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ASG Regular Meeting Minutes
February 10, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:02 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Gutierrez
Baugh (Tardy 1:21)
Hopp
Velasquez
Advisors:
Delegates:
ii. Absent:
Senator:
Titus
Kretchman
Nagtalon
David Aguilar (Tardy 1:44)
Osterlund
Wilson
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Velasquez
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday February 3rd, 2016
Motion: To approve Minutes from ASG Meeting Wednesday February
3rd, 2016 with corrections.
(Prefontaine/Hopp/C/U)
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February 10, 2016
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current. It is
important to update information on new Senators.
President Spence, share that during the retreat members are to share
information about themselves.
b. Campus statistics and opinions: President Spence explains that
Senator Baugh is in charge of this, it is a continuous item, in order to
check what has been done on such topic. Will be worked in the
coming meeting, for Senator Baugh is not present at the time.
c. ASG 2016-2017 Budget: Senator Gutierrez explains that he has done
a post budget in which he has considered the possible event of losing
income due to the low numbers from Student activity Cards.
Temporary point of privilege Delegate Nagtalon, 1:17 p.m.
Advisor Titus explains that for Di groups, Student activity Cards are
free, but many of them are not requested. Budget calculations will be
available during September or October, when they close the physical
year.
Post budget to be discussed during the coming week.
Senator Baugh and Delegate Nagtalon join the meeting at 1:21 p.m.
d. Assignment/Reassignment of ASG Committees
Senator Caldwell updates information and shares file through Google
Drive.
e. SSCCC Region X Meeting at Palomar College (May 13, 2-5 p.m.)
To establish specific location. This topic will be further on discussed.
5. NEW BUSINESS
a. Student Union Request – April20 10am – 1 pm. Spring College Fair
(potential rainy day use). Request from the Transfer Center
Request of the Student Union, just in case of rain. This day there will
be 45 colleges on Campus. Event considering setup time and cleaning
goes from 8:30 to 3:00 p.m.
Motion: To approve the exclusive use of the Student union cafeteria
on April 20 from 10am – 1 pm, for the Spring College Fair, in case of
rain to the Palomar College Foundation.
(Baugh/Gutierrez/C/U)
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February 10, 2016
b. Possible election year event
It is important to get people involved in the election process. Ideas on
how to do are considered collectively.
Senator Baugh, it is important to raise awareness on what each
candidate stands for.
Advisor Titus, explains that the ASG cannot promote a party or a
specific candidate. Awareness would be more as to motivate people to
vote, to know the process, the importance of being an active citizen.
Senator Hinch, their duty is to motivate people to get out and vote,
and not present candidates.
Senator Caldwell, share information about the voting process, the
history of the parties. Information regardless of any particular name.
Not to have any type of bias.
President Spence, share information as well about the job of the
president, history and voting process itself.
Senator Baugh, it is important to focus on local election too, when it is
time for them to take place.
Senator Hopp, inform about the general aspects.
Advisor Kretchman, there are some free resources available about
voting, some are found online, others may be requested. Consider the
possibility of having a chair person to lead this process.
President Spence, consider as well having a budget item for 20152016 on such matter.
Delegate Aguilar joins the meeting at 1:44 p.m.
Advisor Titus, states how important it is to be careful with
information given. It should be general information about the process
itself.
President Spence appoints Senator Velasquez as Chair of this possible
event.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. Cesar Mayorga –He is an athlete. His schedule allow him to
attend ASG meetings. Heard of the ASG through Senator
Velasquez.
It is his second semester.
His major is political Science.
Motion: To approve Cesar Mayorga as an ASG Senator.
(Gutierrez/Caldwell/C/U)
President Spence takes the oath to Cesar Mayorga as an ASG
Senator.
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February 10, 2016
ii. Laura Wildschut –She is an International student from
Germany. Her schedule allows her to attend ASG meetings.
Heard of the ASG through Senator Hinch.
She has one more semester at Palomar College before
transferring to San Marcos.
Her major is Kinesiology.
Has been involved with the ICC PISC Club as President. Wants
to be a part of the ASG to get more knowledge about how it
works.
Motion: To approve Laura Wildschut as an ASG Senator.
(Baugh/Hopp/C/U)
President Spence takes the oath to Laura Wildschut as an ASG
Senator.
b. Interview for Delegate Position
i. Eric Noriega –
Has been four years around the ASG. He is aware of what they
do. Wants to be much more involved.
Senator Caldwell, states that he met with him previously. He is
very motivated and interested in being an ASG member.
Senator Baugh, met him at the Greet and Meet. He was asking
questions about the duties of an ASG Delegate. He knows what
he is doing and has the motivation to do so.
He has done a lot of art, mini posters for the ASG.
Motion: To approve Eric Noriega as an ASG Delegate.
(Baugh/Caldwell/C/U)
President Spence takes the oath to Eric Noriega as an ASG
Delegate.
c. Shared Governance Councils and Committees
i. Assignment/Reassignment of Shared Governance Committees
Senator Caldwell asks for new senators to get together with him
in order to enroll in the committees as required.
Senator Baugh explains that the Students Equity is requesting
two representatives.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have three (3) Senate seats available.
b. Delegates: We currently have four (4) positions for delegates.
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February 10, 2016
Advisor Titus, remind that the role is to fill in the seats and train them for
the coming semester.
8. ABSENCES AND DISCIPLINARY ACTION
a. Senator Osterlund will be reached for it is her fourth consecutive
meeting absent.
She was sent an email, but there has not been any reply.
Advisor Titus recommends having a written history in order to have
no inconvenient.
President Spence explains that the same procedure as with Senator
Nelson is being followed.
b. Lazzaric Caldwell – Absence on 01/27/15
President Spence explains that he sent an email explaining his
absence.
Motion: To move to excuse Lazzaric Caldwell for his absence on
01/27/2015.
(Prefontaine/Baugh/C/U)
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Attended Government Board Meeting, on 02/09. There was a
general concern about president search, determining the
membership composition of who is going to help during such
search.
They are impressed with the ASG membership, the number of
people.
A topic on Veterans being deported was presented. It involved
those who were not born in the US but served for the US forces.
They suggested a report to the community each semester
about what and how is the ASG doing.
ii. Vice President Prefontaine
Met with Advisor Kretchman and President Spence to talk
about the retreat. It is to take place on February 19th, it is
mandatory. Will be in the SU 204.Senator Hopp has already
informed a time issue, so he is requested to send an email with
his schedule.
President Spence explains as well that ion May 1st there is a
Community College students’ event. Last one was in
Sacramento.
Permanent point of privilege Vice president Prefontaine at 2:16 p.m.
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February 10, 2016
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric CaldwellSome of the shared governments and ASG committees’
information was wrong, either in the contacts, dates or time.
Many have already sent correct information.
He has been at the Club Hub sharing with the Club members. It
has been a really good opportunity in order to know more from
them.
About the topic of Veterans being deported, you do not need to
be an American Citizen in order to serve, however serving does
not give citizenship.
ii. Armando ContrerasLas committee the following aspects were considered:
a. CHDV center has been finished. It is located at the East Side
of Park C. President pence mentions the Facebook
information about the CHDV center.
b. The old baseball field will be a temporary park space
c. Comet Circle road will be closing a section from summer up
to fall. It will have a two way road on a part that is now a
single way road.
d. Bathroom access for disabled is a topic which still has to be
considered further on.
e. About the bicycles stolen in the parking area, school will
have a space for such specific purpose.
f. Recycling program. There is one right now. It has paper
collection inside the buildings. There are designated bins.
iii. Thomas HinchTalking about safety the City of San Marcos ranked 50 out of
Campus Communities.
The Super Smash Bro Tournament is an agenda item for the
24th.
President Spence considers the possibility of having this
tournament as part of the Fest event. This will allow them to
focus much more on the food and prizes.
Senator Baugh explains that there should be advertising soon.
Temporary point of privilege to Senator Baugh at 2:32 p.m.
The idea is to run it first on March 13 as a mean of having a test,
and determining difficulties if any. Then it would take place
again during the Spring Fest.
iv. Zach GutierrezMissed the meeting on January 29, for it took place earlier than
usual.
Has to attend budget committee soon.
Senator Baugh joins at 2:34 p.m.
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February 10, 2016
v. Matthew Baugh- Aspects about attended committees
Outreach – Not getting anything completed
Working PPER during his Senator hours, sharing with people,
making sure they get to know him.
vi. Chris Hopp – Nothing to report
vii. Stephanie Osterlund – Not present at the time of the report.
viii. Nathanial Wilson – Not present at the time of the report.
ix. Nedy Velasquez – Nothing to report
x. Cesar Mayorga – Nothing to report
xi. Laura Wildschut – Nothing to report
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Recruitment can be done better, it is
important to consider the people from Escondido and San
Marcos, and how to reach to them. On this matter what can be
done as ASG.
ii. David Aguilar – Smoking prepolocy. It is a Pro Tobacco Free
Campus. They are proposing a $100 fine. The notion of having
a person expelled after 3rd time of smoking was not accepted
by President Gonzalez.
Shares with Senator Caldwell the importance of getting in
touch with Clubs on Campus, in order to learn from them and
get ideas.
iii. Eric Noriega – Attended the Meet and Greet event. Had the
chance to learn and share.
Permanent point of privilege granted to Delegates Nagtalon and
Aguilar at 2:44 p.m.
Temporary point of privilege granted to Senator Baugh at 2:44
p.m.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmana. ASG retreat is the next Friday, it is a mandatory event.
b. Election committee has Senators Gutierrez and Baugh.
Everything is approved. There must be more
advertisement. Applications are available.
c. ICC Club Rush – Armando Contreras did an excellent work.
d. Comet Leadership Series took place in LL104 on Thursday
February 4. Not many people showed up.
e. Student Leadership meet and greet. SU 204. Clubs had the
chance to share. They really enjoyed the informal context.
f. Spring Fest, there is a need to get together with Senator
Hinch to begin planning and organizing.
Senator Baugh joins at 2:49 p.m.
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February 10, 2016
ii. Sherry Titus- reminds attendants about the following:
a. Welcomes new ASG members. Reminds them that they are
there to help and guide them.
b. It is important to consider gender language for now there
are more female members.
c. Scholarship applications are still available.
d. Marching-march Sacramento could be a big event. It is on
March 7, details are to come.
e. GA has not been posted yet. Do not sign up to go if not
planning on being and ASG member next year.
Motion: To extend meeting to 3:05
(Caldwell/Hinch/C/Vote: Favor 9 – Abstain 1)
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICC- Many Clubs were present. It was the opportunity to share
ideas. Meetings want to have other informal meeting ssuch as
that one.
Club Rush was the chance to help out people.
Officer training is to take place next week.
Permanent point of privilege granted to Senator Armando Contreras at
3:00 p.m.
ii.
iii.
iv.
v.
PPER- Will have their first meeting.
LEAC- Focusing on DC.
CWA- No report
Elections – Applications are now available. Please read the
packets.
10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.
11. ADJOURNMENT : 3:01 p.m.