Hiring Matrix Training
Human Resources Department
www.blinn.edu/personnel
Hiring Matrix
A Hiring Matrix can be used to rank applications
to determine whom you will interview. The matrix
is an important tool designed to assist in the
hiring decision by allowing a person to objectively
and accurately assess and compare applicant
qualifications.
www.blinn.edu/personnel
Assigned weight
You must click on
'START' at the
beginning of each
session!
1
1
1
1
1
1
1
1
1
1
1
1
1
1
TOTAL SCORE
REFERENCE SCORE
START
INTERVIEW SCORE
APPLICATION SCORE
APPLICANTS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
0
Type in all Required and Preferred qualifications
as
0
listed on your Position Description
TOTAL SCORE
APPLICATION SCORE
1
REFERENCE SCORE
Assigned weight
INTERVIEW SCORE
START
Min Requirements
In the example we are
looking at an HR
Administrative Assistant
APPLICANTS
Position
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
‘Minimum Requirements’
is always listed in first
box.
1
1
1
1
1
1
1
TOTAL SCORE
REFERENCE SCORE
Assigned weight
INTERVIEW SCORE
START
APPLICATION SCORE
Min Requirements
APPLICANTS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(applicant’s name)
Teamwork
Computer experience
Higher Ed. experience
15
13
12
14
14
11
11
11
15
15
TOTAL SCORE
Keyboarding skills
13
REFERENCE SCORE
Microsoft experience
15
INTERVIEW SCORE
Customer experience
11
APPLICATION SCORE
Admin experience
Assigned weight 15
H.S Diploma
Min Requirements
APPLICANTS
0
0
0
0
‘Minimum Requirements’ is listed in the first
0 box
0
Click on the remaining box and enter in all the Preferred
education, experience, and skills as listed in the0Position
0
Description.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(applicant’s name)
Teamwork
Computer experience
Higher Ed. experience
55
33
22
44
44
1
1
1
Assign a Weight to Each Factor
Rank from 1 to 5
55
55
TOTAL SCORE
Keyboarding skills
33
REFERENCE SCORE
Microsoft experience
55
INTERVIEW SCORE
Customer experience
11
APPLICATION SCORE
Admin experience
Assigned weight 55
H.S Diploma
Min Requirements
Evaluate your position
and rank on a scale from
1-5 with 5 being the most
APPLICANTS
important.
0
0
0
0
0
0
How important are the requirements posted 0for the
0
position? (continue weighing each factor)
0
• How much weight do you want the interview
to
0
count?
0
• How important are reference checks?
0
0
0
0
0
0
0
0
0
0
0
(applicant’s name)
X
Teamwork
Computer experience
Higher Ed. experience
55
33
22
44
44
1
1
1
55
55
TOTAL SCORE
Keyboarding skills
33
REFERENCE SCORE
Microsoft experience
55
INTERVIEW SCORE
Customer experience
11
APPLICATION SCORE
Admin experience
Assigned weight 55
H.S Diploma
Min Requirements
APPLICANTS
0
0
0
0
If upon review, you do not see that an applicant
meets
0
the minimum requirements as listed on the0 Posting,
place an “X” in the score box and the Application
0
Score will reset to zero.
0
0
Remember to document your evaluation thoroughly.
0
0
0
0
0
0
0
0
0
0
0
0
0
Computer experience
Higher Ed. experience
55
33
55
33
22
44
44
John Smith
3
5
3
2
3
5
2
5
0
95
0
95 0
Mary James
3
0
2
3
4
2
4
3
5
100
0
100 0
Susan Jones
3
0
5
1
0
3
0
3
3
76
0
76 0
1
1
1
TOTAL SCORE
Teamwork
REFERENCE SCORE
Keyboarding skills
INTERVIEW SCORE
Microsoft experience
APPLICATION SCORE
Customer experience
11
Min Requirements
Admin experience
55
H.S Diploma
55
Assigned weight 55
APPLICANTS
0 score their
• As you begin to receive applications, insert the applicants and
education, experience, and skills on scale 0 to 5. (5 being the0highest )
• The computer will calculate the weighted ranking for each application.
This
0
score also appears in the ‘Total Score’ box.
0
• Continue to enter in applicants’ names and scores during the0 application
review process
0
0
0
0
0
0
0
0
0
0
0
Computer experience
Higher Ed. experience
55
33
55
33
22
44
44
John Smith
3
5
3
2
3
5
2
5
0
95
95
Mary James
3
0
2
3
4
2
4
3
5
100
0
100 0
Susan Jones
3
0
5
1
0
3
0
3
3
76
0
76 0
0
0
1
1
1
TOTAL SCORE
Teamwork
REFERENCE SCORE
Keyboarding skills
INTERVIEW SCORE
Microsoft experience
APPLICATION SCORE
Customer experience
11
Min Requirements
Admin experience
55
H.S Diploma
55
Assigned weight 55
APPLICANTS
0
Once you have adequate amount of applicants, you must decide on who to
0
interview.
0
Clicking the sort button will place the ‘application scores’ in
descending
0
order with the highest ranked applicants at the top.
0
0
0
0
0
0
0
0
0
0
0
0
Computer experience
Higher Ed. experience
55
33
55
33
22
44
44
Mary James
3
0
2
3
4
2
4
3
5
100
100
John Smith
3
5
3
2
3
5
2
5
0
95
0
95 0
Susan Jones
3
0
5
1
0
3
0
3
3
76
0
76 0
0
0
1
1
1
0
HR recommends you interview the top 3-5 applicants
with
0
the closest scores.
0
TOTAL SCORE
Teamwork
REFERENCE SCORE
Keyboarding skills
INTERVIEW SCORE
Microsoft experience
APPLICATION SCORE
Customer experience
11
Min Requirements
Admin experience
55
H.S Diploma
55
Assigned weight 55
APPLICANTS
0
0
0
0
0
0
0
0
0
0
0
0
0
REFERENCE SCORE
4
140
120
95 0
3
76
0
76 0
0
0
55
33
55
33
22
44
44
Mary James
3
0
2
3
4
2
4
3
5
John Smith
3
5
3
2
3
5
2
5
Susan Jones
3
0
5
1
0
3
0
3
1
1
1
1. Enter the applicants’ overall interview score
0
2. Enter the applicants’ reference score0
TOTAL SCORE
INTERVIEW SCORE
5
11
Min Requirements
APPLICATION SCORE
95
0
Higher Ed. experience
0
Computer experience
100
125
115
0
Teamwork
2
Keyboarding skills
3
Microsoft experience
0
Customer experience
100
Admin experience
55
H.S Diploma
55
Assigned weight 55
APPLICANTS
0
0
0
0
0
0
0
0
0
0
0
0
REFERENCE SCORE
3
76
0
76 0
0
0
55
33
55
33
22
44
44
Mary James
3
0
2
3
4
2
4
3
5
John Smith
3
5
3
2
3
5
2
5
Susan Jones
3
0
5
1
0
3
0
3
1
1
1
If a reference check is so negative that it warrants0 not hiring
an applicant, place an “X” in the score box and the
‘Total
0
Score’ will reset to zero. Remember to document
the
0
reference check thoroughly.
0
TOTAL SCORE
INTERVIEW SCORE
4
11
Min Requirements
APPLICATION SCORE
5
Higher Ed. experience
95
0
Computer experience
0
Teamwork
X
Keyboarding skills
3
Microsoft experience
0
Customer experience
100
Admin experience
55
H.S Diploma
55
Assigned weight 55
APPLICANTS
0
0
140 0
0
0
0
0
0
0
0
0
0
0
0
3
51
31
Mary Smith
3
5
3
2
3
5
John Jones
3
0
2
3
4
Susan Wang
3
0
5
1
0
TOTAL SCORE
3
31
REFERENCE SCORE
Higher Ed. exp.
3
51
INTERVIEW SCORE
Computer experience
4
11
Assigned weight
APPLICATION SCORE
Teamwork
2
Keyboarding skills
0
Payroll experience
5
Supervisory exp.
2
Clerical experience
41
Leadership training
41
Min Requirements
21
15
APPLICANTS
15
15
Sort
95
0
5
4
109
140 0
5
100
0
3
2
114
125 0
3
760
1
Final Hiring Decision
1
1
76
0
0
0
0
0
Resorting the data will show the applicant with 0the highest
0
overall score. This can be used as a tool to determine
who
0
best meets the needs of this particular position.
0
0
0
0
0
0
0
0
0
Hiring Matrix
Hiring managers are required to hire the
applicant “who best meets the needs of
their particular position.”
If you have any questions please contact Kelsie
Clayton at Kelsie.clayton@blinn.edu or by
phone
979-209-7546.
www.blinn.edu/personnel