Dear [Faculty Member]:
Under the appointment authority of President Jim Johnsen, and with the concurrence of
Chancellor [ MAU Executive ] and Provost [MAU Provost] , I am pleased to offer you the following position with the University of Alaska [ MAU ], [ campus ], [ College/School ],
[ Department of ____]:
Faculty rank/title:
CIP:
Tenure status:
Academic unit:
Term [ Special academic rank ] of [ discipline ]
[Insert Number]
Non-Tenure Track
[ Campus, school/college and department/program—be specific ]
No Continuing appointment:
Position control number (PCN):
Percentage of full time:
Term of multi-year appointment:
[#]
[FTE]%; [#] months
Term of current base appointment:
From [ start date ] to [ end date ] (this period may not exceed 3 years); subject to non-retention
From [ start date ] to [ end date ] (this period may not exceed 9 months)
Fall Semester
Starting date:
Registration dates:
First week of instruction:
Spring Semester
Starting date:
Registration dates:
First week of instruction:
*Approx. full salary for the period:
*Bi-weekly installments:
Benefits eligible:
[ If applicable, otherwise Delete]
Relocation expenses, not to exceed
Location of personnel files
Academic record:
Employment record:
[ date ]
[ date ]
[ date ]
[ date ]
[ date ]
[ date ]
$[#] (includes [ % ] of any geographic differential)
$[#] (includes [ % ] of any geographic differential)
Yes
[$ __________ ]
[ choose either Provost’s office or appropriate office of the dean or campus director of campus of primary assignment ]
[ choose campus academic administration or personnel office ]
Revised 08-20-2015

Special Conditions of Employment:
* If salary increases are included in the above amount, they are subject to legislative funding and approval pursuant to state law and are distributed to eligible faculty members in the first full pay period after July 1.
Your employment with the university is primarily governed by the Collective Bargaining
Agreement (Agreement) between the university and University of Alaska Federation of
Teachers. However, to the extent provided for by the Agreement, your employment is also subject to the terms of this appointment letter, Regents’ Policy, University Regulation and rules adopted by the MAUs. The relationship between the Agreement and these other sources of authority is as set forth in the Agreement.
This appointment is for a fixed term, non-tenure track position and is subject to non-retention pursuant to BOR Policy 04.04.040.C. At the end of your term you may or may not be offered a new appointment at the option of the university. Notice of non-renewal or pay in lieu of notice will be provided in accordance with Article 6.4.3. Failure to provide notice does not result in renewal of appointment.
In addition to other provisions for termination, your appointment may be terminated early if the terms of the performance assignment are not fulfilled, if the duration of the funded activity has expired, or if the program has been discontinued or reduced.
Terms used in this letter, including but not limited to continuing, tenured, tenure track, fixed term, non-tenure track, special academic rank, and terminal, that have specific meanings and effects in the
Collective Bargaining Agreement (Agreement), Regents’ Policy, University Regulation and applicable campus rules and procedures.
You shall establish, post, and maintain reasonable office hours, which will meet the educational and programmatic needs of students . A copy of the notice you post shall be filed with your dean or director, or designee.
Notice of Campus Closure: The University of Alaska may elect to close during the contract period. In the event the campus is closed, classes will not be in session.
You are a “responsible employee” under Title IX. Being a responsible employee means that you must report all relevant details regarding alleged incidents of sexual harassment or sexual assault that you become aware of to your campus Title IX coordinator within 24 hours. Title IX information and contacts are available as follows:

UAF and Fairbanks SW:
http://www.uaf.edu/oeo/title-ix/title-ix-contacts-uaf

UAA and Anchorage SW: http://www.uaa.alaska.edu/deanofstudents/title-ix.cfm

UAS and community campuses: http://www.uas.alaska.edu/policies/titleix.html
Revised 08-20-2015

You are subject to the Drug Free Workplace Act and must be and remain eligible for employment under the Immigration Reform and Control Act of 1986, as subsequently amended, and other state and federal laws. You are also subject to the Alaska Executive Branch Ethics Act
(AS 39.52), as amended from time to time, and are required to complete and submit, to your dean or director, disclosure forms, including forms for “Outside Employment or Services,”
“Notice of Potential Violation,” “Receipt of Gifts,” or “Interests in State Grants, Contracts,
Leases or Loans.” When disclosures are required they are due upon the occurrence of a disclosable event and, for outside employment and services, at least every July 1. A copy of the form for disclosing outside employment or services is included with this letter.
In addition, the Ethics Act requires, among other things, that you may not disclose or use information gained in the course of or by reason of your official duties that could result in the receipt of any benefit for you or an immediate family member, if the information has not also been disseminated to the public. Alaska Executive Act Ethics guidance produced by the Alaska
Department of Law is available at http://www.law.alaska.gov/doclibrary/ethics/EthicsInfo.html.
UA-specific guidance and disclosure forms are located at http://www.alaska.edu/hr/forms/hr_ethicsforms/. Pursuant to AS 14.20.370 and contained in 20
AAC 10.020, you are obligated to abide by the code of ethics and the professional teaching standards adopted by the Professional Teaching Practices Commission.
As part of your appointment, you are required to participate in scheduled mandatory training(s) for faculty to ensure University compliance with campus required training(s) and any applicable federal and state regulations, including provisions of Title IX (Education Amendments of 1972), and FERPA.
You are expected to be on campus for convocation, registration, student advisement, graduation, regularly scheduled faculty meetings, and other activities during the period of this appointment.
However, if your appointment is for less than a 100 percent workload, and does not include any service component as part of your assigned workload, your workload agreement is controlling, and any attendance at University functions or events, that are beyond the general and specific professional responsibilities of your specific workload assignment, is voluntary on your part and not compensable unless otherwise agreed upon in writing by your Dean or Director.
You shall receive fifteen days off during the nine month contract period. These days include three days of Winter Closure when the University is closed for business. The remaining twelve days off shall be used when classes are not in session or as specifically approved in advance and in writing by the dean or director, or designee. It is required that you report your use of time off
(FTO) using either UAOnline or a paper time sheet for approval by your dean, director or designee.
Please sign the attached original and return it to me within 10 days. A copy may be retained for your records.
Revised 08-20-2015

Sincerely,
[ Appropriate dean or director ]
I acknowledge receipt of the above terms and conditions of employment. I understand that, for purposes of collective bargaining, I am represented by University of Alaska Federation of
Teachers, and that I am obligated to pay to the union a ‘service fee’ as a condition of employment as required by the Agreement. By signing below I am not waiving any of my rights under the Agreement, Alaska or federal law.
_________________
Date
________________________________
Signature
Attachment: Academic Calendar cc: UAFT
UAFT Service Fee Deduction Form
[ Provost/Academic Affairs ]
[ Department Head ]
Human Resources
Statewide Office of Labor and Employee Relations
Revised 08-20-2015