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ASG Regular Meeting Minutes
October 14, 2015
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:11 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Gutierrez
Baugh
Aguilar
Osterlund
Nelson
Delegates: Nagtalon
Advisors:
Kretchman
Titus
ii. Absent:
Delegates: Edozie
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Lindsay Kretchman
2. ORAL COMMUNICATIONS
i. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday October 7th, 2015
i. Without objection postponed until next week.
Temporary Point of Privilege granted to Senator Baugh at 1:15 returned at
1:25 pm.
Senator Caldwell joins the meetings at 1:30. He was helping at Comet
Celebration.
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October 14, 2015
4. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. None
b. Shared Governance Councils and Committees
i. None
5. VACANCIES/RESIGNATIONS
a. Senate: We currently have six (6) Senate seats available.
b. Delegates: We currently have five (5) positions for delegates.
6. ABSENCES AND DISCIPLINARY ACTION
a. Senator Baugh for the meeting of 10-07-15.
Describes health inconvenient presented. An email notifying his
absence was sent to Prefontaine.
Motion: Excuse the absence of Senator Baugh from meeting
(Osterlund/Contreras /C/U)
Temporary Point of Privilege granted to Senator Baugh at 1:30 returned at
1:35 pm.
7. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence- Attended the Board meeting considered for
the Washington Trip. If monetary request is approved, there is
a possibility of a tour to the White House. T-shirts were
distributed. Thanks to Thomas for the Comet event.
ii. Vice President Prefontaine- Thanks to the Comet Celebration.
Temporary Point of Privilege granted to Senator Baugh at 1:40 returned at
1:42 pm.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwell- 10/09/15 along with senator Baugh
attended the Student success and equity meeting. Funding
request by the Family Institute. Behalf of the Palomar College
Continuum Association. Considering that 39% of school
campus is Hispanic, and that such amount will double over the
next 20 years, they are considering for AB540 students, to offer
language support, immigration support, and other concerns as
well as to get them supplies and someone to guide the
students. AB540 students Tarde de Familia. Program having
the student and the parents come in, in which they explain to
the family what is Palomar.
Monetary request on behalf of One by One, attempt to get
counseling for underprivileged students. Funding up to 2,230
short term tuition. Approximately 750 hours of tutoring to give
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October 14, 2015
up to all students. Paid between 10 to 14 hours, depending on
experience. Tutors are assigned at the beginning of the year, all
year round as a mean of building a relationship in which they
may help and assess the students’ process.
ii. Armando Contreras- No report
iii. Thomas Hinch- Thanks attendance to Comet Celebration. The
event was under budget, at least $250.
iv. Zach Gutierrez- Importance of relevance of wearing t-shirt on
events.
First shared government committee is to take place on Friday
10/16/15.
Digital version of business cards is ready; Senators are invited
to check them prior to final printing.
Financial request, have people go over section 10, as a mean of
knowing what to do properly.
v. Matthew Baugh- “Grupo Magnifico”, presented the importance
of families knowing about students on Campus, especially ESL.
Considered tutoring for autistic spectrum, PTSD, and other
groups having difficulty learning.
They are considering how to increase enrollment, especially
when policies are so strict and tend to push students away. For
instance, Smoking Policy has pushed some veterans away.
How to recruit? Possibility to go to High schools. Student body
needs to represent the Campus outside as well.
vi. David Aguilar- Congratulates Caldwell for work held on Friday,
during meeting.
Event “Tarde de Familia”, 10/16/15 on Campus. People
interested in volunteering may contact M.E.Ch.A treasure,
Ismael Blas. This is the only event conducted entirely in
Spanish. Great point to educate community.
Monday was Columbus Day, there is a petition on White House,
whitehouse.gov, to change that day to Indigenous People Day.
People interested in signing may check the website.
vii. Stephanie Osterlund – No report.
viii. Ryley Nelson – No report.
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Attended the Budget Committee. Request
the Board to have a person explain to the ASG the compressed
calendar for instructional. To take place next semester.
New Financial Director, approved the budget for 2016.
ii. Johnson Edozie- Not present.
Permanent Point of Privilege granted to Senator Aguilar at 2:05 pm.
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d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchman- Thanks Thomas for his effort and
commitment during the Comet Celebration. Wrap up meeting
is to be set up.
Service project is to take place on 10/16/15 in ICC from 8:00 to
12:00 on campus.
12/04/15 High school Counselors. Student representatives
interested on talking at the student panel from 8:45 to
9:20.a.m. Two executives and other members, explaining their
duties, role of Palomar are expected. Room number is pending.
SSPC currently looking for enrollment strategies. Task force
through SPC. Ideas on the topic may be shared.
November 3, proposal on what to spend money must be
presented.
Money from ASG 2013_2014 is still available; currently they
are reclaiming such funds.
Commencement, May 28th .
First review on Smoking Policy and fines. Review information
willing to be included.
ii. Sherry Titus- Congratulates the group for their progress.
Smoking Policy was considered, fines are being considered.
Looking forward to the retreat.
Consider how to use the 2013-2014 money, as a mean of
requesting it.
e. Committee Reports- Four (4) Minutes
i. ICC- reviewed the monetary request. Read some of the
stipulations, and motivated the group to read the whole
document.
Suspended Clubs item added for next week. Currently 8 out of
23 are suspended.
Sandwich Boards using chalk, motivating Clubs into using them
more.
Calvin, for student recruitment was not available. Has been
reschedules for the coming meeting.
ii. PPER- Will meet 10/19/15 Monday 12:30 to 1.30 p.m.
Planning on considering Laws. Major concern ICC and having
Clubs not suspended. Article 15.
iii. LEAC- Meeting Friday 10/09/15. Five aspects which all got
approved.
a) College and Career Access Planning path.
b) Student support. AB25. Student help:
A – Helping tuition and fees, B - living expenses,
C -Vacationer schools. Competitive Grant if an individual
cannot get any of the previous ones.
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c) Textbook affordability. Encourage teachers to use more
blackboard. Teachers providing more options for
students on this matter.
d) Budget registration: What it is? And requirement for
each.
e) Clean energy, reducing omission up to 50% by
December 23, 2015.
November 20th next LEAC meeting.
Doubt regarding “Smoking Policy”, for has not found a proper
document. Shelly Titus is to send the actual policy for
consideration and bring it to the ASG meeting.
iv. CWA- There was not as much participation as expected during
Comet Celebration. It is important to get students more
involved in future events.
Lindsay: ASG members should not be prized for their
participation during events.
8. UNFINISHED BUSINESS
Action/Discussion
a) Updating of ASG Website: Will be continuously worked on to ensure
that information presented is accurate and current.
b) ASG Name Tags/Lapel Pins- Senator Aguilar has the information on
that topic.
c) Update on ASG Shirts- Use the hand out shirts. Still looking for new
information.
d) Palomar College Smoking Policy – Moved for the next meeting.
e) Update on CCCSAA leadership conference – None
f) Update on SSCCC Fall General Assembly- Explanation regarding
students’ role as ASG representatives. In this place they vote as a
college and as a region.
g) Update on ASG Retreat - Directions along with the agenda were sent
via email. Will be receiving updated Binders.
9. NEW BUSINESS
Action/Discussion
i. Monetary Request of $568.27from the Palomar’s Gender & Women’s
Studies.
Request $568.27 to pay for the movie “The Hunting Ground”, 2015
which is on sexual assault, as well as food on the day of the event.
Collaborative event with Active Minds. To take place on November,
month of PTSD awareness month. They have organized activities to
support their event. Raffle and Gift Baskets.
Permanent Point of Privilege granted to Advisor Lindsay at 2:55 pm.
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Currently have $53.35 in their account.
The money would be distributed as follows: $395 for copyright and
$173. 27 for food.
Motion: To extend the meeting until 3:15 p.m.
(Caldwell/Gutierrez/U/C)
They should explain how money was used.
If approved they should include in their Flyers sponsored by ASG,
Active minds and GWS.
CWS work on the pamphlets
Motion: Approve the $395 for the licensing of the movie “The Hunting
ground” and $173. 27 for the food. Sponsored by ASG.
(Caldwell/Contreras/U/C)
ii. Student Union Request from Counseling Department for High School
Counselor’s Conference on Friday, December 4, 2015.
Authorize space in front of the Student Union for breakfast and lunch
sessions in the schedule between 6:30 to 9:30 a.m. and 11:00 to 1:30
a.m. They expect around 100 people. The idea is to sit them inside the
cafeteria, for there is no other protected space in case of rain.
Motion: Approve Student Union request for non-exclusive use of the
cafeteria between 6:30 to 9:30 a.m. and 11:00 to 1:30 a.m.
(Hinch/Gutierrez/U/C)
iii.
iv.
v.
vi.
vii.
viii.
ix.
Student Union Request from EOPS for EOPS Holiday event Friday,
December 11, 2015. – Postponed for next meeting.
Stock the bank Event Wednesday, November 4 – Postponed for next
meeting.
Veteran’s day Event Tuesday, November 10 – Postponed for next
meeting.
Fall Diversity Event, Wednesday, November 18 – postponed for next
meeting.
ASG Senator Office Printer – Postponed for next meeting.
ASG Senator Office Access – Postponed for next meeting.
Approval of fund from Fund 72 not to exceed $18,000 for ASACC
National Student Advocacy Conference.
Motion: Approve fund from Fund 72 not to exceed $18,000 for ASACC
National Student Advocacy Conference.
(Prefontaine/Caldwell/U/C)
10. ADJOURNMENT
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a. Meeting adjourned at 3:14 p.m.
October 14, 2015