Request for Incomplete grade “IC”/ In progress grade “IP” for Graduate Programs
Section 1 – Student Information
To be completed by the student electronically or by clear writing using either black or blue pen ink.
1.
First Name
Middle Name
-------------------------
------------------------------
Student ID ----------------------------------2.
Family Name
-----------------------------
Semester/year ---------------------------
Name of Graduate Program: -----------------------------------------------College: -------------------------------------------Department: ------------------------------------Course # ------------------------- Course Title ------------------------------------------------------ Credits ----------------
3.
Requested grade :  IC
 IP
Please read at the back of this form important information on conditions of the grade IC/IP.
Please note that the grade IC/IP is assigned only when arrangements are made with the individual instructor to complete the
course requirement within a specified time. Otherwise the IC/IP will automatically become
F
A student cannot graduate until an IC/IP grade is replaced with a passing grade upon fulfilling the required assessment(s).
Section 2: Approval for IC/IP
Please complete all Items below
1.
Reason for IC or IP request: --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
2.
Requirement(s) to change the grade: -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
3.
Date by which all work should be completed: ----------------------------------------------------------------------------
Please read carefully before signing:
It is understandable that this form represent a contract between the instructor and the student. Both parties agree to the
conditions of this contract.
Student Name & Sig: ----------------------------------------------------------------------------------- Date:---------------------------------Instructor Name & Sig:---------------------------------------------------------------------------------- Date: --------------------------------Department Chair Name &Sig: ----------------------------------------------------------------------
Date: ---------------------------------
Dean of College Name & Sig: ------------------------------------------------------------------------- Date: ---------------------------------
1
IC/IP GS Request Form
Original to be kept at the department of the concerned graduate program. Copies to: Admission & Registration; Graduate Studies; office
of the dean of the concerned graduate program.
Policy and procedure for IP/IC Grade:
Policy for IP Grade
In the event that a student is unable to complete the required work for a course in the prescribed time period, as she is still progressing
in his/her work, a grade of In Progress (IP) may be recorded. An In Progress (IP) grade is given upon the instructor’s recommendation
and by the department approval based on the request of the student (IP FORM). In such a case the grade IP will be recorded for the
student in her/his academic record. IP grades are not included in the calculation of the semester and cumulative GPA until the student
obtains his/her final grade in the course by completing all the requirements.
If one semester elapses and the In Progress (IP) grade is not changed in the student record because the student did not complete the
requirements, then the In Progress (IP) grade shall be replaced by an (F) grade in her record unless the student applies for an
Incomplete (IC) grade. Based on the Incomplete (IC) grade the student will be given a chance of completing her grade in the following
semester. The Incomplete (IC) grade will not be included in the calculation of semester and cumulative GPA. Once the student
completes his/her course requirements, the IC grade will be replaced by the final grade obtained in the course and included in the
calculation of the semester and cumulative GPA.
Procedures for IP Grade
Only in extreme circumstances can a student be granted an incomplete for a course.
a.
The student requesting an In Progress (IP) grade must provide proper documentation to justify the granting of an Incomplete.
Appropriate documentation may include an official medical report indicating personal illness, or the death certificate of a
close family member.
b.
The course instructor recommends assigning an IP grade after identifying the work and the time required to complete course
assignments. The course instructor should submit a report to the Department Chair indicating the reasons and justifications
for assigning the IP grade and the work and time required to complete the course.
c.
Formal request for Incompletes form must be made no later than the last day of the examination period, at which time the
student will be given the date by which she must complete all the required work for the course.
d.
When possible, all work should be completed within two (2) weeks of the start of the following academic semester. But based
upon the instructor’s recommendation, the Department Chair may allow the student to complete the course requirements
during the following semester. The student must complete the course requirements by the end of the next regular semester.
e.
In no case shall a grade of In Progress (IP) remain as a permanent notation on the student’s academic record.
f.
When the student completes the course requirements within the specified period, the course instructor changes the student
grade from IP to the new earned grade. This takes place within a maximum period of one semester after the end of the term
during which the student earned the IP grade. The instructor informs the Deanship of Graduate Studies and Deanship of
Admissions & Registration of the grade change on specified portion of the IP form.
g.
If the grade has not been changed by the instructor within the specified period, the Deanship of Admissions & Registration
changes the grade to F and informs the student and Department Chair and Deans of Colleges and Graduate Studies
accordingly.
h.
If the student has registered for a course in the term following the semester in which he previously earned an IP grade and the
said grade has not been changed, then the previous grade will be changed to F by the Deanship of Admissions & Registration.
i.
If the student has an IP grade, this results in the suspension of the student’s academic standing during that semester.
2
IC/IP GS Request Form
Original to be kept at the department of the concerned graduate program. Copies to: Admission & Registration; Graduate Studies; office
of the dean of the concerned graduate program.
j.
No student is allowed to register for a course in which she earned a grade of IP in the course prerequisite.
Policy for IC Grade
In the event that a student is unable to complete the required work for a course in the prescribed time period, a grade of Incomplete
may be recorded. An Incomplete (IC) grade is given upon the instructor’s recommendation and by the department approval based on
the student’s request (IC Form). In such a case the grade IC will be recorded for the student in her/his academic record. IC grades are
not included in the calculation of the semester and cumulative GPA until the student obtains her final grade in the course by completing
all the requirements.
If one semester elapses and the Incomplete (IC) grade is not changed in the student record because the student did not complete the
requirements, then the Incomplete (IC) grade shall be replaced by a Fail (F) grade and shall be included in the calculation of semester
and cumulative GPA. Implementation Rules of Article
Procedures for IC Grade
Only in extreme circumstances can a student be granted an incomplete for a course.
a)
The student requesting an Incomplete (IC) grade must provide proper documentation to justify the granting of an Incomplete.
Appropriate documentation may include an official medical report indicating personal illness, or the death certificate of a
close family member.
b)
The course instructor recommends assigning an IC grade after identifying the work and the time required to complete course
assignments. The course instructor should submit a report to the Department Chair indicating the reasons and justifications
for assigning the IC grade and the work and time required to complete the course.
c)
Formal request for IC form must be made no later than the last day of the examination period, at which time the student will
be given the date by which she must complete all the required work for the course.
d)
When possible, all work should be completed within two (2) weeks of the start of the following academic semester. But based
upon the instructor’s recommendation, the Department Chair may allow the student to complete the course requirements
during the following semester. The student must complete the course requirements by the end of the next regular semester.
e)
In no case shall a grade of Incomplete (IC) remain as a permanent notation on the student’s academic record.
f)
When the student completes the course requirements within the specified period, the course instructor changes the student
grade from IC to the new earned grade. This takes place within a maximum period of one semester after the end of the term
during which the student earned the IC grade. The instructor informs the Deanship of Graduate Studies and Deanship of
Admissions & Registration of the grade change on specified portion of the IC form.
g)
If the grade has not been changed by the instructor within the specified period, the Deanship of Admissions & Registration
changes the grade to F and informs the student and Department Chair and Deans of College and Graduate Studies accordingly.
h)
If the student has registered for a course in the term following the semester in which he previously earned an IC grade and the
said grade has not been changed, then the previous grade will be changed to F by the Deanship of Admissions & Registration.
i)
If the student has an IC grade, this results in the suspension of the student’s academic standing during that semester.
j)
No student is allowed to register for a course in which she earned a grade of IC in the course prerequisite.
3
IC/IP GS Request Form
Original to be kept at the department of the concerned graduate program. Copies to: Admission & Registration; Graduate Studies; office
of the dean of the concerned graduate program.