, post, and maintain reasonable office hours, which will meet the educational
and programmatic needs of the university. A copy of the notice you post shall be filed with your
dean or director, or designee.
You are a “responsible employee” under Title IX. Being a responsible employee means that you
must report all relevant details regarding alleged incidents of sexual harassment or sexual assault
that you become aware of to your campus Title IX coordinator within 24 hours. Title IX
information and contacts are available as follows:



UAF and Fairbanks SW:
http://www.uaf.edu/oeo/title-ix/title-ix-contacts-uaf
UAA and Anchorage SW:
http://www.uaa.alaska.edu/deanofstudents/title-ix.cfm
UAS and community campuses:
http://www.uas.alaska.edu/policies/titleix.html
You are subject to the Drug Free Workplace Act and must be and remain eligible for
employment under the Immigration Reform and Control Act of 1986, as subsequently amended,
and other state and federal laws. You are also subject to the Alaska Executive Branch Ethics Act
(AS 39.52), as amended from time to time, and are required to complete and submit, to your dean
or director, disclosure forms, including forms for “Outside Employment or Services,” “Notice of
Potential Violation,” “Receipt of Gifts,” or “Interests in State Grants, Contracts, Leases or
Revised: 11/2/15
Loans.” When disclosures are required they are due upon the occurrence of a disclosable event
and, for outside employment and services, at least every July 1. A copy of the form for
disclosing outside employment or services is included with this letter.
In addition, the Ethics Act requires, among other things, that you may not disclose or use
information gained in the course of or by reason of your official duties that could result in the
receipt of any benefit for you or an immediate family member, if the information has not also
been disseminated to the public. Alaska Executive Act Ethics guidance produced by the Alaska
Department of Law is available at http://www.law.alaska.gov/doclibrary/ethics/EthicsInfo.html.
UA-specific guidance and disclosure forms are located at
http://www.alaska.edu/hr/forms/hr_ethicsforms/. Pursuant to AS 14.20.370 and contained in 20
AAC 10.020, you are obligated to abide by the code of ethics and the professional teaching
standards adopted by the Professional Teaching Practices Commission.
As part of your appointment you will be required to participate in scheduled mandatory training
for faculty to ensure University compliance with applicable federal and state regulations,
including provisions of Title IX (Education Amendments of 1972), and FERPA.
You are expected to be on campus for convocation, registration, student advisement, graduation,
regularly scheduled faculty meetings, and other activities during the term of this appointment.
However, if your appointment is for less than a 100 percent workload, and does not include any
service component as part of your assigned workload, your workload agreement is controlling,
and any attendance at University functions or events, that are beyond the general and specific
professional responsibilities of your specific workload assignment, is voluntary on your part and
not compensable unless otherwise agreed upon in writing by your Dean or Director.
You shall receive fifteen days off during the nine month contract period. These days include
three days of Winter Closure when the University is closed for business. The remaining twelve
days off shall be used when classes are not in session or as specifically approved in advance and
in writing by the dean or director, or designee. It is required that you report your use of time off
(FTO) using either UAOnline or a paper time sheet for approval by your dean, director, or
designee.
[Insert any optional messages.]
Please sign the attached original and return it to me within 10 days. A copy may be retained for
your records.
Sincerely,
[Appropriate dean or director]
Revised: 11/2/15
I acknowledge receipt of the above terms and conditions of employment. I understand that, for
purposes of collective bargaining, I am represented by the University of Alaska Federation of
Teachers, and that I am obligated to pay to the union a “service fee” as a condition of
employment as required by the Agreement. By signing below I am not waiving any of my rights
under the Agreement, Alaska or federal law.
________________________________
Signature
Attachment:
cc:
_________________
Date
Academic Calendar
UAFT Service Fee Deduction Form
UAFT
[Provost/Academic Affairs]
[Department Head]
Human Resources
Statewide Office of Labor and Employee Relations
Revised: 11/2/15