Building Administrator Roundtable
October 22, 2014
11:30 – 1:00 pm
University Union – Old Union Hall
Minutes
1. Welcome – JoAnn Navarro
2. New Building Administrators Jennifer Metcalf - Sponsored Funds Administration
 Joseph Tiesi - Admissions Center
3. New Building Administrator Mini-Orientation – Roles & Responsibilities
 Cindy Cowden - Broke down into 3 categories
 Building access issues work with Dave Martin
 Safety related issues works with EH&S and Dave Hubney
 Have action plans for the building
a. UPD provides safety issues on campus
b. Work with PF on issues maintenance and work orders and
changes
 Pam Turrigiano
 Maintains key access
 Be a good communicator
 Establish a good working relationship with Physical Facilities
 Norm Quinn
 Establish a lot of contacts-Dave Stone will help out
 Key access and recordkeeping distribution is required to keep safety and
security on campus
 Fire Drills are at least 2X a year-create a roster of each floor and have an
assigned Fire Marshall
 Do fire inspections prior to a fire inspector coming to prevent a potential
violation
 Emergency Customer Service Center (ECSC) 7-2341
 Some other responsibilities consist of
o Cleaning of the building
o Light bulbs
o Bathroom supplies
o Electrical needs-submit a service request
 Make out Form A’s on equipment when recycling equipment
Additional Comments:
 Tim Faughnan - When an emergency occurs you should contact who is in charge of this
area and find out what is in the area of concern
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 Karen Fennie - You are key in providing information to the occupants in your building
 Renee Sersen - Have emergency contacts and keep current with who is where
 Clyde Robinson - Administrator duties go outside of the building as well
 JoAnn Navarro - If you have any issues contact her and let her know
Building access is a concern
4. ITS –Best Practices / Consulting - Logan Robinson
 Options to use ITS Consulting
 Computer Purchase Consulting
 Technical Needs Evaluation
 Software Purchase Decisions
 RFP Drafting & Response Evaluation
 Custom Software Development
For more information go to:
Binghamton University ITS Consulting Services
 Phising Awareness-If it doesn’t look right question the document; contact the helpdesk if
you do have an issue
 Experimenting with dual authentication-we are going to roll this out to campus
Gaming-at night has taken down our network
5. Physical Facilities Safety Protocols - Bob Mulcahy
 2 Procedures where handed out see link attached
Sewage Spills/Septic Backup
Laboratory Equipment Decommission Procedure & Form
6. Physical Facilities Capital Projects - Karen Fennie
The following are on-going projects:
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Center of Excellence opened today
Nelson/Rockefeller-Critical Maintenance Heating & Cooling System
Old Champlain-Major renovations
Library and Lecture Hall/Student Wing Renovations
Science II Laboratory Renovations

Current Project Updates
o Old Johnson to be completed in January 2015
o O’Connor to be completed in Spring of 2015
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New Projects
o Lecture Hall
o Renovation of Cayuga Hall
o Breaking ground on the Pharmacy School in the Spring
More information on Physical Facilities construction projects can be found at:
https://www.binghamton.edu/physical-facilities/construction-news.html.
7. Open Forum - No comments
8. Next Meeting – Wednesday, March 18, 2015 (Location: UU – Old Union Hall)
9. Comments to: JoAnn Navarro (jnavarro@binghamton.edu)
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