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ASG Regular Meeting Minutes
December 2, 2015
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:06 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Contreras
Hinch
Gutierrez
Aguilar
Osterlund
Delegates: Nagtalon
Advisors:
Titus
ii. Absent:
Senator:
Advisor:
Caldwell
Baugh
Kretchen
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Advisor Titus
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday November 18th, 2015
Motion: To approve Minutes from ASG Meeting Wednesday
November 18th, 2015 with corrections.
(Osterlund/Gutierrez/C/U)
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
Currently agenda and minutes are being updated on the website from
both ICC and ASG.
They are working in order to update events as well.
ASG Regular Meeting Minutes
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c.
d.
e.
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December 2, 2015
ASG Twitter has been created, thanks to Senators Hinch and
Osterlund.
Advisor Titus points out that there should be a link in the webpage
redirecting to such resources, Twitter, Facebook.
Presentation from Muslim Student Union.
Postponed to next meeting. Represents were not present at the time.
Student Union request from Phi Theta Kappa for Induction
Ceremony event April 29.
Event is to take place in April 29 from 4:00 to 8:00 p.m. Request
considers time to set up and pick up after the event.
Motion: To approve Student Union request from Phi Theta Kappa for
Induction Ceremony event April 29, 2016 from 4:00 to 8:00 p.m.
(Aguilar/Contreras/C/U)
Student Union request from EOPS for EOPS Holiday event Friday,
December 11, 2015.
Event is to provide service for people with disabilities. It is to take
place Friday, December 11, from 3:00 to 5:00 p.m. They will be
offering food, having some toy donations with EOPS families. In order
to have a proper time for setting and organization they are requesting
the exclusive use of the Student Union from 12:00 to 6:00.
Motion: To approve Student Union exclusive use request from EOPS
for EOPS Holiday event Friday, December 11, 2015, from 12:00 to
6:00 p.m.
(Gutierrez/Hinch/C/U)
Advisor Titus points out that considering the day and time of the
event, it may cause impact to have exclusive use of it to students
looking for a place to stay if it is raining. Since JAVA is not offering
coffee during that day, the number of students accessing such space
would not be as numerous.
EOPS states that there would be no need of exclusive use, considering
what has been stated by Advisor Titus.
Amendment: To approve Student Union nonexclusive use request
from EOPS for EOPS Holiday event Friday, December 11, 2015, from
12:00 to 6:00 p.m.
(Prefontaine/Gutierrez/C/U)
ASG Goals
Draft was given to attendants for its analysis. President Spence points
out the overall ASG Goal of 2015-2016, stating that it must be smart
measurable, achievable, realistic and time bound.
President Spence mentions that some goals are open-ended, and
invites attendants to come up with ideas in order to structure them.
The goals consider six main aspects: Increase overall presence, Social
media, Governance participation with students, bylaws/Policy, be
advocates in local, state, and national legislative issues pertaining to
community colleges; and Implement programs to increase morale and
pride. An overview of each aspect was done collectively, pointing out
ASG Regular Meeting Minutes
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December 2, 2015
in each aspects to be implemented and included, in order to
accomplish the goal.
President Spence considers all observations and states that ASG Goals
will be presented within coming meeting for final approval.
f. Student Equity Plan
Postponed without objection to next meeting.
g. ASG End of Year Festivities
Postponed without objection to next meeting, in order to have a
formal plan of what will be done.
Permanent Point of Privilege granted to Senator Contreras at 2:31 p.m.
h. Update on ASG Shirts
Siorts regardless of being male or female will cost $30 each without
taxes. A monetary request will be included in next agenda for its
approval.
i. Palomar College Smoking Policy
A resolution has been passed including e-cigarettes. Fine structure on
this matter has not been developed yet.
5. NEW BUSINESS
Action/Discussion
a. Presentation of Unity Project of California
Postponed without objection to next meeting.
b. ASG Monetary Allocation – for Comet Hour Events for 2016
Spring semester. Not to exceed $600.
Motion: To approve ASG Monetary Allocation – for Comet Hour
Events for 2016 Spring semester. Not to exceed $600.
(Prefontaine/Gutierrez/C/U)
Discussed a similar event for any student regardless of having a
student ID Card.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. None
b. Shared Governance Councils and Committees
i. Enrollment Strategies task Force
There is no clear idea when meeting areas come. President
Spence and Senator Aguilar tentatively volunteer.
Advisor Titus mentions that they can work around the
schedule of attendants.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have seven (7) Senate seats available.
b. Delegates: We currently have five (5) positions for delegates.
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December 2, 2015
8. ABSENCES AND DISCIPLINARY ACTION
a. None
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence- No report
ii. Vice President Prefontaine- No report
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwell- Absent
ii. Armando Contreras- Absent at the time of the report
iii. Thomas Hinch- No report
iv. Zach Gutierrez- No report
v. Matthew Baugh- Absent
vi. David Aguilar – No report
vii. Stephanie Osterlund – No report
c. Delegate Reports- Four (4) Minutes Each
i. Michael NagtalonAttended budget committee.
Attended SPC meeting. They are considering the Student
Equity Plan. A budget presentation took place as well as a
brainstorming session regarding Marketing strategies.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchman- Absent
ii. Sherry TitusGave recognition to the ASG members for their unity, time and
dedications.
Reports are pending, they must be submitted in order to attend
Washington DC Conference. Must be done at the end of ASG
Meeting for the deadline is the end of the week.
Presidential search has two candidates.
There is a work regarding gender sensitivity, how can we
recognize our students and how they feel about such matters.
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i.
ii.
iii.
iv.
ICCPPERLEACCWA-
10. ADJOURNMENT
a. Meeting adjourned at 3:06 p.m.