ATI Steering Committee Meeting Notes
March 13, 2015
Present:
G. Centeno, G. Garcia, A. Harwood, N. Hunt, T. Johnson, P. LaPolt, K. Melick, M.
Mulet, M. Murray, M. Peppers, P. Quan, I. Stansberry, R. Tran, S. Varela
Excused:
M. Jazzabi, L. Mahoney, D. Peterson, Y. Zhu
Updates and Announcements
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Peter Quan announced that Susan Cullen is the new ATI assistant director at CSU Northridge and
she will be starting this new position the week of March 16, 2015.
Peter announced that the contract with Cryptzone/HiSoftware, which merged last year, will be
issued for one year and it will be reviewed after that.
Peter announced that he received a survey from Melissa Repa, co-director of Services to Student
with Disabilities from Sacramento State, regarding a student who is doing his dissertation
research on Leadership to Support e-Quality for All: A Study of a Systemwide Accessible
Technology Policy Implementation. He asked ATI Steering Committee members to take the
survey by March 13, 2015. The survey information and survey link was sent as an attachment.
Peter announced that CSU/CCC collaboration to merge CAM and AMX is not finalized. The
merger will happen in two phases. Phase 1. (Interphases) and phase 2. (By Managers) will be
discussed later. More detailed information will be discussed with the ATI working groups.
Peter also sent an attachment with information on a free webinar on March 19, 2015 entitled:
The Long Road from Reactive to Proactive: Developing an Accessible Strategy.
CSU Captioning Executive Guidelines
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Gonzalo Centeno share the ATI/CSU Captioning Guidelines – Implementation Timeframe.
 Gonzalo will meet with the Instructional Materials, Web Accessibility and Procurement
working groups to go over the guidelines but has not set deadlines.
Gonzalo provided the group with copies of the letter that will be sent to faculty who have
students with a disability. The form provides:
 Information about YouTube captioning and a warning about not relying on this feature as it
is not very accurate.
 Information on how to check if a video or DVD has captions or subtitles.
 Information on how to record closed-captioned media from home.
 Information on discounted prices for CSU automatic Sync Technologies.
 It was recommended that the information on this form be shortened so that faculty does
not feel overwhelmed.
It was noted that Cal State L.A. does not have a dedicated person to handle captioning. CETL
does not have a dedicated person to handle these kind of requests. Gonzalo recommended that
the department should handle the requests. Philip LaPolt recommended that it should not be
left to the department.
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Phil shared that IMAP would be drafting something soon and are working with Victor King as to
what needs to be done immediately. They would like to have a process in place by fall 2015
quarter so that faculty will know what to do.
Alex Harwood reported that he has been working with James Cuaresma and Victor King
regarding captioning and refining what the requirements should be. Live closed captioning is
being planned for Honor’s Convocation and events following that.
Legal obligations: Per Victor King, prioritize and prepare a timeline and document everything.
What is the campus plan and what we are doing to improve the plan? We don’t need to close
caption everything at once but we need to have a plan with dates and we should try to make
that part of our campus plan for the next year.
Nancy Hunt recommended that on Fall Faculty Day information be distributed regarding
accommodation and captioning.
Gilbert Garcia wanted to know who pays for requests for accommodations. The department
does not have money allocated for this and it can be expensive.
Working Group Updates:
Web
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Alex Hardwood reported that he had attended the Cal State University Northridge
conference. He will make a presentation at the next meeting.
The next Web meeting will be ATI Training.
Gonzalo will be invited to next month’s web meeting.
Faculty from CCOE has suggested that students and other faculty are interested in
helping and participating with the web committee and that is being explored.
Procurement
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Tom Johnson reported that since many departments buy videos through Amazon, it is
difficult for Procurement to stop faculty from purchasing videos without captions.
Mariel Mulet recommended that maybe a check mark on the procurement form to
ensure that departments know that they will be liable for complying with close
captioning regulations.
Language should be developed to ensure that videos being purchased comply with close
captioning.
A question was raised as to who will be responsible for enforcing these requirements.
Procurement reviews credit card purchases months after they are bought. Tom Johnson
can send a “nastygram” and warn that credit card purchasing privileges will be
suspended if they do not comply with rules.
Tom is working on procedures and new forms.
Tom would like to add a faculty member to the procurement working group.
Instructional Materials
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IMAP met on Feb 25, 2015 to review the Task Dashboard and Assigned
Responsibility.
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Modify AA procedure for monitoring textbook orders (dean notification of
summary): Phil.
Document process by which CETL promotes posting of IM on Moodle: CETL will
review and make recommendation.
Provide OSD staff access to Moodle sandbox, for IM access: done.
Develop EEAAP for how to ensure equal access to IM in Moodle: Gonzalo will
consult w/ Philip White on this.
Develop plan to track course revisions and review for accessibility support: Phil and
Gonzalo.
Formal Awareness Campaign: Involve Provost, Academic Senate, CETL and Housing.
ITCs need to be more involved.