*1 After event: Invoice and
delivery slip (or receipt)
It is necessary to submit an invoice*1 and materials that can objectively show that the conference, etc., is a necessary part of the research activity.
Breakdown of Conference Liaison Expenses
Date Submitted
MM
DD
YYYY
Research representative/research partner
Seal
(Researcher of this university with authority
to disburse budget funds)
[Spending budget] *2 Write in the name of the research representative below if the budget type is one of the following: Grant-in-Aid for Scientific Research, Strategic Research Foundation
Grant-aided Project for Private Universities, and Joint Research such as the System for Promotion of Research Institutes.
Research Environment Enhancement
Funds
Delegated Research
(
Ritsumeikan University Research
Promotion Program
Extramural Joint Research
(
Program to Support General Research
Activities (Kiban-kenkyu)
Contributions for Encouraging
Research (
Program for Promotion of
International Research
Other Internal Programs
(
Name of the Research Representative*2
)
Grants-in-Aid for Scientific Research (GASR)
)
Management of Carried-Over
Research Funds
(
Other External Funds
(
Notes to Office
)
New Academic
Areas
Grant for
Challenging
Exploratory
Research
)
Grant for JSPS
Fellows
Start of
Research
Activities
[Share of the
Grant-in-Aid]
Other (
)
Grant for General
Research Activities
(Kiban-kenkyu)
(
)
Grant for Research
of Young Scientists
(Wakate-kenkyu)
(
)
)
Affiliation of Representative:
)
Item:
[Reason why light refreshments or food/drinks must be provided in order for conference to proceed]
[Conference details] *3 If the conference will be held at a facility that is not a part of this university, enter the reason for its selection. (If using a facility of this university, entry is not
required.)
Date/Time Held
MM
DD
YYYY
[
:
to
:
]
Venue Name
Reason for
Selecting Venue*3
Purpose, Agenda
of Conference
[Ritsumeikan employees]
Affiliation/Job Title
[External participants]
Affiliation/Job Title
Name
Name
Participants
[Participant list
(form optional)
can also be
attached.]
(Total)
Expenses*4
persons
Total
yen
(
persons
yen/person)
*4 If the amount exceeds one million yen, be sure to consult the Research Office at least two weeks in advance.
Per person
(consumption tax included)
Standard
Maximum
Remarks for Office use
 Internal Conference
(basically with Co-op box lunch) 700 yen
1,000 yen
 Conferences including
person(s) from outside
University (Daytime)
1,500 yen
2,000 yen
 Conferences including
person(s) from outside
University (Nighttime)
6,000 yen
10,000 yen
Approved by
Inspected/
Checked by
Check (☑) the
applicable category.
Received by
Research Division Form 5-1, April 2015 Version