SAMPLE LAYOFF LETTER FROM DEPARTMENT CIVIL SERVICE, BUMPED, NO BUMPING RIGHTS (Send at least 21 days before effective date) Date Name Street City Dear: An employee with more seniority than you (have/is) being laid off and is exercising their bumping rights to your position. Consequently, you are being laid off as of 4:30p.m.on (date) . This layoff is not a reflection of the quality of your work. A University civil service employee who has passed probation may either exercise ‘bumping’ rights or be placed on the University Layoff List as defined in Civil Service Rule 12. According to our records, you do not have ‘bumping’ rights in this seniority unit. You may have your name placed on the University Layoff List by writing to Deb Herstad (218-726-7202), Layoff List Coordinator, UMD Department of Human Resources and Equal Opportunity, 255 Darland Administration Building, 1049 University Drive, Duluth, Minnesota 55812. The total time your name remains on the layoff list will not exceed two years (24 consecutive months). For questions regarding unemployment compensation call (218) 723-4730. A Layoff Severance Program exists for which you may be eligible. You should discuss this with Employee Benefits. Specific application requirements for this program exist, sot his should be done immediately. Call 1-800-756-2363 or 612-624-8647 to reach an Employee Benefits counselor who can answer your questions about this as well as questions about retirement plans and health benefits. I wish to thank you for your contributions to (name of department) over the past (number of years) years and I wish you success in your future endeavors. Sincerely, Supervisors Cc: Department Head Employee Benefits HR&EO Director UMD HR&EO Layoff List Coordinator Attachment: IMPORTANT RESOURCE INFORMATION Employee Assistance Program – for help assessing financial matters, career change strategies and emotional or stress-related difficulties The Sand Creek Group, Ltd. 612-625-2820, 888-243-5744 eap@umn.edu, www.sandcreekeap.com Employee Benefits – to discuss continuation of your health benefits and the Layoff Severance Program - 1-800-756-2363 / 612-624-8647 UMD Human Resources & Equal Opportunity Mary L. Cameron, 726-7912 Dislocated Worker Program – Services include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. Dislocated Worker Program is available at Minnesota WorkForce Centers. Some locations include: Minneapolis, 1200 Plymouth Ave N Minneapolis, 777 E. Lake Street 612-520-3500 612-821-4008 Duluth WorkForce Center, 402 West 1st Street, Duluth, MN 55802-1516 Telephone and Email: 218-302-8400 or duluth.wfc@state.mn.us For a complete list of offices: http://www.mnworkforcecenter.org/field/ For a description of a dislocated worker and to verify if you qualify: http://www.mnwfc.org/adultyouth.htm Unemployment Insurance Benefits - Apply for benefits using TELECLAIM (651) 296-3644 (OPTION 1) OR 1-877-898-9090 from a touch-tone phone or contact your local Minnesota WorkForce Center. http://www.uimn.org/ University of Minnesota Layoff List - To be placed on the University of Minnesota Layoff List: (1) fill out an online application form http://www1.umn.edu/ohr/employment/ , and (2) submit a written “Request to be placed on the University of Minnesota Layoff List” UMD Layoff List Coordinator UMD Department of Human Resources & Equal Opportunity 255 Darland Administration Building 1049 University Drive Duluth, MN 55812 Request to be placed on the University of Minnesota Layoff List In order to be placed on the University of Minnesota Layoff List, you must have received a written notice of layoff (stating your layoff rights and last day of work), have an updated application submitted online, and request in writing to be placed on the layoff list. Completion of this form shall be considered a request to be placed on the University of Minnesota Layoff List. SEND the completed form to: UMD Layoff List Coordinator Department of Human Resources & Equal Opportunity 255 Darland Administration Building 1049 University Drive Duluth, MN 55812 OR you may fax the completed form to 218-726-7505 ALTERNATIVELY, you may use e-mail to request placement on the Layoff List (dherstad@d.umn.edu). Name (please print) ____________________________________________________ Social Security # ____________________________Empl ID ___________________ Department ___________________________________________________________ Classification _________________________________________________________ Layoff Date __________________________________________________________ Please check which of the following apply: ____Updated application submitted online ____Layoff Notice attached _____________________ Signature _____________________ Today’s Date _____________________ Phone #