Head Coach
Term Appointment
Under the appointment authority of President Jim Johnsen, and with the concurrence of
Chancellor_____, I am pleased to offer you (hereafter, “the Coach”) the following
position with the terms and conditions specified below with the University of Alaska
____ (UA_) Athletic Department:
Position:
Job Title & Class:
Administrative Unit
Position Number:
Employment Status:
Grade/Step:
Salary
Beginning Date:
End Date:
UA__ Head [specific sport] Coach
________
Athletics
_________
Term, [Full or Part] Time, APT/Exempt
_________
$______ Bi-Weekly / $_____ Annually
Special Conditions of Employment
Position: Head Coach of the University of Alaska _____ Division___ [Women’s/Men's]
____ Team. Direct supervision by the Director of Athletics and indirect supervision by
the ___________.
Responsibilities: Employment duties and responsibilities include, but are not limited to
the following:
1. Recruit for, coach, manage and supervise the ______ varsity sports team and
program;
2. Supervise and evaluate Assistant Coach(s) and other staff;
3. Operate athletic program within assigned budget; assist in development of the
program budget; assist with compliance with Title IX.
4. Ensure team compliance with institution’s academic standards. Notify
Director when student athletes experience academic difficulties, including but
not limited to any grade below “C,” poor attendance, academic probation, etc.
5. Comply with all NCAA and Conference rules and regulations; Regents’
Policy and University Regulations; UAF policies, rules, and procedures
(including policies and procedures of the Department of Athletics and
Recreation);
6. Immediately inform the Director of Athletics of NCAA/Conference rule
violations or potential rule violations;
7. Promote positive image for athletic program and institution;
8. Assist in the development and conduct of direct fundraising for the program
and department; and
Revised 11-21-2014
9. ADD THIS PARAGRAPH IF APPROPRIATE: Promote, arrange, budget,
teach and coach for all [sport] camps and/or clinics. Camps/clinics budget and
proposals are due by ________________.
Salary Increases/Additional Compensation
[Alternative: If salary increases are specified over the term, state that “Salary
increases are conditioned on satisfactory performance. Camp alternative: In
addition to base salary, the Coach will share profits from the _____ Camp as
defined below.]
Performance bonus(es) may be paid per Regents Policy and University
Regulation (P04.05.050., R04.05.050)
Add this paragraph if appropriate:
Camp bonus(es) will be considered for extraordinary camp performances.
Furnished Vehicle
Use of a sponsor-provided vehicle may be provided as available and determined by
_____________. The coach is required to meet IRS reporting regulations and the
university may withhold an amount for federal income tax purposes based upon one of
the university procedures whether it be commuting valuation rule method, cents per mile
rule method or annual lease valuation rule method. Coach must meet all campus health
and safety/risk management department criteria for operating a University of Alaska
vehicle. By accepting this position Coach agrees to indemnify the University of Alaska
for all claims arising out of the personal use of such vehicle, and to do all things required
to effectuate the indemnification, including but not limited to completion of forms and
proof of insurance to Alaska Statutory limits through endorsement on a personal auto
insurance policy. Non-university drivers and drivers who have not been approved
through the campus health and safety/risk management department are prohibited. The
vehicle will be returned immediately in the event UAF and/or the coach sever this
contract.
Benefits
Coach will be eligible for and receive university provided employee benefits in the same
manner and to the extent as other exempt, nonrepresented employees of the university.
Outside Income
In accordance with NCAA Bylaw 11.2.2, Athletically Related Income and the Alaska
Executive Branch Ethics Act, outside income is allowed, however, coach must obtain
written approval of the designated ethics supervisor and UAF’s Chancellor prior to
rendering any outside services for compensation. In addition, the coach must provide a
written detailed account annually to the Chancellor for all athletically related income and
benefits from sources outside the institution. (See attached document.)
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Withholding
UAF may withhold amount for federal income tax and other purposes from and/or on
account of salary and other payments or benefits to the coach in amounts it deems
necessary to comply with law or appropriate to avoid incurring direct liability for failure
to withhold.
Termination Of Contract
In addition to termination pursuant to general provisions of Regents’ Policy and
University Regulation (see General Conditions), UAF may terminate this contract
without further obligation in the event of any major infractions or violations of NCAA,
CCHA, or GNAC or UAF rules and regulations, or for any misconduct by the Coach
determined by UAF to have the potential to negatively impact UAF, the team or
department. Failure to self-report violations, repeated secondary violations, failure to
attend rules education sessions, or failure to document evidence of compliance may result
in termination of this contract under this provision.
Violations are defined in accordance with current NCAA Bylaw, Article 19
Enforcement: 19.02.02
Types of Violations
Secondary Violation: A secondary violation is a violation that is isolated or
inadvertent in nature, provides or is intended to provide only a minimal recruiting,
competitive or other advantage and does not include any significant recruiting
inducement or extra benefit. Multiple secondary violations by a member
institution may collectively be considered as a major violation. (Revised 1/11/94)
Major Violation: All violations other than secondary violations are major
violations, specifically including those that provide an extensive recruiting or
competitive advantage. (Revised 1/11/94)
Prohibition Of Competition
The coach agrees that during, and/or for a period of eighteen (18) months following the
expiration or termination of this contract [he/she] is prohibited from participating in any
camps that are in direct or indirect competition with camps hosted by the University of
Alaska.
Extension Of Contract
This contract may be extended by mutual written agreement of both parties.
Logo
The University of Alaska retains all rights to use of the institutional names, logos, and
seals; any use is subject to review and approval.
Sponsorship
The University of Alaska Fairbanks retains all rights to review and approve any and all
sponsorship agreements, and revenue is the property of UA__.
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[Other Special terms - Insert any other approved terms not specifically provided for all
employees through policy or regulation and negotiated with the candidate. Examples
might include moving expenses, housing, alternative duty station, etc.]
General Conditions of Employment
This appointment and other conditions of employment are governed, in order of priority,
by Regents’ Policy, University Regulation, applicable campus rules and procedures as
they presently exist or as they may be amended from time to time at the discretion of the
university, and the terms of this letter. Your position is a “Term” appointment.
Unless your employment is terminated earlier in accordance with Regents’ Policy,
University Regulation and the terms of this letter, your employment will continue until
the end date, or the end date of any extension, specified above. At that point employment
will end automatically without further notice or obligation on the part of the University,
unless a new written employment agreement is entered into. At the end of this
appointment you may or may not be offered a new appointment, at the sole option of the
university. Neither this appointment, any prior appointment, any representation
regarding future employment possibilities, nor the continuation of work beyond the end
of the appointment period entitles you to a new appointment or any notice at the end of
this appointment.
As a new employee of the University you are employed in an at-will probationary status
for the first six months of employment. During this period your employment may be
terminated for no reason or any reason. Pursuant to University Regulation 04.09.040, the
University also may elect to discontinue employment through non-retention with notice
or pay in lieu of notice. The notice period, however, will not extend beyond the end of
the appointment period specified above. Non-retention does not reflect discredit on an
employee.
This letter is the sole agreement between you and the University, and no other
agreements, discussions or representations shall affect the University’s or your
obligations under this agreement. Alterations to the terms of this letter are ineffective
unless approved in writing by the Coach, the hiring authority, and Human Resources.
Any action or claim brought upon this agreement, or relating to service pursuant to this
agreement, must be brought in the State of Alaska and shall be governed by the laws of
the State of Alaska. If any aspect of this contract is held to be unenforceable, it shall not
operate to nullify or terminate this contract unless the portion held unenforceable is
significant in terms of the agreement as a whole.
You are a “responsible employee” under Title IX. Being a responsible employee means
that you must report all relevant details regarding alleged incidents of sexual harassment
or sexual assault that you become aware of to your campus Title IX coordinator within 24
hours. Title IX information and contacts are available as follows:
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UAF and Fairbanks SW:
http://www.uaf.edu/oeo/title-ix/title-ix-contacts-uaf
UAA and Anchorage SW:
https://www.uaa.alaska.edu/equity-and-compliance/
UAS and community campuses:
http://www.uas.alaska.edu/policies/titleix.html
Terms used in this agreement, including but not limited to at-will, term, probationary,
non-retention, etc., that have specific meanings and effects in Regents’ Policy, University
Regulation and applicable campus rules and procedures, shall have those meanings and
effects when used in this agreement.
You are subject to the Drug Free Workplace Act and must be and remain eligible for
employment under the Immigration Reform and Control Act of 1986, as subsequently
amended, and other state and federal laws. You are also subject to the Alaska Executive
Branch Ethics Act (AS 39.52), as amended from time to time, and are required to
complete and submit, to your dean or director, disclosure forms, including forms for
“Outside Employment or Services,” “Notice of Potential Violation,” “Receipt of Gifts,”
or “Interests in State Grants, Contracts, Leases or Loans.” When disclosures are required
they are due upon the occurrence of a disclosable event and, for outside employment and
services, at least every July 1. A copy of the form for disclosing outside employment or
services is included with this letter.
In addition, the Ethics Act requires, among other things, that you may not disclose or use
information gained in the course of or by reason of your official duties that could result in
the receipt of any benefit for you or an immediate family member, if the information has
not also been disseminated to the public. Alaska Executive Act Ethics guidance produced
by the Alaska Department of Law is available at
http://www.law.alaska.gov/doclibrary/ethics/EthicsInfo.html. UA-specific guidance and
disclosure forms are located at http://www.alaska.edu/hr/forms/hr_ethicsforms/. Pursuant
to AS 14.20.370 and contained in 20 AAC 10.020, you are obligated to abide by the code
of ethics and the professional teaching standards adopted by the Professional Teaching
Practices Commission.
Please acknowledge receipt and acceptance of the position described above by signing and
returning this letter to me within ten days, with your original signature. You may wish to
retain a copy for your records.
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Sincerely,
[Hiring Authority Name/Title]
Date
I accept the position described:
[Employee Name/Title]
Date
Attachments: (Job Vacancy Announcement Departmental Job Description (if used))
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