Senior Fiscal Officer Meeting
May 27, 2010
PeopleSoft Certification
Deadline: Friday, June 4, 2010
PS Access Certification
• Log in to Blackboard using your SSO ID
https://blackboard.missouri.edu
• Click on
– Administrative Services Controllers St. Louis
(under My Organizations, left hand side)
– Certifications (gold border, left hand side)
– PeopleSoft Access Certification
UMSL Senior Fiscal Officer Meeting, January 15, 2009
Budget Items
Joann Wilkinson
Shared Services
Larry Westermeyer
Accounting
Randy Vogan
FY 2010 Closing Schedule
• No access to Finance Production instance
between July 1 and July 3. This includes:
– Non-PO Voucher Create, Requisitioning,
Approving, Receiving, and eProcurement
– Budget entry, AR/BI, GL Journal Import, and Grants
Module
• Web applications that will be available include:
– Web JE, MoCode Create, PS Financial Reports, CRR
– No nightly processing will take place (July 1–July 3)
FY 2010 Closing Schedule
• Last day to enter non-PO vouchers in FY 10 is
June 30
– Verify that the ChartFields entered on each
voucher are appropriate and budgeted
• Vouchers (non-PO and PO) posted in FY 11
between July 4 and July 9 with invoice dates
prior to July 1 will be accrued back to FY 10
– First day to enter vouchers in FY 11 is July 4
– Check invoice dates entered during this period
FY 2010 Closing Schedule
• Last day for departments to edit Purchasing
Card transactions in PaymentNet is July 1,
Noon
– Departments have until July 10 to fax signed
Statement of Accounts to Procurement Services
FY 2010 Closing Schedule
• Last day to enter web JEs in FY 10 is July 16
– Between July 1 and July 16, if FY 10 entry, enter
6/30/10 journal date
• Last day to import FY 10 data into GL is July 7
– Between July 4 and July 7, use 6/30/10 date
• Last day to enter FY 10 CRRs is June 30
– Accounting will review CRRs prepared between
July 1 and July 9 for cash in transit entry
FY 2010 Closing Schedule
• The last day to enter FY 10 AR/BI invoices is
June 30
• The last day to enter FY 10 ARRs is June 30
Prepaid Expenses
• Expenses vouchered in FY 10 for goods or
services that will not be received until FY 11
are considered prepaid expenses
– Accounting will check for prepaid expenses
greater than $5,000 (excluding grants) and
transfer the expense to FY 11 as appropriate
– Accounting will transfer prepaid expenses less
than $5,000 to FY 11 at fiscal officer’s request
Accrued Expenses
• Expenses vouchered in FY 11 for goods or
services that were received in FY 10
– Vouchers posted between July 4 and July 9 with
invoice dates prior to July 1 will be transferred
back to FY 10 using original ChartFields
– Vouchers over $10,000 posted between July 10
and August 6 with invoice dates prior to July 1 will
be transferred back to FY 10 using high level
ChartFields (Grants use original ChartFields)
Deferred and Accrued Revenue
• Revenue should be deferred to FY 11 if the
good or service will be provided in FY 11, even
though payment may be received in FY 10
• Revenue should be accrued in FY 10 if the
good or service was provided in FY 10, even
though payment will not be received or
recorded until FY 11
• Use a revenue threshold of $5,000
Expense or Revenue
• Check for year to year consistency and the
dollar amount when considering whether an
expense or revenue item should be recorded
in the current or new fiscal year
Summer Session Payroll
• In FY 10, Accounting will transfer summer
session payroll charges from Fund 0000
DeptIDs with Program S8880 to a higher
campus level DeptID
• Entry will be reversed in FY 11, transferring payroll
charges back down to department level DeptIDs
• In FY 11, prepare 392000 – Revenue Transfer
to close the S8880 Programs to zero
Summer Session Fees/Expenses
• Student Related Fees
• Record 50% as current year revenue
• Record 50% as deferred revenue
• Scholarships
• Record 50% as current year expense
• Record 50% as prepaid expense
• June 30 entries use high level campus DeptIDs
• Entries will be reversed in FY 11