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ASG Regular Meeting Minutes
February 17, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:01 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras (Tardy 1:03)
Hinch
Gutierrez
Baugh (Tardy 1:48)
Hopp
Velasquez
Mayorga
Wildschut
Advisors:
Titus
Kretchman
Delegates: Nagtalon
Aguilar
Noriega
ii. Absent:
Senator:
Osterlund
Wilson
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Mayorga
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday February 10th, 2016
Motion: To approve Minutes from ASG Meeting Wednesday February
10th, 2016 with corrections.
(Gutierrez/Hinch/C/U)
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February 17, 2016
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current. It is
important to update information on new Senators. Pictures and
videos of each member will be loaded in the website.
b. Campus statistics and opinions: President Spence explains that
Senator Baugh is in charge of this, it is a continuous item, in order to
check what has been done on such topic. Will be worked in the
coming meeting, for Senator Baugh is not present at the time.
c. ASG 2016-2017 Budget: Senator Gutierrez shares Budget B, which
considers reducing 10% in case of not having funds from Student
Activity Cards. In it he explains that what he did was reduce each item
in a 10%, in order to reduce $4,000.00
Advisor Titus states that some items may be not cut off, for those
funds are received for such specific purpose, such as movie passes.
ASG Secretary is a constant so no reduction from it is possible.
Delegate Aguilar states that Halloween Escape is not as meaningful as
Comet Hours, so it could be taken out of budget.
Delegate Nagtalon states that Halloween Escape is fun and interesting
for the Clubs.
Advisor Kretchman states that it is important for ICC to vote on such
matter.
President Spence explains that vote on the budget needs to be done on
the 24th.
5. NEW BUSINESS
a. Student Union Request – May 17th, 7pm to 10 pm. From ESL
Department. For ESL Recognition Night.
It is the sixth time that this event is being organized. It is meant to
honor best ESL students, and invite their families to share during such
event.
Request is of Student Union from 7:30 to 10 pm, time which includes
pickup and setting.
Motion: To approve Student Union Request – May 17th, 7:30 pm to 10
pm. From ESL Department. For ESL Recognition Night.
(Gutierrez/Hopp/C/U)
b. SNRC Tobacco License
Senator Hinch explains some aspects about the SNRC Tobacco license.
Places in the City of San Marcos selling Tobacco must pay $200 a year
for the License. They may not sell to minors, have tobacco signs, or
sell drug paraphernalia.
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February 17, 2016
Some stores are right in front of high schools, and such signs attract
teenagers.
Campaign is also to stop high school students from smoking vape
pens.
Advisor Kretchman explains that on last Tuesday the third reading
was done. Recommendations were requested. This will be sent to City
Council for approval.
Senator Baugh joins meeting at 1:48 pm.
Stores selling to minors will be monitored. The first time they are
caught selling they receive training, second time caught selling they go
on 30 days with no license and the third time they will probably lose
their license.
c. Monetary Request – SSCCC Spring General Assembly, April 29th to May
1st. $7000 from Fund 72.
President Spence, website is not updated with current information.
Last year six people attended, not all the requested funds were used.
Motion: To approve monetary request for SSCCC Spring General
Assembly, April 29th to May 1st. $7000 from Fund 72.
(Contreras/Mayorga/C/U)
Advisor Titus reminds people interested in attending that such event
considers listening to Resolutions, sharing ideas about them. So if
interested, must have an interest to be involved and motivated. All
members must remain at all times with the group.Senator Caldwell explains that this is an event that allows to learn
how different people think about resolutions. During lunch time and
dinner there is open mic, which is a great time to share ideas in a
positive way. A general recommendation about avoiding negative
comments, or personal comments about other Colleges is given.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position - None
b. Interview for Delegate Position - None
c. Shared Governance Councils and Committees –
Senator Caldwell is in charge of organizing such information.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have four (4) Senate seats available.
Senator Osterlund has sent her resignation as an ASG Senator.
Resignation has been accepted, leaving another opening for Senate.
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b. Delegates: We currently have four (4) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
Senator Wilson has not sent any type of explanation. This is his
third consecutive absence, he will contacted.
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Invites members to the ASG retreat to take place on Friday. He
reads the Agenda order set up for such day.
He has met with Vice President to talk about the retreat which
is from 12:00 to 5:00 pm.
Reminds members to bring their binders and bylaws.
ii. Vice President Prefontaine
Requests Senators Caldwell, Contreras, Hinch and Velasquez
for their available hours to serve.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric CaldwellReceived some information about an event called Sun god
Celebration. Will request an agenda item in order to share
information further on.
Most information about Committees is ready. Only pending
Senators Velasquez and Mayorga.
ii. Armando ContrerasHad officer training yesterday. A lot of Clubs came. ICC agenda
was moved.
iii. Thomas Hinch1st Campus Police Committee is Next Thursday.
Currently working on the Spring Fest.
Technology Club will be in charge of the Super Smash Bro
Tournament.
iv. Zach GutierrezAccreditation Committee will meet on February 26th from
11:00 to 12:00, room AA140.
v. Matthew BaughSES meeting. Discussed DI groups. They are not getting
necessary opportunities in order to be successful. The number
of students dropping out has increased.
They are considering professor-tutors for these students. They
should get special treatment.
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vii.
viii.
ix.
x.
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February 17, 2016
ESL students as well are to be considered for they drop out too
often.
Chris Hopp – Nothing to report
Nathanial Wilson – Not present at the time of the report.
Nedy Velasquez – Nothing to report
Cesar Mayorga – Nothing to report
Laura Wildschut – Nothing to report
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Hands out draft of the compressed calendar
for 2016-2017. This has not been approved by the board yet.
There was a presentation on the Strategic master Plan.
ii. David Aguilar – Attended Policy Procedures Committee. A
discussion about Smoking Fines took place. This will be an
agenda item for next week.
iii. Eric Noriega – Nothing to report.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmana. Club Officer Training – Club Advisor Training, took place
yesterday. There was a good attendance to such event.
b. Service Project planned for Friday has been cancelled.
c. Friday March 4th, from 8:30 – 12:30. CTE has an open
House for High school students. ASG had usually helped
organize a Workshop. A solid Committee in order to
organize such Workshop must be organized, in order to
confirm it will be done.
ii. Sherry Titus- reminds attendants about the following:
a. Promotional opportunity has been received, to allow X
Ambassadors to perform at Palomar. Next fall. Will consider
it further on.
b. District Policy regarding Fines, not anything that is
punitive into the students.
Permanent point of privilege granted to Delegate Aguilar 2:41.
c. March in-march has been postponed. Probably will take
place in April.
d. Get the business cards, and ASG Polo’s.
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICC- Nothing to report
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February 17, 2016
ii. PPER- Next Monday is the meeting. It is important to attend.
There are some oral communications in the agenda. Meeting is
from 8:00 to 9:00.
iii. Wednesday is the meeting. There are five resolutions and five
representatives.
Three representatives and two senators. What needs to be
determined is who is going to talk to which representative.
Figure out how much information.
Advisor Titus explains that everyone goes in, what has to be
determined is if each person is speaking about an item, or in
what are they interested in telling.
iv. LEAC- Those that are going to Congress, please come to the
meeting. It is important to study the resolutions. President
Spence reads the topics for those interested.
v. CWA- Working on the Super Smash Bro Tournament.
vi. Elections – Applications are now available. Please read the
packets.
10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.
11. ADJOURNMENT : 2:55 p.m.