STUDENT MODULE
Profile

Particulars

Address
Form A

Schooling
Form As

Guardian
Form B

Sibling
Form D

Special Ed
Form Ds

Others: Health & User
defined fields
Height & Weight
Info Upload

Documents

Height and Weight


Photo Upload
Download
template
Upload a zip file of student photos in

jpeg and registration no. as photo name.
Upload file
School House
Seating Plan

Subject Group,
Elective Subject
Subjects Setup

Cross Class Subject
Enrolment
Graduate Destination

After
starting of IYP
Admission
Group
Enquiry
survey

By Batch

POA

SOA

SFA

SSA


Individual
field

File upload

IRTP
Form B
Form C
User defined
Student
default
Setup

Number of Students Survey (Primary), Number of Students Survey
(Secondary), Enrollment survey, Form A, As, B, C
Report
Send to EDB

Form D (Student Particulars Amendment), Form D (Update Student HKID),
Form Ds (Student Particulars (Supplement))
Data Communication
Document
Subject Survey
Enquire by parent/students
Receive
from EDB


Chinese Name
Update STRN for Form C, D

Data Report/files: POA, SOA,SFP, SSA

Category

Housekeeping

Form A contains departed student information

Form As contains departed student information with Last Day of Attendance of the student earlier than
the Enrolment Survey Reference Date and his schooling record is not included in the Enrolment Survey.

Form D (Student Particulars Amendment) contains amended information including Class Level, Class
Name Code, Student English Name, Student Chinese Name, Sex, Date of Birth, HKID Number, HK Birth
Certificate Number, Other ID Document Type Code, Other ID Document Number, Home District Council
Code, Ethnicity, Spoken Language at Home, Date of Entry To HK from China, Date of Change of Class.

Form D (Update Student HKID) contains amended information including HKID

Form Ds (Student Particulars (Supplement)) allows schools to submit the student particulars without
changing the data of the students in WebSAMS.

Form B will be generated whenever a student is re-admitted in current school year

An excel file containing the information of a class can be downloaded. After modifying the file, user can
upload it back to update the corresponding records.

In September, Enrolment Survey including all students attending in new school year will be sent to
EDB. After generating Enrolment survey, Form A, As, B, C, D, Ds of current school year can be
reported.

Number of Students Survey (Primary) and Number of Students Survey (Secondary): When the data
file of Registered Student List and the Statistics of Students and Repeaters by Class Level is
maintained and confirmed, WebSAMS will generate the data file of the Survey to EDB.

Form B will be generated when a student with STRN is admitted in current school year.

Form C will be generated when a student without STRN is admitted in current school year.

Setup the names of ten user-defined fields and two indicators and control whether they will be
displayed or not.

Setup default values of sex, first day of admission, first day of attendance, school level admitted,
school session admitted, class level admitted, district council, ethnicity and spoken language at home.

Assist users to select students to attend IRTP classes based on the students’ HKAT standard scores
and or internal assessment.

Print Forms for students admitted to or withdrawn from IRTP to EDB and enquire IRTP history

Auto update Enrolment Survey

Create category for document uploaded in student profile.
Reference Date from CDS.

User can search documents of all students and delete the
documents.

Parents can enquire the attendance, student activities and, assessment of their own children.
2
5

Re-admit students departed over one school year.

Upload student photo

Add siblings of same school with auto searching such that address and parent information
can be copied from siblings.

Student can be transferred from one class to another class at same different levels within
same school year.

Display and edit user-defined fields and two indicators. The length of each text field is
810 characters.

Health records for keeping types of Illness, condition, unsuitable sports, unsuitable lessons

Upload student’s documents under restricted and unrestricted tabs.

Auto assignment of House by sorting of
Date of Birth, Sex, Class no., Student name,
Registration no.

Seating plan is used
in attendance taking
by class. Seating
plan with student


This function is used to assign subject group,
photos can be
elective subjects and cross class subject to a class.
printed.
Cross class subjects are subjects that can be taken
by students in different classes of different or same
levels.

By batch - Allow user admit a batch of students in one screen.

POA- primary schools can admit P1 student by using a POA data file from EDB (in June)

SOA- secondary schools can admit S1 student by using a SOA data file from EDB (in June)

SFA- secondary schools can admit non CA students to F4 after submit O/M ranking to EDB or admit
CA students after receiving SFA data from EDB.

By File upload – User can admit a batch of students by uploading a file. A file template can be
downloaded by users to input new student records.

Important Remarks:
All student records cannot be deleted after sending Enrolment survey or Form B or Form C.
All suspected dropout students must be departed/returned before migrating to next school year.
Sophisticated security measures to limit access student data: In order to access student data, users
should be members of Student Data Access Team, Class teacher, School head or Websams System
Administrator.