Minutes for COAH Chairs’ Meeting
January 20, 2016
COAH Dean’s Conference Room
In attendance: Pauline Gagnon, Elizabeth Kramer, Meg Pearson, Rob Kilpatrick, Chad
Davidson, Margaret Mitchell, Steve Goodson, Shelly Elman, Kevin Hibbard, Kevin
Shunn
Meeting called to order 11:03am
Minutes for January 20, 2016 meeting approved without correction.
Agenda:
1.
Jamie Brown, the Pre-award Coordinator for ORSP presented information
about grants:
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ORSP is very interested in our work and helping with grants.
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They will work as hard for a $2,500 grant as she does for a $500,000
one.
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Jamie will assist us from start to finish.
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The ORSP team consists of only four people.

GrantForward is a service that can connect faculty members with
grant options.

Hanover Research is a source that will review grant drafts and email
and call the grant writer with notes.
o They need the grant two weeks in advance, however.
o The consultants who review the grants are ones familiar with
the field on which the grant is centered.
ORSP asks that faculty send the grant to Jamie five days prior to
submission in order to review it.
ORSP sponsors Chat and Chew, a monthly get together of faculty to
discuss research ideas.
o It’s very informal.
o It’s a brown bag lunch
o Cher Hendricks will present this month on The Logic Model
o Kim Jones of the Community Foundation of Carrollton will
present in February.
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The ORSP has new goals and a new focus
o Faculty should feel free to contact Jamie about research,
partnerships, especially those with the community.
Faculty Research Grants are through the VPAA’s Office, but aren’t a
big part of ORSP. Denise Overfield is on the FRG committee that
reviews the proposals.
2.
Assessment issues
 Chairs should contact Reed and Amanda in the IEA office to set up
individual meetings about the Curriculum Map Template.
 Timeline:
o January 29—Compete Department meetings with Chairs
o March 31—Drafts of new curriculum maps in progress
o April 1-15—Revisions occur based on feedback
o September 6—Report due to SACS
3.
Work-Life Balance
 Pauline showed a draft of the COAH Work-Life Balance flyer
 A few new items were suggested to add to the flyer.
 Pauline is distributing this to faculty going through third year review
and those who are new to UWG and COAH.
4.
Course Den/COAH GRA update/plans
 Initially, English was the only department requesting a GRA to assist
faculty with online course development.
 English has six faculty who need training.
 COAH will hire English MA student RaeAnna Hogle, who is a perfect fit
for this type of work.
 History and FLL are also interested in the training.
 Pauline said that COAH will hire RaeAnna to train the English faculty
through April and the History and FLL departments in May.
5.
Faculty Evaluation Schedules
 Pauline would like a general template for the faculty evaluations.
 It was agreed upon that the evals will be 1-2 pages in length and may
be either narrative or in bullet point format.
 Streamlining the self reports is up to the department.
 In a year, all of this reporting will most probably be online.
 There is some concern that the evaluations and self reporting will be
like the format of the staff evaluations, which is very data driven.
 Chairs still don’t have the student evaluations from the Fall 2015
term.
 Steve Goodson was told that they hope to get them out by Friday of
this week.
 Chairs’ self reports are due to Pauline by February 15, 2016.
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All faculty evaluations from the chairs to the dean are due the first
week of March.
Chairs should send the evaluations as pdfs and the evals should be
signed.
Pauline will meet individually with each chair to do our evaluations.
Pauline will check with the Provost about the language Chairs should
use in their faculty evaluations (should the language reflect the
promotion and tenure jargon of “exceeds expectations” etc.?).
Evaluations for non-tenure track faculty members are generally
shorter because they don’t include Professional Growth and
Development.
Grade distribution should be considered but doesn’t have to be
included in the evaluations.
6.
Student Stories
 Pauline asked that we share student stories with her so that she can
use them when fundraising.
 Alums are included in this request.
7.
Summer issues
 All departments but Theatre are currently in the black.
 Harry will work with Shelly to get Theatre in the black.
8.
Learning Communities/Blocks
 The Registrar won’t do the blocks unless they are through the First
Year Experience office.
 ACCESS coordinators don’t have access to rosters
 Elizabeth will look into getting coordinators access
 Is there an interest in a COAH block?
 Is there interest in a COAH Learning Community?
 Shelly said that Theatre uses the LC as a recruitment opportunity, so
she is concerned that a COAH LC would compete with the Theatre
one.
9.
Announcements/Information sharing
 There’s a student music concert on Thursday night
 Cale Self and a music guest artist will perform together on Friday
night.
 Steve Goodson is presenting his Hank Williams talk with a live band
on Saturday evening.
 Dave Collins is presenting the History of Ceramics next week
 Pauline is working on getting COAH street lamp banners.
 Film—there will be a meeting of the film faculty soon.
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Please schedule Pauline to meet with department faculty this
semester.
A Peace Corp representative on campus February 23.
We will announce to COAH students the schedule of events with the
Peace Corp rep.
The next meeting is scheduled for 2/3/2016 11:00am COAH Dean’s Conference
Room
The meeting adjourned 12:15pm. Notes respectfully submitted by Shelly Elman.