ICC Proposal Checklist
Use this Checklist to ensure that your Proposal is complete.
Amount of funding requested
“Signatures and Verifications” completed
Completed and specific “Itemized Budget”
All “Proposal Questions” answered completely
Evaluation turned in from prior proposal. (applicable / not applicable)
Proposals will be accepted by the Student Activity’s Administrative Assistant or the Associated Student’s
secretary.
Once your proposal has been approved for discussion and/or action it will be put on the agenda for the next ICC
Board meeting.
Important Reminders:
You will need to submit 2 copies of your proposal.
A hard copy must be submitted to Yvette Zuniga or the AS Secretary and an electronic copy must be
submitted to the ICC chair at ICCRepresentativeAS@butte.edu.
Keep the “Evaluation Form” to complete and return after your event or program.
Phone: 895-2392 Fax: 895-2962
ICCRepresentativeAS@butte.edu
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Club
Proposal
Form
Club Name:
Amount Requested:
Date Submitted:
(Office Use)
Accepted By:
(Office Use)
When the proposal form is completed, e-mail the form back to:
Zunigayv@butte.edu
ICCRepresentativeAS@butte.edu
Turn in signed forms to the Student Activities office.
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Information and Criteria
Each year, the AS General Reserve is augmented by a percentage of the Student Activity Fee funds. These funds
are made available to individual students and student and campus organizations for the purpose of funding
programs, projects, and events throughout the academic year. The ICC Executive Board administers the
allocations of these funds through bi-monthly meetings.
Criteria for Proposal Evaluation
Budget: All items on the proposal budget must be documented with verifiable data.
Participation: Number of students benefiting; number of non-students benefiting; degree the program meets
unmet needs; degree of educationally related participation; is participation limited in anyway, and degree of value
and satisfaction.
Goals: The degree to which the proposal is compatible with the mission and goals of the AS and ICC. Are goals
clearly defined? Was past performance measured? Are there criteria for self-evaluation, self-administration,
organization, structure, and publicity?
Other Funding: Diligence in seeking additional funding; degree to which the program is supported by the District
and/or department, and evidence of fundraising.
Guidelines for Funding Requests
Eligibility: Proposals will be accepted from Butte college student clubs that are recognized by the college as
student organizations.
Events: Events will only be held on the Butte College Main Campus and Chico Center.
Sustainability: We require that you recycle all material where possible. We also encourage the use of
recycled/reusable products when possible.
New proposals vs. annually funded events/programs: Priority will be given to new proposal requests, although
annually funded programs with extraordinary needs may be considered.
Performers/Speakers: Performers and speakers must complete a “Performance Agreement Contract” available
through the Student Activities office (Quad 3, Room 101) or the department related to the event. Any single
performance in excess of $500.00 needs to be approved in consultation with the ICC Advisor.
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Outstanding Invoices: Any individual or group with an outstanding invoice due to the AS or ICC is not eligible for
funding until the debt is cleared.
Evaluation: It is mandatory that the project director(s) submit an evaluation of the funded event/program before
the final reimbursements will be made. Any proposal submitted by a group or individual that has not submitted
and “Evaluation Form” from a prior event/program will not be considered.
Reimbursements: Requests for reimbursements, already spent by the club, and not approved by the ICC are not
allowed.
Wages: ICC funding can not be used for the purpose of providing compensation in the form of wages or
honoraria to a member of the college faculty, staff or students.
Publicity: In the continuous campaign to increase student and campus community awareness of how student
fees are being spent, all publicity materials for your project, including t-shirts, must acknowledge the ICC as a
funding source.
Deleted Items: Funding awarded for a particular item on your Budget that is later deleted from your
event/program cannot be used for a new item that was not brought to the consideration of the ICC.
Remaining Funds: Funding awarded that is not used for the specific items on your proposal must be returned to
the ICC Board.
Funded proposals, open to the public, must be handicap accessible.
Presentation of Proposal to the ICC Board
The primary presenter of your proposal should be the designated ICC Representative from your club or a Butte
College student. Butte College AS Board members are not allowed to present proposals per AS Constitution
Article 3, Section 2, Clause 3.
Once your proposal is approved please see Yvette Zuniga for further information.
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Club
Proposal
Form
Amount Requested: $
EVENT/PROJECT:
Title:
Starting Date: _______________
Ending Date:
___________________
EVENT/PROJECT STUDENT DIRECTOR(S):
Contact:
E-mail Address:
Phone:
Additional Contact:
E-mail Address:
Phone:
ORGANIZATION/DEPARTMENT/STUDENT GROUP:
Advisor/Chair:
E-mail Address:
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Phone:
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
Proposal Questions
Please type your responses to the following questions using no more than 3 pages. All questions must be fully
answered.
1. BACKGROUND OF THE EVENT/PROJECT
What is the history, if any, of your event or project? If you are proposing a new event or project, what specific issues
does it address that aren’t being met now through existing campus programming?
2. GOALS STATEMENT
What specific goals and objectives do you aim to achieve with your event/project? How will the program directly
benefit students in one or more of the following perspectives: academically; educationally; culturally; socially?
3. APPROACH AND METHODOLOGY
How do you propose to achieve your goal(s)? What are your activities and timelines? What is your plan of action?
Please be as specific as possible.
4. PUBLICITY
How do you plan to publicize your event/project? How do you plan to publicize that your event/program is sponsored
by the ICC?
5. EVALUATION
How do you plan to evaluate your event or program? What are your measures of success?
6. CURRENT AND FUTURE FUNDING
What are your other sources and amounts of support? If your event/project requires ongoing support, what other
sources will you seek for funding?
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
ITEMIZED BUDGET
Please provide complete itemized details only in the areas of your event or project for which you are requesting ICC
funding. A budget template is included, and may be discarded.
Item Description
Quantity Price/Unit
$
$
$
$
$
$
$
$
TOTAL
Subtotal
$
$
$
$
$
$
$
$
0.00
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
SIGNATURES AND VERIFICATIONS
FACILITIES
For proposals that include the use of the college facilities, student groups and organizations must obtain a verification
signature from the Facilities and Planning Management Administrative Secretary.
Contact Christie Lee @ 895-2574 or 895-2733.
Facility Reserved:
Forms Issued:
Signature: ________________________________________________
Date: ___________________
Notes:
PERFORMERS
For proposals that include funding for performers, all requests must obtain a signature from the Associated
Students/Student Activities Advisor. Contact Yvette Zuniga in the Culture and Community Center, SS F.
Performers(s):
Are all performers’ residents of California?
Yes
No
Contract requests issued?
Signature: ________________________________________________
Date: ___________________
Notes:
ALL PROPOSALS SUBMITTED BY UNIVERSITY FACULTY, STAFF OR STUDENTS REPRESENTING ACADEMIC
DEPARTMENTS OR PROGRAMS MUST ALSO INCLUDE THE FOLLOWING SIGNATURES:
Department Chair: __________________________________________ Date: ___________________
College Dean: _____________________________________________
Date: ___________________
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu
ALL PROPOSALS SUBMITTED BY STUDENTS OR STUDENT ORGANIZATIONS MUST ALSO INCLUDE THE
FOLLOWING SIGNATURES:
Club Advisor: _____________________________________________
Date: ___________________
Student Activities Advisor: ___________________________________
Date: ___________________
For questions please contact Yvette Zuniga at 895.2985 or zunigayv@butte.edu