Student Organization &
Advisor Training
FALL 2013
S P O N S O R E D B Y:
T H E H O U S E O F R E P R E S E N TAT I V E S &
CENTER FOR STUDENT DEVELOPMENT
The Center for Student Development
Center for Student Development
About the CSD
The Center for Student Development provides leadership development
opportunities, orientation programs, and promotes student involvement.
In addition, the office provides service leadership through outreach
programs utilizing a volunteer network comprised of student leaders.
The Center for Student Development is located on the 1st floor of the
Student Union and can be reached by telephone at 940.898.3626.
Future Advisor and Organization Training
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Pilot spring 2014 risk management training
 Train the Trainer
 Separate advisor track from student track
 Multiple sessions offered
 Online Training Modules
 Half-day; conference sessions
 Disability Awareness and Resource Training
Risk Management Training
 Training-Based
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How-to (avoid, handle, and record incidents, situations)
Determine next steps
Proactive, Train the Trainer
Member accountability
QEP-focus
 Behavior-Focus
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Educate about information
Person/people-centered
University Policies
Training Topics
 Possession and use of alcoholic beverages and illegal drugs, including penalties that
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may be imposed for possession or use
Hazing
Sexual abuse and harassment
Fire and other safety issues, including the possession and use of a firearm or other
weapon or of an explosive device
Travel to a destination outside the area in which the institution is located
Behavior at parties and other events held by a student organization
Disability Resource and Awareness
Adoption of a risk management policy
University Policies
Please review the following policies in the 2013-2014 Student Handbook.
 Code of Conduct – pgs. 156 – 163
 Alcohol & Drug Policy – pgs. 163 – 170
 Hazing – pgs. 170 – 174
 Sexual Harassment – pg. 174 – 175
Disability Resources and Awareness
• Think universal design
• If you have a disability that would result in the need for a
reasonable accommodation to participate in this event,
please contact the office of Disability Support Services at
(940) 898-3835 or dss@twu.edu.
•
Student should provide flyer to DSS
Campus Resources
Student Organizations Mailboxes
Two weeks following the approval of all charter renewals and new organizations a mailbox will be
designated for each successfully chartered organization. The mailboxes are alphabetized by the
organization’s official name and located on the first floor of the Student Union across from the
Center for Student Development.
Programming 101
 Who is involved in the program?
 What is the program for or about?
 What costs are involved in facilitating this program or event?
 When will this program or event take place?
 Where will the program or event be held?
 Why are you facilitating this program?
 How will you publicize and let people know the program and event are taking place?
Campus Resources
Space Reservations
There are many spaces that student organizations can reserve for programs or
events. These spaces include classrooms, ballrooms, meeting rooms and even
tables in common spaces of the Student Union. It is important to note that the
reservation process for each building is different and some space reservations or
rentals may have fees associated.
 Student Union
 Conference Services
* Please ensure that you are planning your event MORE than 30 days before the
proposed event date, as facility reservations and Large Event Forms are both
due 30 days prior to the event
Campus Resources
Publicity
Before posters or flyers can be distributed or displayed on
campus they MUST be approved and stamped by the Center
for Student Development.
**For organization publicity to be posted in University
Housing facilities the organization must obtain the approval
from University Housing. University Housing will not approve
posting material that has not been first approved by the
Center for Student Development. **
Email Melissa Carr (CSD Graphics; mcarr@twu.edu) with the interactive advertising
request form or to set up a meeting and write the form together.
Student Organization
Frequently Reviewed Items
Bank Accounts
It is the responsibility of each student organization to provide, or seek out, financial
support. Funding that is received and/or collected by the organization is not the
responsibility of the University, rather that of the organization. Texas Woman’s University
does not provide safe keeping or accounts for student organization funds. Organizations
are permitted to open personal checking and saving accounts
How to open an off-campus account
 Organizations must apply and receive a tax identification number from the Internal
Revenue Service (IRS) by completing form SS-4. There is a difference between a tax
identification number and a tax exempt number. A fee is incurred when applying for a
tax exempt number; however a tax identification number is free;
 The IRS can be contacted at 1-800-829-4933 or www.irs.gov;
 Upon receiving a tax identification number and opening an account the student
organization must report this information to the Center for Student Development;
Student Organization
Frequently Reviewed Items
How to open an off-campus account (continued)
 It is recommended that two signatures be required an each check to hold
student leaders accountable for their organizational spending;
 Due to frequent officer transitions in collegiate student organizations it has
been found to be beneficial for the Advisor to be very involved in the creation
and maintenance of the organization’s account
*Please remember that it is a university policy that chartered student
organizations may NOT use “TWU” or “Texas Woman’s University” in their
name, logo, on checks or checking account signature cards, or on applications or
legal forms asking for an organization’s name. If TWU is part of your name right
now, please take the appropriate measures to ensure that it is removed
promptly.
Student Organization
Frequently Reviewed Items
Fundraising
All student organizations are allowed to fundraise on or off-campus for philanthropies of their
own organization needs. TWU does not allow any activity by individuals or student
organizations which involve the selling or auctioning of services by individuals or student
organizations.
Any items sold by the Follett TWU Bookstore and ARAMARK Dining Services cannot be sold in
the Student Union. All fundraising activities must be approved by either the Director or
Assistant Director of the Center for Student Development.
Organizations hosting bake sales must reserve the space in the Student Union through the
Student Union office in room 209 and complete a Vendor Reservation form. All requests are
received on a first come, first serve basis as only one bake sale per day will be permitted in the
Student Union.
Bake sales conducted in campus venues outside the Student Union should be scheduled
through Conference Services, located in Hubbard Hall.
Student Organization
Frequently Reviewed Items
Donations and Solicitations
To ensure that proper procedures are followed, student organizations
should contact Caisha Murry in Center for Student Development before
initiating any off-campus fundraising activities.
Letters and lists of donors must be submitted to Caisha Murry in the
Center for Student Development for approval.
Student Organization
Frequently Reviewed Items
Student Travel
Students traveling to and from off-campus university organized and
sponsored activities or events may travel by various modes of
transportation. Each form of travel requires the students to follow
common and mode-specific safety precautions as well as the student
travel procedures of the university.
All students are required to fill out a Liability Waiver Form when traveling
off campus.
Student Organization
Frequently Reviewed Items
International Travel
TWU student organizations traveling as a group outside of the United
States must register with the Office of Distance Education at least 4
months prior to the trip. In addition, students will need to purchase
applicable University liability and malpractice insurance and supply
medical/contact information. TWU requires at least two University
advisors/chaperones to accompany international travel. For more
information, please contact the Office of Distance Education (81-3409;
Stoddard Hall 313.)
House of Representatives
Overview
The House of Representatives is a branch of the Student Government
A s s o c i a t i o n ( S G A ) a t Te x a s W o m a n ’s U n i v e r s i t y. T h e H o u s e w o r k s a s
an intermediary between the University administration and all
chartered and University sanctioned student organizations.
The House of Representatives facilitates the charter renewal and
r e g i s t r a t i o n p r o c e s s o f s t u d e n t o r g a n i z a t i o n s a t Te x a s W o m a n ’s
U n i v e r s i t y.
Through the House, student organizations have the opportunity to
apply for student programming (SOPF) and leadership funds (SLDF)in
the form of a reimbursement.
House General Body Meeting Dates
Every other Monday at 12:25pm in SU 207
 September 16, 2013
 September 30, 2013
 October 14, 2013
(SU 113)
 October 28, 2013
 November 11, 2013
 November 25, 2013
Charter Renewal Process
 All TWU chartered and university-sanctioned student organizations must resubmit a
charter every fall semester in order to be recognized as a fully-functioning
organization.
 Failure to provide the information by the due date will result in the loss of
chartered/sanctioned status at Texas Woman’s University.
 All charter renewals are due on Wednesday, October 2, 2013 via email to Caisha
Murry or at the Center for Student Development front desk.
Contact House and CSD for
additional information
I N I O LU WA A D E D O K U N ( S P E A K E R O F T H E H O U S E )
IADEDOKUN@TWU.EDU
T I F FA N Y E D WA R D S ( H O U S E E X T E R N A L A F FA I R S C H A I R )
T E D WA R D S 4 @ T W U . E D U
CAISHA MURRY (HOUSE ADVISOR)
CMURRY@TWU.EDU