OneSource Project
Financial/HR Systems
Overview Presented By
Chris Wilkins
February 23, 2016
U N I V E R S I T Y
O F
G E O R G I A
OneSource Project
• Multi-year business transformation project
• Replace many legacy administrative systems and associated
business processes
• Next Generation Finance and Human Resource administrative
systems and processes
• Oracle PeopleSoft 9.2
2
OneSource Project
• Request for Proposals – purpose & status
• Change Management Lead – purpose & status
• Spring Communication
3
Kronos MyTime
• Development system has been upgraded to version 8
• Campus/Payroll testing
• Issues with current release and Kronos is planning a “major”
patch for late March
• Campus training April & May
• Planned production system upgrade in early May
4
Simpler/Data warehouse
• Extended pilot phase
• Simpler now uses University Reporting Repository – proposed
future source of reporting data across UGA systems
• Current Transaction Data available: Financial Accounting,
Payroll, and Campus Mail. Coming Soon (by mid- March):
Payroll Staff Benefits and Encumbrances (including liability
accounts)
• Approval process now requires School/College Business Officer
approval
• https://simpler.uga.edu - requires ArchPass
5
Contact Information
Project Director
Chris Wilkins
chris.wilkins@uga.edu
Chief Project Officer
Dr. Timothy Chester
accidentalcio@uga.edu
Project Website
onesource.uga.edu
6
Data Governance and Management
Overview Presented By
Sharon Logan
February 23, 2016
U N I V E R S I T Y
O F
G E O R G I A
What is Data Management?
Data management refers to administrative processes and
procedures by which institutional data are acquired, validated,
accessed, defined and protected.
8
Reasons to develop a Data Management
approach
• USG requires us to do so:
http://www.usg.edu/information_technology_handbook/
• It makes sense and will benefit us directly.
9
Data Management at UGA
Current state:
• Centrally and departmentally managed applications have good
security and access controls and tend to have steward
(custodian) engagement.
• Consistency needed in the areas of metadata development and
sharing, roles and responsibilities, access to information.
10
Data Management at UGA
Future state:
• Data Management and Governance Committee meets to
develop standards collaboratively.
• Documentation is developed and shared across UGA.
• Begin with core data domains, broaden scope in years ahead.
11
Data Management and Governance
Committee
• Began meeting in January
• Will meet monthly for the first 6 – 9 months.
• Make recommendations regarding stewardship, data definition
sharing, standard data access philosophy.
• Share documentation broadly for UGA community use.
12
Committee Membership
• Administrative Units
• Legal Affairs
• InfoSec
• EITS administrative system representatives
13
Milestones Completed to Date
• Steward/Trustee identification and communication
• Data inventory development
• DED work with Strategic Reporting Team
• Banner data governance and reporting lessons learned
• External report inventory
14
Data Management and Governance Website
• Resource to data stewards and consumers
• Provides guidance on who to ask for what types of institutional
data
• Information on institution-wide data governance, including
committee membership, agendas and action minutes
15
Questions?
16
Technology Updates
Overview Presented By
Lynn Wilson
February 23, 2016
U N I V E R S I T Y
O F
G E O R G I A
FY16 User Verification
• Each year the University of Georgia undergoes an annual financial audit by the State of Georgia
Auditors. In preparation for the FY16 audit, we want to make you aware of some preparation
activities that will begin shortly related to user access verification.
• Verification of all user accounts on the following systems will be conducted:
• Mainframe
• Banner
• Identity Management systems
• This verification will involve users verifying the need for the access that they have, and
supervisors reviewing and deciding to approve or deny this access for employees under their
purview.
• This internal review of user account access will continue to occur on an annual basis in order to
comply with the expectations of the USG IT Handbook (Section 3).
18
Administrative Systems transition to CAS
(Central Authentication Service)
• There are 10 Administrative Systems that currently use MyID to
login. These systems will begin to utilize CAS after April 30.
• Campaign for Charities: campaign.uga.edu
• Electronic Check Request System: echeck.uga.edu
• Vehicle Reservation System: cars.uga.edu
• UGA Alert Registration: ugaalertreg.uga.edu
• UGAmart: ugamart.uga.edu
• Vendors Database: uvdb.uga.edu
• Electronic Journal Voucher System: ejv.uga.edu
• Journal Voucher Upload: jvupload.uga.edu
• Electronic Leave System: eleave.uga.edu
• Electronic Ticket System: eticket.uga.edu.
19