SAMPLE LAYOFF LETTER FROM DEPARTMENT
CIVIL SERVICE, BUMPED, HAS BUMPING RIGHTS
(Send at least 21 days before effective date)
Date
Name
Street
City
Dear:
An employee with more seniority than you (have/is) being laid off and is exercising their
bumping rights to your position. Consequently, you are being laid off as of 4:30p.m.on
(date)
. This layoff is not a reflection of the quality of your work.
A University civil service employee who has passed probation may either exercise
‘bumping’ rights or be placed on the University Layoff List as defined in Civil Service Rule
12, http://www1.umn.edu/ohr/ohrpolicy/Governing/Civil/index.htm. According to our
records, you may have ‘bumping’ rights to the (position title) position in our seniority unit.
Please let me know by (date) {seven days from date of letter} if you decide to exercise your
option to ‘bump’. If you do not exercise your option to ‘bump’, you may have your name
placed on the University Layoff List by writing to Deb Herstad (218-726-7202), Layoff List
Coordinator, UMD Department of Human Resources and Equal Opportunity, 255 Darland
Administration Building, 1049 University Drive, Duluth, Minnesota 55812.
The total time your name remains on the layoff list will not exceed two years (24
consecutive months) from the date of your layoff.
If you decide not to exercise your option to ‘bump’, there may be implications to your
eligibility for unemployment insurance benefits. For questions concerning unemployment
benefits call (218) 723-4730.
A Layoff Severance Program exists for which you may be eligible. You should discuss this
with University of Minnesota Benefits. Specific application requirements for this program
exist, so this should be done immediately. Call 1-800-756-2363 or 612-624-8647, to reach
an Employee Benefits counselor who can answer your questions about this as well as
questions about retirement plans and health benefits.
Sincerely,
Cc:
Department Head
Employee Benefits
HR&EO Director
UMD HR&EO Layoff List Coordinator
IMPORTANT RESOURCE INFORMATION
Employee Assistance Program – for help assessing financial matters, career change strategies and
emotional or stress-related difficulties
The Sand Creek Group, Ltd.
612-625-2820, 888-243-5744
eap@umn.edu, www.sandcreekeap.com
__________________________________________________________________________
Employee Benefits – to discuss continuation of your health benefits and the Layoff Severance
Program
1-800-756-2363 / 612-624-8647
UMD Human Resources & Equal Opportunity
Mary L. Cameron, 726-7912
Dislocated Worker Program – Services include job seeking skills workshops, job referrals and
placement, retraining including the cost of tuition, on the job training, and assessment to enable you
to enter into self-employment.
Dislocated Worker Program is available at Minnesota WorkForce Centers. Some locations include:
Minneapolis, 1200 Plymouth Ave N
Minneapolis, 777 E. Lake Street
612-520-3500
612-821-4008
Duluth WorkForce Center, 402 West 1st Street, Duluth, MN 55802-1516
Telephone and Email: 218-302-8400 or duluth.wfc@state.mn.us
For a complete list of offices:
http://www.mnworkforcecenter.org/field/
For a description of a dislocated worker and to verify if you qualify:
http://www.mnwfc.org/adultyouth.htm
Unemployment Insurance Benefits - Apply for benefits using TELECLAIM (651) 296-3644
(OPTION 1) OR 1-877-898-9090 from a touch-tone phone or contact your local Minnesota
WorkForce Center.
http://www.uimn.org/
University of Minnesota Layoff List - To be placed on the University of Minnesota Layoff List: (1)
fill out an online application form http://www1.umn.edu/ohr/employment/ , and (2) submit a written
“Request to be placed on the University of Minnesota Layoff List”
UMD Layoff List Coordinator
UMD Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
Request to be placed on the University of Minnesota Layoff List
In order to be placed on the University of Minnesota Layoff List, you must have received a
written notice of layoff (stating your layoff rights and last day of work), have an updated
application submitted online, and request in writing to be placed on the layoff list.
Completion of this form shall be considered a request to be placed on the University of
Minnesota Layoff List.
SEND the completed form to:
UMD Layoff List Coordinator
Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
OR you may fax the completed form to 218-726-7505
ALTERNATIVELY, you may use e-mail to request placement on the Layoff List
(dherstad@d.umn.edu).
Name (please print) ____________________________________________________
Social Security # ____________________________Empl ID ___________________
Department ___________________________________________________________
Classification _________________________________________________________
Layoff Date __________________________________________________________
Please check which of the following apply:
____Updated application submitted online
____Layoff Notice attached
_____________________
Signature
_____________________
Today’s Date
_____________________
Phone #