MEMORANDUM
TO:
District Administrative Managers
District Chief Accountants
Duncan Stewart – Env Division
Amy Foster – Env Division
DATE: March 24, 2003
FROM:
Diana Napier, Voucher Processing Branch Manager
Finance Division
SUBJECT: Revision -Payment Process for Texas Commission on Environmental Quality
(TCEQ) Storm Water Construction General PermitEffective immediately, the voucher number assigned to pay the Texas Commission on
Environmental Quality (TCEQ) Storm Water Construction General Permit will replace the GT#
on the TCEQ Payment Submittal Form. (See attached revised TCEQ Payment Submittal Form)
TCEQ Revenue Division has agreed to allow us to use the voucher number as payment reference
instead of the GT#. This change will eliminate the need for the District Accounting office to
monitor the payment for the GT# and will allow the Environmental Coordinator to immediately
submit the documentation to TCEQ. Below is the revised process:
District Environmental Coordinators (EC):
1. Submit a copy of the Texas Commission on Environmental Quality Payment Submittal Form
to the district accounting office for payment processing as well as obtaining a reference doc #
(TxDOT voucher #) which is needed to complete the form for submission to TCEQ. The
following information is required to process the payment:

Form lines:
o Facility/Project Site Name (Must match Project Site Name under Part C of the NOI)
o Facility/Project Site Address (Must match Project Site Address under Part C of the
NOI)
o City, Zip Code:

Under TxDOT Use Only:
o The general ledger distribution (charge data- segment 76, assigned CSJ,
function=390, and function is 439)
o Recurring Transaction Index (RTI):Fiscal Year 2003 = RTI 330380
o TIN # : 35825825827.010
2. Request a reference document number (TxDOT’s voucher # with the prefix of “9” which
denotes the doc type) in order to complete the original Payment Submittal Form for
submission to TCEQ. District Accounting Office can provide this number to the EC
immediately upon receipt of the copy of the Payment Submittal Form.
District Accounting Office:
1. Upon receipt of the payment request from the District Environmental (EC) Coordinator (EC),
assign and provide them (EC) with the voucher number (include the doc type prefix of “9”
e.g. for Pharr District the ref. doc. = 92130001) which will be utilized for payment
processing. The voucher number with the “9” prefix is the equivalent to the check or money
order # required on the TCEQ Payment Submittal Form.
2. Create the voucher using a VRC 31:
 Service Date: enter current date
 Prompt Pay Start Date: enter current date ( FIM.VPP.0304 will note the due date as 30
days from this date)
 Requested Pay Date: enter current date (this will ensure that the transaction will be done
immediately upon receipt at the Comptrollers. No interest will accrue since the actual pay
date is 30 days from this date and we are requesting and earlier pay date)
 The general ledger distribution (charge data- segment 76, assigned CSJ, function=390,
and function is 439)
Should you have any questions or concerns you may contact me at (512) 486-5644.