1
ASG Regular Meeting Minutes
March 30, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:05 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Contreras
Hinch
Gutierrez
Hopp
Velazquez (Tardy)
Wildschut
Advisors:
Titus
Kretchman
Delegates: Nagtalon
Aguilar
ii. Absent:
Senator:
Delegates:
Mayorga
Caldwell
Noriega
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Gutierrez
2. ORAL COMMUNICATIONS
a. Delegate Aguilar requests a minute of silence in memory of the
victims of recent terrorist attacks at Belgium.
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday March 2nd, 2016
Motion: Move to approve ASG Meeting Minutes from March 2nd, with
corrections
(Contreras/Hopp/C/U)
b. Regular ASG Meeting Wednesday March 9th, 2016
Postponed without objection by President Spence for next meeting.
ASG Regular Meeting Minutes
2
March 30, 2016
c. Regular ASG Meeting Wednesday March 16th, 2016
Postponed without objection by President Spence for next meeting.
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
President Spence explains that minutes will be updated up to March
2nd.
b. ICC Reflection Room: Senator Caldwell has been assigned on this
matter, he not present at the time of the report)
Senator Contreras explains that ICC Clubs are interested and excited
about having a Reflection Room.
Advisor Titus mentions that information has not been formally
presented to the ASG, regarding how it will be managed, and other
details.
President Spence postpones the topic without objection.
c. Smoking Policy
Delegate Aguilar shares information about Smoking policy.
 It should be ready by May.
 Has considered a set of fines for smoking in campus. First time
just a warning, second time $50, third time $75 up to a
maximum of $100.
 There is a course “Smoking Cessation Education Program”, if
the person attends it, there will be a reduction of $25 to the
fine.
 There is an available appealing process with the Vice
President.
Questions asked:
Advisor Kretchman, is the course a one-time deal? or How are they
considering it?
Advisor Titus, after what point may a student appeal?
What happens to the faculty member that decides not to pay the fine?
Where does documentation regarding fines go to?
How are fines to be collected with people from outside Campus?
Which is the time frame between fines?
Delegate Aguilar states that he will take those questions and share
them at the Committee.
d. Operation Paint the Town (Comet) Red
President Spence explains that he will handing out materials for such
purpose on Thursday and Friday.
e. Rock the Vote Event
Senator Velazquez is absent at the time of the report. Advisor
Kretchman shares some information about the event. Food and facility
request are ready. There has been a difficulty with the liability waiver
ASG Regular Meeting Minutes
3
March 30, 2016
for the band, which has stopped the hiring process at the time being.
They are trying to figure out what to do.
f. ASG Election Forum
To take place on April 12 at the Quad from 11:00 to 12:00.
ASG members are invited to share potential questions to be
considered at the forum. Those interested in applying for a President
or Vice of the ASG are requested to step out at the time.
President Spence who is running for a second time leaves the room
temporarily.
Questions are asked and collected by Senator Gutierrez.
g. Spring Fest
President Spence explains that flyers are ready. Event will be on April
13th and 14th. He will have a meeting with Advisor Kretchman the
coming week to go over details.
h. ASG Elections
Online voting at the main website palomar.edu. Begins on April 18th
and ends on the 21st.
President Spence invites people to spread the word about such
process.
Senator Velazquez joins the meeting at 2:26 p.m.
i. Donuts with Deans event
Delegate Aguilar explains that there are too many events going on at
the time, so he will be planning to have this event during Fall 2016.
j. ASG Nametags
President Spence explains that he will be getting these only to those
ASG members coming back Fall 2016.
k. ASG Polos
Senator Mayorga is responsible of this, he is not present at the time of
the report.
5. NEW BUSINESS
a. Student position on superintendent/President search
Committee.
President Spence requires an ASG member to be there. Dates are April
8th, mini orientation.
April 19th to 22nd – Review of applications.
April 25th selection semi-finalists. (One day)
May 5th to 9th, interview with semi-finalists. Deliberations.
May 17th to 23rd, finals.
Delegate Aguilar states he would be interested. President Spence
designates him for such position without objections.
b. Bathroom Signage
There are too many controversies around the topic, going from the
background shape, to the type of illustration and design.
ASG Regular Meeting Minutes
4
March 30, 2016
ASG members share ideas for such matter. The discussion around
using plain vocabulary to refer to each place is held.
Armando explains that this topic is still to go to a second meeting at
the FRC.
Permanent point of privilege granted at 2:40 p.m.
People are invited to review and learn more about the topic. Gender
neutral, all gender.
Delegate Aguilar considers to talk to LGBT community on Campus to
overview such topic, so that it does not seem offensive or exclusive.
Delegate Nagtalon explains that the decision has to be done by next
Tuesday.
Motion: Move to approve signage agreed upon at Board. Woman, non
gender man and wheel chair image. Braille system underneath. In
order to be taken to the SPC as part of ASG Board decision.
(Contreras/Hopp/U/C)
Motion: To extend time meeting up to 3:10 p.m.
(Gutierrez/Hopp/Favor 5/Opposed 1 (Senator Contreras))
c. SPC Goals and Palomar Mission Statement
Motion: Move to approve current Mission Statement on behalf of the
ASG.
(Hinch/Velazquez/U/C)
Permanent point of privilege requested by Senator Contreras at 3:02 p.m.
Quorum is lost. Meeting comes to an end.
11. ADJOURNMENT:
3:03 P.M.
d. Water Filling Stations
e. Student Union Request – Thursday, October 13th, 2016. Unity in
Diversity Event. Request from the EEO Advisory Committee.
6. ADJOURNMENT : 3:02 p.m.
7. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
b. Interview for Delegate Position
c. Shared Governance Councils and Committees –
ASG Regular Meeting Minutes
5
March 30, 2016
i. Shared Governance Rundown
8. VACANCIES/RESIGNATIONS
a. Senate: We currently have six (6) Senate seats available.
b. Delegates: We currently have four (4) positions for delegates.
9. ABSENCES AND DISCIPLINARY ACTION
None
10. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
ii. Vice President Prefontaine
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwellii. Armando Contrerasiii. Thomas Hinchiv. Zach Gutierrezv. Chris Hopp
vi. Nedy Velasquez –
vii. Cesar Mayorga –
viii. Laura Wildschut –
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalonii. David Aguilar –
iii. Eric Noriega –
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmanii. Sherry Tituse. Committee Reports- Four (4) Minutes
i. ICCii. PPERiii. LEACiv. CWAv. Elections –
11. REQUESTS FOR REPORTS