SAMPLE LAYOFF LETTER FROM DEPARTMENT
CIVIL SERVICE WITH ‘POSSIBLE’ BUMPING RIGHTS
Date
Name
Street
City
Dear:
This letter is to confirm our conversation on
(date)
that you will be laid off (or
involuntarily reduced) as of 4:30p.m.on
(date)
due to (reason). This layoff (or
reduction) is not a reflection on the quality of your work.
A University Civil Service employee who has passed probation is eligible per the Civil
Service Rule 12, http://www1.umn.edu/ohr/ohrpolicy/Governing/Civil/index.htm.



Open vacancies within your classification
Exercise bumping rights; or
Place name on the University layoff list.
There are no vacancies at this time. According to our records, you may have bumping
rights to {type position title} position in our seniority unit. Please let me know by {type
date} (seven days from date of letter) if you decide to exercise your option to bump.
If you do not exercise your option to bump, you may have your name placed on the
University layoff list by writing to:
Deb Herstad, Layoff List Coordinator
Department of Human Resources and Equal Opportunity
University of Minnesota Duluth
255 Darland Administration Building
1049 University Drive
Duluth, Minnesota 55812
To have your name placed on the Layoff List you will need to provide:


A new or updated application submitted to the Layoff List Coordinator
A written request to the Layoff List Coordinator to have your name placed on the
list. You may complete the attached form and fax it to 726-7505, mail it to the
above address, or send an email to: dherstad@d.umn.edu
The total time your name remains on the layoff list will not exceed two years (24
consecutive months) from the date of your layoff. If you decide not to exercise your
option to bump, there may be implications to your eligibility for unemployment insurance
benefits. For questions concerning unemployment benefits call (218) 723-4730.
You should be aware of some guidelines during your notice period and layoff:

Once you have provided all of the relevant documentation, the Layoff List
Coordinator will attempt to contact you with appropriate vacancies. It is in your
best interest to have your name placed on the layoff list as soon as possible, as
while you are in your notification period you have priority over layoff list
candidates who have already been laid off.

You should also look for vacancies posted on our website at:
www.d.umn.edu/umdhr/umdjobs.html for which you do not have rights, but for
which you might be qualified and for which you may have an interest in.
Further information about layoff can be found in the Civil Service Rules, rule 12,
http://www1.umn.edu/ohr/ohrpolicy/Governing/Civil/index.htm. You also may call
Mary L. Cameron at (218) 726-7912 if you have questions about the layoff process and
bumping rights.
You may be eligible for the Layoff Severance Program. This program offers severance
pay and continuation of benefits by the University. More information about this program
can be obtained by calling Employee Benefits at 1-800-756-2363 or 612-624-8647 to
reach an Employee Benefits counselor who can answer your questions about this as well
as questions about retirement plans and health benefits.
Sincerely,
Cc:
Department Head
Employee Benefits
Mary Cameron, HR&EO Associate Director
UMD HR&EO Layoff List Coordinator
IMPORTANT RESOURCE INFORMATION
Employee Assistance Program – for help assessing financial matters, career change strategies
and emotional or stress-related difficulties


The Sand Creek Group, Ltd.
612-625-2820, 888-243-5744
eap@umn.edu, www.sandcreekeap.com
Employee Benefits – to discuss continuation of your health benefits and the Layoff Severance
Program - 1-800-756-2363 / 612-624-8647
UMD Human Resources & Equal Opportunity
Mary L. Cameron, 726-7912
Dislocated Worker Program – Services include job seeking skills workshops, job referrals and
placement, retraining including the cost of tuition, on the job training, and assessment to enable
you to enter into self-employment.
Dislocated Worker Program is available at Minnesota WorkForce Centers. Some locations
include:
Minneapolis, 1200 Plymouth Ave N
Minneapolis, 777 E. Lake Street
612-520-3500
612-821-4008
Duluth WorkForce Center, 402 West 1st Street, Duluth, MN 55802-1516
Telephone and Email: 218-302-8400 or duluth.wfc@state.mn.us
For a complete list of offices:
http://www.mnworkforcecenter.org/field/
For a description of a dislocated worker and to verify if you qualify:
http://www.mnwfc.org/adultyouth.htm
Unemployment Insurance Benefits - Apply for benefits using TELECLAIM (651) 296-3644
(OPTION 1) OR 1-877-898-9090 from a touch-tone phone or contact your local Minnesota
WorkForce Center.
http://www.uimn.org/
University of Minnesota Layoff List - To be placed on the University of Minnesota Layoff List:
(1) fill out an online application form http://www1.umn.edu/ohr/employment/ , and (2) submit a
written “Request to be placed on the University of Minnesota Layoff List”
UMD Layoff List Coordinator
UMD Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
Request to be placed on the University of Minnesota Layoff List
In order to be placed on the University of Minnesota Layoff List, you must have received a
written notice of layoff (stating your layoff rights and last day of work), have an updated
application submitted online, and request in writing to be placed on the layoff list.
Completion of this form shall be considered a request to be placed on the University of Minnesota
Layoff List.
SEND the completed form to:
UMD Layoff List Coordinator
Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
OR you may fax the completed form to 218-726-7505
ALTERNATIVELY, you may use e-mail to request placement on the Layoff List
(dherstad@d.umn.edu).
Name (please print) ____________________________________________________
Social Security # ____________________________Empl ID ___________________
Department ___________________________________________________________
Classification _________________________________________________________
Layoff Date __________________________________________________________
Please check which of the following apply:
____Updated application submitted online
____Layoff Notice attached
_____________________
Signature
_____________________
Today’s Date
_____________________
Phone #