

Center for Student Development
Student Union, Room 134
Phone (940) 898-3626
Risk Management: the process of
advising organizations of the
potential and perceived risks involved
in their activities

Physical – injury, emergencies, death, hazing, sexual assault, alcohol

Emotional – hazing, sexual assault, accessibility, discrimination

Financial – money handling, fundraising, budgets

Reputational –individual students, the organization, and TWU

Facilities – fire safety, crowd control, driving, safety & security

Other potential harm –violating the law or University policy
Alcohol & Illegal Drugs
 Hazing
 Sexual Misconduct
Behavior: on and off campus
 Fire & Safety Issues
Accessibility & Nondiscrimination
 Student Travel



The use of illegal drugs is prohibited on
Texas Woman’s University property.
Such use is subject to penalties
including suspension from attendance
or enrollment at TWU.
Chartered Student
Organizations shall not serve,
sell, or consume alcoholic
beverages at any organization
meeting or function on or off
campus.


Hazing: any activity expected of
someone joining a group that
humiliates, degrades or risks
emotional and/or physical harm,
regardless of the persons
willingness to participate
A person commits a hazing offense if they:
• engage in hazing
• solicit, encourage, direct, aid, or attempt to aid in hazing
• recklessly permit hazing to occur
• know of the planning of a hazing incident and fail to report
• know that a hazing incident occurred and fail to report
Ask yourself:
1. Is the activity going to contribute to our moral
development?
2.
Can I defend this activity in a court of law?
3.
Would you want staff, parents, or media to view the
event?
4.
Does the activity require illegal or immoral acts?
5.
Is the act mentally, emotionally, or physically
threatening?
6.
Would you film the activity and show it to an employer?
How to Report Hazing:
Contact the Greek Life Coordinator
Caisha Jones
Office of Greek Life
Texas Woman’s University
CJones52@mail.twu.edu


 Sexual
harassment: unwelcome, sexual or
gender-based verbal, written or physical
conduct
 Sexual
exploitation: a person takes nonconsensual or abusive sexual advantage of
another
 Non-consensual
contact or intercourse
TWU Sexual Misconduct Policy
 Sexual
Assault is a felony under Texas criminal laws
and will not be tolerated at TWU
 Sexual
harassment and sexual assault may be
subject to prosecution and/or disciplinary action
 TWU
can impose any level of sanction, including
suspension or expulsion
 Be
a positive bystander. Seek help!
 Plan
events and activities that create an
environment of respect to reduce the risk
of sexual misconduct
 Know
your resources. As student leaders,
other students may seek support from you
Project REV
Jones Hall room 108 & 109
940-898-2744
Department of Public Safety
Hubbard Hall, Lower Level
940-898-2911
Student Health Services
Hubbard Hall, Lower Level
940-898-3826
Denton County
Friends of the Family
Outreach: 940-387-5131
24hr Hotline: 800-572-4031
TWU Counseling Center
West Jones Hall
940-898-3801
You may choose to report anonymously
by visiting the Silent Witness form on the
TWU’s DPS website.
 Reveal
 Do
your identity or remain anonymous
not use this to report crimes in progress or to
request immediate emergency services
Resources & Reporting
 Students
may report sex offenses to TWU DPS
regardless of where the incident occurred
 The
university provides options for students
needing to change academic and/or living
situations after an alleged sexual assault


Remember you
always represent:
o Yourself
o Your organization
o Texas Woman’s
University
 Be
fully acquainted with TWU regulations
 Respect
the rights and property of others in the
community
 Know
that your conduct reflects not only upon you
but also upon the university and community
members
 Help
maintain a safe environment by reporting
suspicious/inappropriate/dangerous behavior
When planning student
organization events or travel, take
precautions against potentially
damaging behavior.
Have clear expectations of org members written and
signed before travel.
Students often wear Greek letters, student org t-shirts, or
TWU insignias. Remember that their behavior (good or
bad) is directly linked back to the org and university.


Texas law and TWU Policy
prohibit the possession or use of
firearms, illegal knife, dangerous
weapons, explosives, and/or
dangerous chemicals on campus

Make sure the venue can handle expected attendance

Keep all entrances and exits unobstructed

Do not obstruct/tamper with smoke detectors or sprinkler
systems

Do not overload electrical circuits…always use surge
protectors

Never ignore a fire alarm, even if you think it is “just a drill”

If you suspect anyone may have any illegal weapons on
campus, report it immediately to DPS or call 911
Always plan out security
needs in advance.
Consider the following:
• Number of attendees
• Potential controversy
(political, religious, etc.)
• Prominence of
speakers/entertainers


Student organizations are open to
all TWU students regardless of
race, creed, disability, sexual
orientation, age, and/or sex
(National sororities and fraternities are exempt from gender discrimination)

Use locations where people with disabilities can
participate without assistance, or with minimal help

Evaluate bathrooms, parking options, and signs

Offer materials in alternative formats (Braille, closed
caption, online, large print)

Ask about format or interpretation needs in event
registration

Make modifications to physical environments as
needed, such as rearranging furniture
https://www.health.ny.gov/publications/0956/


Student Travel: any
off-campus travel
planned or sponsored
by student
organizations or its
members as part of
the organization’s
activities
An authorized university
representative (or advisor) is
required to be present at any
activity involving travel or large
events (involving 100+ people)
The following forms are available as a travel resource under
the CSD’s Risk Management tab to be utilized as necessary:
o Student Commitment Contract
o Student Travel Checklist
o Liability Contract
o Student General Travel Contract
o Student Conference Travel Contract
The forms should be kept and filed by the student
organization’s advisor.

Student Travel Checklist - assists with the planning process
and keeps all required information in one place. This is the
best tool to communicate all of the travel information
between advisors and students.

Student Commitment Contract - for use at the beginning of
your travel planning process to ensure that all students are
aware of their commitment to travel
All forms are under the CSD’s Risk Management tab

Liability Contract - used for any off-campus trip/activity in
conjunction with all other applicable forms

Emergency Contact Form – Filled out prior to travel
departure by all participating students. It is suggested that
you keep a copy of the Emergency Contact Form both with
the traveling group and a university representative on
campus.
All forms are under the CSD’s Risk Management tab

Student General Travel Contract - behavior contract for
general travel (Helping Hands, service events, special
speakers, etc.)

Student Conference Travel Contract - behavior contract for
conferences. Includes stipulation to attend all aspects of
the conference, including pre-conference, on-site, and post
conference meetings, as well as any post conference
evaluations
All forms are under the CSD’s Risk Management tab

For more information on the Student Travel Policy, please
click here.
All forms are under the CSD’s Risk Management tab


Every student organization must annually adopt a risk
management policy. This policy must be on file with the
CSD by November 1st. Each student org has the option to:
Adopt the risk management policy developed by the CSD
(found online)
OR
Adopt a risk management policy required by an
associated national organization. The policy must still
address all high risk issues.
A strong risk management policy should include the
following:
o Risk Control (travel, personal liability, health, insurance)
o Alcohol & Illegal Drugs
o Hazing
o Sexual Misconduct
o Fire & Safety Issues
o Behavior: on and off campus
o Accessibility & Nondiscrimination
o Student Travel
The authorized representatives of the organization
must annually distribute a copy of the adopted policy
to the entire organization.
Distribution should be completed by November 1st.
This may be completed in-person, through email
listserv, or posting of the policy on your website,
Facebook or other publicly available sites.
Complete the Tier II Online Form to confirm
your completion of the Risk Management
Training
Component
Due Dates for Fall Groups
Complete advisor online Risk Management
Education Training Module
October 26th
(one-time only)
Distribute copy of Risk Management Organization
Policy to every member /prospective member
October 26th
Complete the Tier II Online Form
October 26th
Any questions? Please contact:
Caisha Jones
Greek Life Coordinator
cjones52@twu.edu
Garrett Isom
Leadership Development Coordinator
gisom@twu.edu
Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas
Arlington, and University of Texas Dallas risk management presentations