Instructional Program Assessment: Spring 2013 Review
Please complete this form for every counseling program area.
* Be sure there is ONLY ONE ENTRY per program area.
* Everything entered on this form will be publicly available.
* Be sure the SLOs you the same ones that are posted on your website.
Summarize only what has already been completed as of the end of Spring 2013. On the last page of this form, we
will ask about your tentative plans for future activities. (Submit what you have now. There's no requirement to
cram in additional work at the end of the semester BEFORE completing this form.)
*SPECIAL NOTE* -- In addition to reviewing assessment activities, this form will also gather a preliminary
Institutional Learning Outcome (ILO) mapping for this program. On the second to last page, we will ask you to
map official catalog PSLOs for this program TO the different outcomes under ILO #1: Critical Thinking and
Information Competency. It is not a requirement that ALL your PSLOs will map to ILOs. It is not a requirement that
ANY of your PSLOs map to ILO #1. Complete the mappings only if you think your PSLOs match them.
Helpful Hints:
1. ERROR MESSAGE when backing up to review entries?
If you back up to review a page while entering data, you might end up with an error message saying you can't
proceed without completing the answers to all questions (which, of course, you've completed). If you encounter
this error message, just back up all the way to the first page, and then move forward again, page by page, until
you get to where you left off. This should solve the problem.
2. What are our editing options?
After you choose SUBMIT, as long as you keep your browser window open, you can go back and change your
answers by choosing the "edit submission" link. Also, since a password is now required, and you login with your
CCSFMail (Google) account (@mail.ccsf.edu), you will get a copy of your entry through email. You can follow the
link in that email to return to your entry at any time and edit it again. Also, as with past versions of the form the
most recent submission of a given course or service area is the one that will appear in the online data review.
3. To speed up entry time, please make sure you have everything you need with you (SLOs, data, meeting
notes, etc.) before you begin entering data into the form.
Section 1: Basic Info
1a. Department (choose from the drop down list)
1b. Program Type (choose from drop down list):
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Discipline
Major
Certificate of Achievement (credit)
Certificate of Accomplishment (credit)
Certificate of Achievement (noncredit)
Certificate of Accomplishment (noncredit)
1c. Program Title (Example: Geology (for Geology Major) or GIS (for GIS certificate))
1d. Name of Program Coordinator (contact person if we have questions about this information)
1e. Program Assessment Stage (Note: Indicate the highest stage reached for any of your SLOs. Once a program
reaches stage 5, it remains at 5 as long as assessments continue to be ongoing and planned.)
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1. SLOs are developed and regularly updated.
2. SLO assessments are developed and in use.
3. SLO assessment data/results are being analyzed and discussed.
4. Changes are being implemented and program will be reassessed.
5. Program has undergone at least one full closed-loop cycle, and assessment is continual.
1f. Where are you storing the details of SLO assessment? (check all the appropriate answers)
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HARD COPY: In my personal filing system (my office)
HARD COPY: In a department filing system (department office)
ELECTRONIC COPY: In my electronic filing system (hard drive or web server)
ELECTRONIC COPY: On a department web server or shared document system
Other: (type in the information)
1g. Spring 2013 Review: Did you complete any SLO-related activities for this program in Spring 2013? (These
activities could include refining SLOs, conducting assessments, reviewing data, implementing changes, or
others.)
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If yes, go to next section: Section 2: Spring 2013 Assessments (Measurements)
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If no, go directly to Section 8: Future Plans for Assessment Activities.
Section 2: Spring 2013 Assessments (Measurements)
2. Did you conduct SLO assessments (measurements) in the Spring?
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If yes, go directly to next section: Section 3: Spring 2013 Assessment (Measurements) Review.
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If no, go directly to Section 4: Spring 2013 Data Review and Analysis.
Section 3: Spring 2013 Assessment (Measurements) Review
Though you will retain the majority of your data and assessment details in your own records or on your
department or program website, please provide a summary, here, of the work you did in SPRING 2013.
3a. What assessment method(s) did you use? (check all that apply)
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Quizzes, exams, or homework items linked to specific learning outcomes
Assignments based on rubrics (such as essays, projects, and performances)
Direct observation of performances, practical exams, group work
Student self-assessments (such as reflective journals and surveys)
Student satisfaction surveys
Pre & post surveys or exams
Classroom response systems (such as iClickers or computers)
Feedback from collaboration with other departments
Banner data
External (outside CCSF) data, such as licensing exam and placement rates
Student focus groups
Other:
3b. Describe the assessments you completed. (Add any extra details not already captured in above checklist.
Include here a few examples of types of questions asked, assignments completed, or data collected.)
3c. What SLO(s) did you address? (If ALL, just indicate ALL. Ensure these are from the official catalog
description.)
3d. How many course sections were involved in these assessments over the semester? (If you don't have exact
numbers, provide your best estimate. Add a "~" before an approximation. Example: ~3)
3e. How many students completed this assessment? (If you don't have exact numbers, provide your best
estimate. Add a "~" before an approximation. Example: ~3)
Section 4: Spring 2013 Assessment Data Review and Analysis
4. In Spring, did you review/discuss/analyze SLO-assessment data from the current or previous semesters?
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If yes, go directly to next section: Section 5: Spring 2013 Assessment Data Review and Analysis Review.
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If no, go directly to Section 6: Spring 2013 Implementation of Changes.
Section 5: Spring 2013 Assessment Data Review and Analysis Review
Though you will retain the majority of your data and assessment details in your own records or on your
department or program website, please provide a summary, here, of the work you did in SPRING 2013:
5a. With which of the following groups did you share your data for review and analysis? (check all that apply)
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Faculty and staff within the same program (at CCSF)
Faculty and staff within the same department
Faculty and staff from across the college
Faculty and staff from other colleges
Students
External agencies
Other: (type in the information)
5b. Through which of the following methods did you share your data for review and analysis? (check all that
apply)
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Face-to-face meetings
Teleconferencing or Skype
Email
Phone
Website review and commentary
Shared document files
None
Other: (type in the information)
5c. Summarize the data you received from your assessments. (Example: "75% of students correctly identify the
right time period for a particular event." or "The majority of students were able to correctly complete an activity.")
5d. Summarize the analysis you completed. (Include any criteria you used. Example criteria: "students have
achieved outcome if they answered 3 out of 5 questions correctly." OR "A significant majority of students should
be able to answer these questions correctly." OR "If 80% or higher answered Y, that indicates outcome
achievement.")
5e. IF APPLICABLE: What next steps did you plan to improve your program based on these data? Include
timeline. (How did you decide to address the needs and issues that were revealed by the assessment, if any?)
5f. IF APPLICABLE: What SLO(s) will be supported by these plans? (If answer is ALL, just enter "ALL." If answer
is same as previous answer, just enter "Refer to previous answers." Ensure these are from the official catalog
description.)
Section 6: Spring 2013 Implementation of Changes
6. In Spring 2013, did you make any program changes or refinements? (Includes changes to your assessments,
outcomes, and/or service.)
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If yes, go directly to next section: Section 7: Spring 2013 Implementation of Changes Review.
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If no, go directly to Section 8: Future Plans for Assessment Activities.
Section 7: Spring 2013 Implementation of Changes Review
Please provide a summary, here, of the changes you made in Spring 2013.
7a. Briefly describe any changes you made to your program in the Spring. (These changes can include new
assessments, new processes to handle SLO assessment, curriculum changes, and more.)
7b. What SLO(s) were supported by these changes? (If answer is ALL, just enter "ALL." If answer is same as
previous answer, just enter "Refer to previous answers.")
Section 8: Future Plans for Assessment Activities
8a. When will you next be conducting outcomes-assessment activities for this program?
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Summer 2013
Fall 2013
Spring 2014
Other:
8b. What activity(ies) do you plan to do that semester? (check all that apply)
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Revision of outcomes and assessment methods (measurements)
Assessment (measurement) of outcomes
Analysis and discussion of assessment data and next steps
Implementation of planned changes and reassessment
Other:
8c. Provide brief details of above plans as appropriate. (We recognize these plans are tentative and modifiable.)
Section 9: Institutional Learning Outcome (ILO) # 1 -- Critical Thinking & Information
Competency – MAPPING
Students who complete their educational goals at CCSF will be able to:
+ Use reason and creativity to make decisions and solve problems
+ Apply diverse viewpoints to aid in decision making or problem solving
+ Locate, retrieve, and evaluate information using appropriate research strategies, tools and technology.
9a. Copy and paste the PSLO(s) that align with "use reason and creativity to make decisions and solve
problems." (If no alignment, please leave BLANK. Not all programs will or should align with this ILO.)
9b. Copy and paste the PSLO(s) that align with "apply diverse viewpoints to aid in decision making or problem
solving." (If no alignment, please leave BLANK. Not all programs will or should align with this ILO.)
9c. Copy and paste the PSLO(s) that align with "locate, retrieve, and evaluate information using appropriate
research strategies, tools, and technology." (If no alignment, please leave BLANK. Not all programs will or should
align with this ILO.)
9d. Please indicate below your plans for assessing any of the above PSLOs in Fall 2013. (NOTE: If you can
assess one of these mapped PSLOs, you will be part of the Fall 2013 college-wide cooperative ILO assessment
process, and in Spring 2014, we will gather and incorporate your assessment results into college-wide review of
ILO #1.) Choices:
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Yes we plan to assess one of the above-mapped SLOs in Fall 2013.
Although our PSLOs map to these ILOs, we will not be conducting assessments of them in Fall 2013.
None of our PSLOs map to these ILOs.
We don't currently plan to be conducting any program-level SLO assessments in Fall (as indicated earlier)
Section 10: Share Highlights
10. OPTIONAL: Share your highlights. (Tell us about positive outcomes that have come to you, your students,
your department, or the college as a whole from SLO assessment of this program. We will share some of these
highlights on our college website.)
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