Fiscal Officer Meeting
Thursday, January 15, 2009
E-Verify
01/15/09
E-Verify
• 1996 Congress passed the Illegal
Immigration Reform and Immigrant
Responsibility Act (IIRIRA)
• Verify all New Hires eligibility to work
• Effective January 1, 2009
• Voluntary, but Missouri passed law for
mandatory use
E-Verify
• Verification with Department of Homeland
Security (DHS) and Social Security
Administration (SSA)
• Internet based verification program
• https://www.vis-dhs.com/WebBP
• Verifies information on the I-9
E-Verify Notice Requirements
• Employees must be notified that we use EVerify, notices include:
– E-Verify Poster
– Office of Special Counsel for ImmigrationRelated Unfair Employment Practices (OCS)
Right to work Poster
• Posters are available on the website
E-Verify Use
• Do not use E-Verify unless:
– A job has been offered
– A position has been accepted, and
– The Form I-9 has been completed
• Must complete E-Verify within 3 days of
completion of the I-9
• For Hire Date
– Use the date the employee signed the I-9
E-Verify Use, cont.
• Can’t use E-Verify on current employee’s
• Can’t use E-Verify as a hiring screening
tool
• Must safeguard E-Verify information
• Can’t take any negative action against
new hires while SSA or DHS is processing
the request
– You can face legal action, including civil
penalties and back awards
E-Verify Set-up
• Fiscal Officers/Similar position
– Most will be setup as Program Administrators
• I will setup your General Users
• You will manage them after set-up
Program Administrators
• Perform Verifications
• Create and unlock General Users
accounts
• Perform queries, view reports
• Update E-Verify profiles
General Users
• Perform verification, queries
• View reports, and
• Update their personal user profiles
E-Verify Tutorial and Test
• HR must set-up UserID and temporary
Password for Program Administrators
• Must take the online tutorial
– Can complete the tutorial at different times
– Use the website listed in the earlier slide
• Must pass the mastery test sometime after
completing the tutorial
Conclusion
•
•
•
•
Started January 1, 2009
Most details are in the Tutorial
Being challenged in the Courts
Contact: Errol Benson 516-5803 with
questions
Other Topics
• New I-9 in Feb
• Talx – The work number
• Time Clocks, Time and Labor
Senior Fiscal Officer Meeting
PS Access Certification
PS Access Certification
• Semi-annual review of security access to
the financial, payroll, and student
administration systems
• Provides opportunity to identify and correct
possible weaknesses in internal controls
relating to segregation of duties
• Must be completed by January 30, 2009
UMSL Senior Fiscal Officer Meeting, January 15, 2009
PS Access Certification
• Log in to Blackboard using your SSO ID
https://blackboard.missouri.edu
• Click on
– Administrative Services Controllers St.
Louis (under My Organizations, left hand
side)
– Certifications (gold border, left hand side)
– PeopleSoft Access Certification
UMSL Senior Fiscal Officer Meeting, January 15, 2009
PS Access Certification
• Certification includes the following
sections
• Background information
• Steps 1 – 11: Instructional material and
quizzes over the following topics
•
•
•
•
•
Segregation of Duties
Authorization
Recording, Verification, and Custody of Assets
Managerial Review
Summary
UMSL Senior Fiscal Officer Meeting, January 15, 2009
PS Access Certification
• Step 12 – Review the following reports:
– Web Apps Access Report
– PeopleSoft User Access Report (Production)
– Workflow Route Control Assignments
• Indicates who may initiate and approve requisitions
– PeopleSoft HR User Access
– Student Access
• Focus on assigned role of Student Financials
UMSL Senior Fiscal Officer Meeting, January 15, 2009
PS Access Certification
STEP 13
If answer True, you
are completed, if
False, complete
Step 14 where you
explain your
segregation of
duties issues and
mitigating controls
UMSL Senior Fiscal Officer Meeting, January 15, 2009
PS Access Certification
STEP 14 (Optional)
UMSL Senior Fiscal Officer Meeting, January 15, 2009
Hints
• Successfully submitted does not mean
successfully completed.
Expenditure Reduction
Expenditure Reduction
• President Forsee’s letter
– Expectation of significant reduction in
specified categories
– Progress to be monitored
– Campus to provide feedback
Possible way to monitor
• PS Financial Reports under Income
Statements
– First use run Rpt 13 to find what funds you
use. Copy funds starting with 0 (0xxx)
– Create an Excel spreadsheet that compares
the current month and the current year to date
to last year.
Possible way to monitor – cont’d
– Run Rpt 11 using funds 0xxx for January
2009.
– Run Rpt 11 using funds 0xxx for January
2008.
– Combine the spreadsheets using the bold
lines that summarize groups of accounts like
travel.
Possible way to monitor – cont’d
• This is only a suggestion
• The Chancellor, Provost or Vice
Chancellor may come up with additional
guidelines in the future.